Supplier Qualification System — Supply of Marketing, Branding, PR, Communication and Digital Services

Ørsted services A/S runs a supplier qualification system for procuring various marketing, branding, PR, communication and digital services.

The supplier qualification system includes 8 categories covering 8 different kinds of marketing, branding, PR, communication and digital services categories.

These are:

1) Video and film development and production;

2) Media plans and media buying (non-Danish media and cross markets);

3) Advertising services; strategy and creative;

4) Graphic design and production;

5) Social media consultancy;

6) Digital consultancy;

7) Influencer consultancy; and

8) PR and communication services.

Application for admission in qualification system must be submitted in the e-sourcing system Scanmarket through the following link:

https://dongenergy.scanmarket.com/SupplierRegistration/NewSupplier?eventId=267686&ccsum=f8839e688130780b0a5f2a412f086cd8

A guideline (guideline for supplier qualification system) for the application is available through Scanmarket.

Applicants are requested to fill out the eESPD document using the XML file made available by Ørsted through Scanmarket.

Methods according to which each of those conditions will be verified:

If the applicant is applying for qualification for more categories using the same eESPD, the contracting entity encourage the applicant to insert separate reference lists for each of the categories in the eESPD part V in accordance with the guidelines and requirements described in this notice Section III.1.9.

All contact and inquiries regarding this qualification system must be made in writing through Ørsteds eSourcing system Scanmarket.

The following information must be submitted in the eSourcing system Scanmarket as part of the eESPD.

The applicant shall submit the following information regarding:

1) Company name, address, mail, name and web-page;

2) Contact person, mail and phone number;

3) Company registration number, VAT number or equivalent.

The information should be provided in the eESPD, Part II, Section A.

Conditions to be fulfilled by economic operators in view of their qualification:

References:

The applicant must provide references for relevant services for each category the applicant is applying for. The number of references provided per category shall be minimum one (1) and no more than 7.

The contracting entity encourages the applicant to include the following information for each of the references:

— Title and location of the project;

— Description of the project.

— scope of services provided and the applicant’s role in the project – reference(s) must include at least one (1) relevant service from the examples listed under each category,

— period of execution – the end dates for project references must be within 3 years of the date of your application (i.e. less than 3 years old from the date of your application),

— customer and contact information.

The contracting entity encourages the applicant to use the same eESPD if applying for more than one category. Please insert a list of references for each category in eESPD Part V.

The contracting entity expects to use the data and descriptions of the references in the eESPD as an important objective criterion when selecting suppliers for future tenders in each of the categories. Thus, it is of significant importance that the applicant fills in the reference description as detailed as possible.

Qualification and pre-qualification will take place in several stages. First stage is the qualification in the qualification system. When pre-qualifying applicants for a specific tender the contracting entity will use objective criteria.

This qualification system is non-exclusive, and the contracting entity is not obliged to use the qualification system and can use alternative qualification systems or Contract Notices.

With the qualification system the contracting entity wishes to establish a pool of qualified suppliers, who can be invited to specific tenders. If an application is rejected because it does not comply with the requirements the applicant can update the application and re-submit. Further, qualified applicants can update their application if they wish to update their information.