Contract notice
Directive 2014/24/EU - Public Sector Directive
Directive 2014/24/EU
Section I: Contracting
authority
I.1) Name and addresses
University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: Antonia Hynd
Telephone: +44 1316502508
E-mail: antonia.hynd@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Card Acquiring Services - University of Edinburgh
Reference number: EC0955
II.1.2) Main CPV code
66110000
II.1.3) Type of contract
Services
II.1.4) Short description
Card Acquiring Services/Merchant Acquiring Services required to facilitate all card based payments to the University including but not limited to tuition fees and student accommodation rent
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66110000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This tender is for the provision of Card Acquiring Services for processing, authorisation and settlement of the University’s debit and credit transactions via all payment channels including customer present (Chip and PIN/contactless payments), customer not present (Mail Order / Telephone Order) and online (e-commerce).
The University is seeking to develop efficient and cost-effective card acquiring service arrangements which will be capable of meeting and navigating future market and technological changes, and which will meet, and often exceed, user expectations. It is looking for a relationship with an organisation which it can be confident will fulfil all the University’s current and future requirements.
It is important that any potential acquiring partner can add value through an effective dedicated corporate support team backed up by a proactive and responsive education sector specialist Relationship Manager.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is option to extend for an additional 2 + 1 + 1 year periods (an additional 18 months refund service if/when needed is expected at the end of any contract duration as a minimum requirement).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The tenderer must be regulated by the Financial Conduct Authority and be authorised to provide card acquiring services in the United Kingdom by the FCA. Evidence must be provided.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Bidders must be of sound economic standing to be able to fulfil contractual requirements if appointed. Bidders must submit their 2 most recent sets of audited accounts including (i) balance sheets and (ii) profit and loss information.
Bidders must also hold (or commit to obtain before commencement of the Framework Agreement) the following levels of insurance:
Employers liability – GBP 5 million or statutory minimum in country of domicile
Public liability - GBP 2 million
Professional Indemnity - GBP 5 million
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
The bidder must provide 2 Case Studies of contracts which demonstrates their technical ability and experience in delivering similar services as described in the Specification of Requirements which has been successfully undertaken (within the last 3 years) and displays strong similarities to the service requirements of this tender. Including:
- Who the client was/is
- full details of the scope of the services provided
- the methodology used to deliver the required services;
- the dates and duration of the services and contract;
- if subcontractors were used (e.g., for terminals) explain how you undertook contract management for the subcontracted service
- any (relevant) obstacles experienced during delivery of the services and how they were overcome; and how high levels of service were achieved.
- full contact details of the client Project Manager.
Please note that the University reserves the right to gain confirmation from the stated Client that the services and achievements were indeed provided as described for the stated Client.
Maximum Page Limit is 3 sides of A4 per case study
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/01/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
in between 3 and 7 years time
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19473. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
N/A
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see details in tender document
(SC Ref:672138)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
09/11/2021