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Finland-Aalto: Travel agency and similar services

Aalto University Foundation sr (2228357-4) has announced on 04 Feb 2021 that is accepting bids for the following project: Finland-Aalto: Travel agency and similar services.

The tender will take place in Finland and will cover the Tourism industry.

The value of this project has not been disclosed by the donor and you can apply until Deadline date

After the deadline, Global Database will announce the contract award for Finland-Aalto: Travel agency and similar services. In order to stay up-to-date with this tender and also to receive daily notifications about similar projects, you can subscribe to our newsletter for free.

Bellow you can find more information about the tender description and the bidding procedure.

General information
Donor:
Aalto University Foundation sr (2228357-4)
Industry:
Tourism
Status:
Accepting bids
Value:
Not available
Timeline
Published:
04 Feb 2021
Deadline:
Not available
Contacts
Name:
Emma Kaukonen
Phone:
Not available
Email:
Not available
Description

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Aalto University Foundation sr
National registration number: 2228357-4
Postal address: PO Box 11000
Town: Aalto
NUTS code: FI Suomi / Finland
Postal code: 00076
Country: Finland
Contact person: Emma Kaukonen
E-mail: emma.kaukonen@aalto.fi
Internet address(es):
Main address: http://www.aalto.fi/en/
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Other type: Foundation-based University
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Request for Information: Travel Management Partner

II.1.2)Main CPV code
63510000 Travel agency and similar services
II.1.3)Type of contract
Services
II.1.4)Short description:

This is a request for information concerning Travel management partner.

This document is not a prior information notice, a procurement notice, a contract notice or an invitation to tender. The purpose of the publication of this request for information is not to start a tendering process. This is a request for information submitted as part of a preliminary study and a market survey.

Aalto University is seeking a travel management company to support Aalto’s new travel processes and ticket fulfilment. Selected partner must know KDS Neo and be able to deliver the travel tickets and services on the top of this tool. With this RFI our aim is to find and identify potential partners.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: FI Suomi / Finland
II.2.4)Description of the procurement:

Aalto University has a new end to end travel and expense management tool. Aalto has a direct agreement with technology partner and tool is managed by Aalto. Aalto is using KDS Neo for online bookings and expense management.

Aalto is now seeking a travel management company partner to support Aalto’s new travel processes and ticket fulfilment. Selected partner must know KDS Neo and be able to deliver the travel tickets and services on the top of this tool.

Main focus is to have a digital and end user friendly services and processes. Online adoption rate is already very high. Aalto is looking for new ideas to arrange travel services and support functions. Traditional services like offline bookings, fulfilment, safety and reporting is needed, but future orientation is more important. We appreciate development skills and attitude, agility and flexible way of working.

II.2.14)Additional information

This request for information does not oblige Aalto University to carry out a tendering process. Any decisions about the procurement, manner of procurement, timetable and the content of the invitation to tender will be made after the examination.

Reply or lack of reply to this request for information will not affect the tenderers' chances to submit tenders in any procurement procedure. This request for information is not binding on any of the parties involved. The replies to this request for information and other information attached to them are not public and they will not be disclosed to third parties.

The tenderer should nevertheless mark sections containing business or trade secrets as 'Business/Trade Secret' or ‘Confidential’.

II.3)Estimated date of publication of contract notice:
15/04/2021

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Companies interested in the matter are requested to send a short description of their travel management service and how it meets Aalto's requirements (especially the new end-to-end travel management tool) and a short description of the company.

The answers must be submitted no later than on April 15 at 12.00 (EET) by e-mail. The message should be marked as ‘Answer: Travel management partner’ and sent to: emma.kaukonen@aalto.fi and tiina.vuosku@aalto.fi

The questions and answers may be submitted in Finnish or English. E-mail messages must not contain more than 10 attachment files per message. The message size, including attachment files, must not exceed 10 MB.

VI.5)Date of dispatch of this notice:
31/03/2021

http://ted.europa.eu/udl?uri=TED:NOTICE:165657-2021:TEXT:EN:HTML&src=0&tabId=2
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