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Kenya-Nairobi: Security services for the EU Delegation to the Republic of Kenya, ref. No EEAS-453-DELKENN-SER-FWC

European External Action Service (EEAS), Delegation of the European Union to the Republic of Kenya has announced a winner on 01 Jan 1970 for the following project: Kenya-Nairobi: Security services for the EU Delegation to the Republic of Kenya, ref. No EEAS-453-DELKENN-SER-FWC.

The amount allocated for this project has not been disclosed. During this time, the company will be responsible to fulfill its obligations, as stated in the Terms and Conditions. Anyone who wish to appeal this decision can contact European External Action Service (EEAS), Delegation of the European Union to the Republic of Kenya

Bellow, you can find more information about the project:

General information
Donor:
European External Action Service (EEAS), Delegation of the European Union to the Republic of Kenya
Industry:
Defence & Security
Status:
Contract award
Value:
Not available
Timeline
Published:
16 Apr 2016
Deadline:
Not available
Contacts
Name:
Not available
Phone:
+254 203746321
+352 4303-1
Email:
Not available
Description

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European External Action Service (EEAS), Delegation of the European Union to the Republic of Kenya
Postal address: Union House, Ragati Road, PO Box 45119
Town: Nairobi
Postal code: 00100
Country: Kenya
Contact person: Administration of the Delegation of the European Union to the Republic of Kenya
For the attention of: Head of Administration
E-mail: delegation-kenya-hoa@eeas.europa.eu
Fax: +254 202711954

Internet address(es):

General address of the contracting authority: http://eeas.europa.eu/delegations/kenya/index_en.htm

Address of the buyer profile: http://eeas.europa.eu/delegations/kenya/grants_tenders/tenders/

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Directorate-General for Humanitarian Aid and Civil Protection (ECHO) — Regional Support Office, Central, Eastern and Southern Africa
Postal address: PO Box 49991
Town: Nairobi
Postal code: 00100
Country: Kenya

Official name: European Investment Bank
Postal address: PO Box 40193
Town: Nairobi
Postal code: 00100
Country: Kenya

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Security services for the EU Delegation to the Republic of Kenya, ref. No EEAS-453-DELKENN-SER-FWC.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Nairobi.
NUTS code
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
The contractor must provide the human and material resources necessary to ensure the security of persons and assets under the contracting authority's responsibility. The main services to be provided are:
 — control visitor access to buildings occupied by the Delegation and some of its staff, including offices and annexes, the residence of the Head of Delegation and the accommodation of expatriate staff; clearance of all bags, inspection of mail, deliveries and packages before they are taken into the premises,
 — keep these buildings under general surveillance so as to prevent any intrusion or attack on persons or property,
 — establish regular links between the sites under surveillance through regular patrols and periodic radio checks between the central office and the various sites,
 — establish a rapid response force should there be an accident or incident and assist persons in danger,
 — establish and maintain alarms and/or security equipment in the accommodation of expatriate staff.
II.1.5)Common procurement vocabulary (CPV)

79710000 Security services

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 631 050 EUR
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Award of a contract without prior publication of a contract notice in the Official Journal of the European Union (in the cases listed in Section 2 of Annex D1)
Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU):
Directive 2004/18/EC

1) Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC

Extreme urgency brought about by events unforeseeable by the contracting authority and in accordance with the strict conditions stated in the Directive.
 Following notice to terminate the newly concluded security contract EEAS-268-DELKENN-FWC-SER-2015 by the contractor who deemed it untenable due to a significant error they made in pricing, the contracting authority was compelled to establish a new contract as a matter of urgency. The termination was unforeseen as the contractor was only 6 months into the contract. Citing impending financial loss as significant, the contractor would not extend the contract further to enable us to launch a new tender within the time limits laid down in the procedure. Thus based on extreme urgency to ensure security of staff and installations, the contracting authority opted to launch a tender on the basis of a negotiated procedure without prior publication of a contract notice to establish a contract for 1 year pending relaunch of a restricted tender based on the standard procedure to establish a new framework contract. The 4 economic operators invited to tender were those that had passed the selection stage of the previous tender EEAS-268-DELKENN-SER-FWC. The original terms specified in the previous call for tender have not been substantially altered.
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Organisation of services. Weighting 24
2. Organisation of services in case of a serious incident. Weighting 6
3. Quality monitoring and evaluation of services. Weighting 24
4. Tenderer's staff loyalty. Weighting 6
5. Price. Weighting 40
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
EEAS-453-DELKENN-SER-FWC.
IV.3.2)Previous publication(s) concerning the same contract
no

Section V: Award of contract

Contract No: EEAS-453-DELKENN-SER-FWC-2016
V.1)Date of contract award decision:
4.1.2016
V.2)Information about offers
Number of offers received: 2
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Securex Agencies (K) Ltd
Postal address: PO Box 48399
Town: Nairobi
Postal code: 00100
Country: Kenya
E-mail: sales@securex.co.ke
Telephone: +254 203746321
Internet address: http://www.securex.co.ke

V.4)Information on value of contract
Total final value of the contract:
Value: 631 050 EUR
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.3.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

VI.4)Date of dispatch of this notice:
5.4.2016

http://ted.europa.eu/udl?uri=TED:NOTICE:130320-2016:TEXT:EN:HTML&src=0&tabId=2
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