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Guatemala-Guatemala City: DCI — 'Devising and implementing a communication and awareness-raising strategy for European Union cooperation activities in Guatemala'

Guatemala-Guatemala City: DCI — 'Devising and implementing a communication and awareness-raising strategy for European Union cooperation activities in Guatemala' has been closed on 05 Oct 2017. It no longer accepts any bids. For further information, you can contact the The European Union

Bellow, you can find more information about this project: 

General information
Donor:
The European Union
Industry:
Marketing. Media & PR
Status:
Closed
Value:
Not available
Timeline
Published:
04 Apr 2017
Deadline:
05 Oct 2017
Contacts
Name:
Not available
Phone:
Not available
Email:
Not available
Description

Service contract notice

Guatemala — Central America

1.Publication reference:
EuropeAid/137967/DH/SER/GT.
2.Procedure:
Restricted.
3.Programme title:
'Public Administration Support Instrument'.
4.Financing:
Financing decision DCI-ALA/2015/34301.
5.Contracting authority:

The European Union, represented by the European Commission, in the name and on behalf of the Government of Guatemala, Guatemala City, GUATEMALA.


Contract specifications

6.Nature of the contract:
Fixed-price.
7.Contract description:
To devise and implement a communication and awareness-raising strategy for activities under the European Union's Multiannual Indicative Programme for the 2014–2020 period (MIP 2014–2020) in Guatemala, with a value of 186 800 000 EUR. The MIP focuses on 3 sectors: 1) food security and nutrition; 2) conflict resolution, peace and security; and 3) competitiveness. The services must raise awareness as to the European Union being a partner of Guatemala and include the promotion of other activities forming part of the support measures programme, for a value of 3 600 000 EUR, which also form part of the MIP 2014–2020 and other areas of European Union cooperation in Guatemala.
The communication and awareness-raising activities shall include coordinating meetings with the media and interviews, organising events, creating promotional and informative material (in audiovisual and written form), publishing articles in the written press, as well as other activities to be coordinated with the Delegation of the European Union in Guatemala, thereby working together with the European Union's regional cooperation activities for Central America. These activities shall mainly focus on the repercussions and impacts of European Union cooperation and will need to be carried out during the activity's entire duration. Amongst his other responsibilities, the contractor will need to ensure that a coordinator will be present in Guatemala over the contract period, arrange coordination meetings with the institutions involved and draw up reports on the performance of activities and other activities that help Guatemalan society be sufficiently informed about European Union cooperation.
8.Number and titles of the lots:
1 lot only.
9.Maximum budget:
950 000 EUR.
10.Scope for additional services:
The contracting authority, if it deems it necessary, may extend the project's duration or scope, subject to the availability of funding, up to the the estimated value of approximately 950 000 EUR. Any extension of the contract would be subject to satisfactory performance by the contractor.


Conditions for participation

11.Eligibility:
Participation is open to natural persons and legal entities (individually or grouped together in a tenderers' consortium) established in a Member State of the European Union or in an eligible country or territory as defined in Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action, for the instrument under which the contract is financed (see also point 29 below). International organisations may also take part.
12.Application:
Natural persons or legal entities who are eligible (see point 11 above) or groupings of said parties (consortia) may take part in the invitation to tender.
 A consortium can be a permanent grouping with a legal status or an informal grouping created for a particular invitation to tender. All the members of a consortium (i.e. the lead tenderer and all other partners) are to be jointly and severally liable vis-à-vis the contracting authority.
Should a natural person or legal entity not meeting the eligibility criteria take part (see point 11), the party concerned will be automatically excluded. Furthermore, should said party belong to a consortium, the whole consortium will be excluded.
13.Number of applications:
Natural persons and legal entities can only submit 1 application, irrespective of the form their participation may take (as the sole legal entity or lead tenderer or partner in a consortium submitting an application). Should a natural person or legal entity submit more than 1 application, all the applications involving said party will be rejected.
14.Prohibition on alliances between shortlisted candidates:
Any tenders received from tenderers which include firms not mentioned on the shortlisted application forms will be excluded from this restricted tender procedure, unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide — PRAG). Shortlisted candidates may not form alliances or subcontract to each other for this contract.
15.Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, confirming that they are not in any of the exclusion situations listed in section 2.3.3 of the Practical Guide.
16.Subcontracting:
Subcontracting is not permitted.
17.Number of candidates to be shortlisted:
Between 4 and 8 candidates will be invited to submit detailed tenders for this contract, depending on the applications received. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite those candidates meeting said criteria to submit a tender.


Provisional timetable

18.Provisional date of the contract notice:
June 2017.
19.Provisional date for commencing the contract:
October 2017.
20.Initial deadline for performance of tasks:
48 months from the date of contract signature.


