Contract Notice (below OJEU threshold)
Section I: Contracting
authority
I.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
UK
Telephone: +44 1415745750
E-mail: richard.horbury@eastdunbarton.gov.uk
Fax: +44 1415745529
NUTS: UKM81
Internet address(es)
Main address: http://www.eastdunbarton.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EDC/2021/3335 - Link Roads Grounds Maintenance - KLR & BRR
Reference number: EDC/2021/3335
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of grounds maintenance services (litter picking, grass cutting, herbicide treatments, and the like) along the Kirkintilloch Link Road (KLR) and along Bishopbriggs Relief Road (BRR).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77300000
77314000
45233229
II.2.3) Place of performance
NUTS code:
UKM81
Main site or place of performance:
Kirkintilloch Link Road (from industry Street and along the route of the A806 Initiative Road up to EDC boundary) and Bishopbriggs Relief Road (Auchinairn roundabout to Westerhill Road).
II.2.4) Description of the procurement
Under this contract, the EDC Streetscene team, as the Client, requires a suitably qualified and experienced contractor (the Contractor) to provide grounds maintenance services along the Kirkintilloch Link Road (KLR) and along Bishopbriggs Relief Road (BRR). The service includes (without limitation), litter picking, grass cutting and strimming, herbicide treatment, and shrub pruning. The service is further described in the procurement documents uploaded to the portal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Management of the Contract
/ Weighting: 20
Quality criterion: Recent Participation
/ Weighting: 20
Quality criterion: Providing the Service
/ Weighting: 35
Quality criterion: Quality Management
/ Weighting: 10
Quality criterion: Health, Safety & Environment
/ Weighting: 10
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria for Suitability is included in the online SPD (Scotland) module linked to this Contract Notice and will be assessed on a PASS/FAIL basis by East Dunbartonshire Council.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below:
SPD 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of 165,000 GBP for the last three years.
SPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
SPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP for any one event.
Public Liability Insurance = 5,000,000 GBP for any one event.
Minimum level(s) of standards required:
Responses to the SPD (Scotland) questions for Economic and Financial Standing will be assessed on a PASS/FAIL basis by East Dunbartonshire Council as follows:
FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council.
PASS = Response meets the selection criteria of East Dunbartonshire Council.
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in his exclusion from the procurement exercise.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria for Technical and Professional Ability is included in the online SPD (Scotland) module linked to this Contract Notice.
Minimum level(s) of standards required:
Responses to the SPD (Scotland) question 4C.1.2 will be assessed by East Dunbartonshire Council as follows:
FAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor with the response showing some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
PASS = Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
Responses to SPD question 4C.10 will not be assessed as part of the selection criteria but East Dunbartonshire Council reserve the right to clarify the percentage stated by a bidder.
Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in his exclusion from the procurement exercise.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
10/06/2022
IV.2.7) Conditions for opening of tenders
Date:
11/02/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
East Dunbartonshire Council (EDC) is committed to maximising Community Benefits from its procurement activities. As part of the response to the quality questions in the ITT (refer to quality questions at Annex A), bidders are required to submit details for providing any appropriate economic, social or environmental benefits ('voluntary' Community Benefits) associated with contract performance during the contract.
Under this procurement, any offered Community Benefits will in no way be scored/evaluated/taken into account beyond the requirement that ‘voluntary’ Community Benefits is included as an offering.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=679969.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:679969)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=679969
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Clerks Office
PO Box 23, 1 Charlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
18/01/2022