Section I: Contracting authority
I.1)Name and addressesOfficial name: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
Postal address: Vesilennuki 5
Town: Tallinn
NUTS code: EE Eesti
Postal code: 10415
Country: Estonia
E-mail: LISA-2022-OP-02@eulisa.europa.eu
Internet address(es):
Main address: https://www.eulisa.europa.eu/Pages/default.aspx
Address of the buyer profile: www.eulisa.europa.eu/procurements
I.3)CommunicationThe procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10129
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10129
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Provision of Insurance Brokerage Services for eu-LISA
Reference number: LISA-2022-OP-02
II.1.2)Main CPV code66518100 Insurance brokerage services
II.1.3)Type of contractServices
II.1.4)Short description:
The subject of this call for tenders is provision of insurance brokerage services for eu-LISA for non-life insurance products, but may be not limited to these types of insurance. Services consist of producing insurance risk survey reports, arranging and establishing optimal insurance coverage, continuous maintenance, management and administration of insurance coverage and insurance products, consulting, provision of high level support, assistance and advice, handling and managing insurance claims in a professional, fast and efficient manner.
II.1.5)Estimated total valueValue excluding VAT: 2 250 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:
Provision of Insurance Brokerage Services for eu-LISA’s Headquarters in Tallinn, Estonia
Lot No: 1
II.2.2)Additional CPV code(s)66510000 Insurance services
II.2.3)Place of performanceNUTS code: EE Eesti
Main site or place of performance:
Eu-LISA’s headquarters, located at Vesilennuki 5, 10415 Tallinn, Estonia.
II.2.4)Description of the procurement:
Insurance intermediary services, that are subject of this call for tenders (lot 1), including any minimum requirements, are described in detail in the Tender Specifications – Part 2: Technical Specifications.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.6)Estimated valueValue excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: yes
Description of renewals:
Automatically one (1) time for twenty-four (24) months, unless one of the parties receives formal notification to the contrary at least six (6) months before the end of the ongoing FWC duration.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Provision of Insurance Brokerage Services for eu-LISA’s Operational site and Temporary Site in Strasbourg, France
Lot No: 2
II.2.2)Additional CPV code(s)66510000 Insurance services
II.2.3)Place of performanceNUTS code: FR France
Main site or place of performance:
— eu-LISA’s operational site, located at 18 rue de la Faisanderie, 67100 Strasbourg, France;
— eu-LISA’s temporary site, located at 4 rue Jean Sapidus, 67400 Illkirch-Graffenstaden, Strasbourg, France.
II.2.4)Description of the procurement:
Insurance brokerage services, that are subject of this call for tenders (lot 2), including any minimum requirements, are described in detail in the Tender Specifications – Part 2: Technical Specifications.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.6)Estimated valueValue excluding VAT: 1 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: yes
Description of renewals:
Automatically one (1) time for twenty-four (24) months, unless one of the parties receives formal notification to the contrary at least six (6) months before the end of the ongoing FWC duration.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Provision of Insurance Brokerage Services for eu-LISA’s Business Continuity Site in Sankt Johann im Pongau, Austria
Lot No: 3
II.2.2)Additional CPV code(s)66510000 Insurance services
II.2.3)Place of performanceNUTS code: AT Österreich
Main site or place of performance:
Business Continuity Site in Sankt Johann im Pongau, Austria.
II.2.4)Description of the procurement:
Insurance brokerage services, that are subject of this call for tenders (lot 3), including any minimum requirements, are described in detail in the Tender Specifications – Part 2: Technical Specifications.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.6)Estimated valueValue excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: yes
Description of renewals:
Automatically one (1) time for twenty-four (24) months, unless one of the parties receives formal notification to the contrary at least six (6) months before the end of the ongoing FWC duration.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Provision of Insurance Brokerage Services for eu-LISA’s Liaison office in Brussels, Belgium
Lot No: 4
II.2.2)Additional CPV code(s)66510000 Insurance services
II.2.3)Place of performanceNUTS code: BE Belgique / België
Main site or place of performance:
Liaison office in Brussels, Belgium.
II.2.4)Description of the procurement:
Insurance brokerage services, that are subject of this call for tenders (lot 4), including any minimum requirements, are described in detail in the Tender Specifications – Part 2: Technical Specifications.
II.2.5)Award criteriaCriteria below
Quality criterion - Name: Quality / Weighting: 60 %
Price - Weighting: 40 %
II.2.6)Estimated valueValue excluding VAT: 50 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: yes
Description of renewals:
Automatically one (1) time for twenty-four (24) months, unless one of the parties receives formal notification to the contrary at least six (6) months before the end of the ongoing FWC duration.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
As stated in the procurement documents.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
As stated in the procurement documents.
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 14/03/2022
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 15/03/2022
Local time: 10:00
Place:
Tenders will be opened in a virtual opening session.
Information about authorised persons and opening procedure:
A maximum of two (2) representatives per tender may attend. Tenderers may request to attend the opening by sending an email to LISA-2022-OP-02@eulisa.europa.eu as soon as possible and not later than three hours before the scheduled start of the opening session.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about electronic workflowsElectronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review bodyOfficial name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within two months of the notification of the award decision, an appeal may be lodged to the review body in Heading VI.4.1). You may submit any observations concerning the award procedure to the contracting authority indicated in Heading I.1). If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within two years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.
VI.5)Date of dispatch of this notice:08/02/2022