Selection and award criteria

21.Selection criteria:
The following selection criteria will apply to tenderers. Where applications are from a consortium, these criteria will apply to the consortium as a whole, unless stated otherwise. The selection criteria will apply neither to natural persons nor single-member companies working as subcontractors.
1) Candidate's economic and financial capacity (based on section 3 of the application form). Where the tenderer is a public body, equivalent information must be provided. The reference period that will be taken into account will be the past 3 financial years for which closed accounts are available:
 1. The candidate's average annual turnover (from 2013 to 2015) must exceed the maximum annual budget of the contract, i.e. the maximum budget stated in the contract notice divided by the initial contract duration in years, where this exceeds 1 year (the required minimum annual turnover cannot be more than twice the estimated annual contract value, except in cases that are duly substantiated in the invitation to tender dossier).
 2. Average figures for cash and cash equivalents at the beginning and end of 2014, 2015 and 2016 must have been positive.
 2) Candidate's professional capacity (based on sections 4 and 5 of the application form). The reference period that will be taken into account will be the 3 years prior to the submission deadline (2014, 2015 and 2016):
(a) at least 10 employees must have worked for the candidate in 2015 and 2016 in fields related to this contract; and
(b) at least 15 % of the staff working this year (2017) for the candidate in fields related to this contract must be permanent employees.
 3) Candidate's technical capacity (based on sections 5 and 6 of the application form). The reference period that will be taken into account will be the 5 years prior to the submission deadline:
(a) the candidate must have worked satisfactorily on at least 2 contracts with a budget at least equal to that of this contract. Said contracts must have lasted at least 24 months, have been in fields related to this contract and completed in the 5 years prior to the deadline for submission of applications; and
(b) in the 5 years prior to the deadline for submission of applications, the candidate must have successfully completed at least 2 service contracts in the fields of this contract (devising and implementing communication strategies, advising international/multilateral or bilateral bodies and similar or related ones) in Central America, and the percentage carried out must have been at least 50 %.
 Prior experience involving a breach of contract and termination thereof by the contracting authority cannot be used as a reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has therewith. In such an event, it must provide the contracting authority with evidence that the resources needed for performance of the contract are available to it, for example, by submitting an agreement from such entities to place said resources at its disposal. Such entities, e.g. the parent company of the economic operator, must respect the same eligibility rules, particularly those regarding nationality, and fulfil the same selection criteria as the economic operator. With regard to the technical and professional criteria, economic operators may only rely on the capacities of other entities if the latter will carry out the works or provide the services for which these capacities are necessary. With regard to the economic and financial criteria, the entities on whose capacities the tenderer will rely shall become jointly and severally liable for contract performance.
If more than 8 candidates prove to be eligible, i.e. meet all the aforementioned selection criteria, the respective strengths and weaknesses of their applications will be re-examined in order to select the 8 most suitable candidates. Only the following factors will be considered in this re-examination:
1. the highest number of projects under criterion 3(a).
 If, after applying factor 1 – 'Highest number of projects under criterion 3(a)' – more than 8 candidates still remain, factor 2 will be applied in order to reduce the list to a maximum of 8:
2. the highest number of projects under criterion 3(b).
22.Award criteria:
Best quality/price ratio.


Application

23.Deadline for submission of applications:
10.5.2017 (16:00), local time in Guatemala.
 Applications received by the contracting authority after this deadline will not be considered.
24.Format of the application form and details to be provided:
Applications must be submitted using the standard application form; the instructions given in this form and its format must be strictly adhered to. The application form can be found at the following web address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a solemn declaration as to the exclusion and selection criteria, using the template available at the following web address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Additional documentation (brochure, letter, etc.) enclosed with the application will not be considered.
25.Application submission procedures:
Applications must be submitted exclusively to the contracting authority in Spanish in a sealed envelope:
• either by registered post (official postal service) to:

Publication reference: EuropeAid/137967/DH/SER/GT, Delegación de la Unión Europea en Guatemala, 5a Avenida 5-55, Zona 14, Europlaza, Torre II, Nivel 17, Ciudad de Guatemala, GUATEMALA, Central America.

In this case, the delivery register will attest to compliance with the deadline for receipt,
 • or delivered by hand (including courier service) directly to the contracting authority, in return for a signed and dated acknowledgement of receipt, at the following address:

Publication reference: EuropeAid/137967/DH/SER/GT, Delegación de la Unión Europea en Guatemala, 5a Avenida 5-55, Zona 14, Europlaza, Torre II, Nivel 17, Ciudad de Guatemala, GUATEMALA, Central America.

In this case, the acknowledgement of receipt will attest to compliance with the deadline for receipt.
The envelope containing the application must be clearly marked with the contract title and the publication reference (see point 1 above). These must also be quoted in all subsequent correspondence with the contracting authority.
Applications sent in any other way will not be considered.
When submitting their proposals, candidates agree to receive notification of the result of the procedure by electronic means. The notification shall be deemed to have been received on the day the contracting authority sends it to the e-mail address stated in the application.
26.Amendments to, or withdrawal of, applications:
Candidates may give notice in writing before the deadline for submission of applications that they intend amending or withdrawing their application. Applications may not be amended after this deadline.
 Any notification of amendment or withdrawal must be submitted in accordance with point 25. The word 'Modificación' (amendment) or 'Retirada' (withdrawal), as applicable, must be written clearly on the outside envelope (and on the corresponding inside envelope).
27.Operational language:
All correspondence concerning this invitation to tender procedure and contract must be in Spanish.
28.Date of publication of the prior information notice:
30.3.2016.
29.Legal basis:
Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action, and Regulation (EC) No 1905/2006 of the European Parliament and of the Council of 18.12.2006 establishing a financing instrument for development cooperation.
30.Additional information:
Not applicable.
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