Lilongwe Water Resources Efficiency Programme
Supply and Delivery of Ductile Iron Pipes and Fittings and Valves for the proposed NBS - Kanengo Transport Main
Procurement No: No: LWB/EIB/G/02
Location – Lilongwe, Malawi, Africa
1.
Publication reference
LWB/EIB/G/02
3.
Programme title
Lilongwe Water Resources Efficiency Programme
4.
Contracting authority
Lilongwe Water Board, Lilongwe, Malawi
CONTRACT SPECIFICATIONS
5.Description of the contract
The Lilongwe Water Board has received a loan through the Government of Malawi from the European Investment Bank towards the funding of the Lilongwe Water Resources Efficiency Programme and intends to apply part of the proceeds for the Supply and Delivery of Ductile Iron Pipes and Fittings and Valves for the proposed Northern Booster Station (NBS) to Kanengo Transport Mains for Lilongwe Water Board. The procurement shall be in the following: Ductile Iron Pipes and Fittings and Valves.
Supply and delivery of the following lengths of ductile iron pipes and fittings:
• DN600 socket and spigot pipes with 6 m; Quantity 1120 No.
• DN600 PN16 double flanged pipes 5 500 mm face-to-face; Quantity 6 No.
• DN600 PN16 double-flanged anchoring pipes 1 000 mm; Quantity 5 No;
• DN500 PN16 double-flanged anchoring pipes 1 000 mm; Quantity 5 No;
• DN600 x DN400 double-socket tees, branch flanged PN16; Quantity 7 No;
• DN600 x DN200 double-socket tees, branch flanged PN16; Quantity 4 No;
• DN600 PN16 flange sockets; Quantity 5 No;
• DN600 double-socket 45° bends; Quantity 6 No;
• DN600 PN16 flanged butterfly valves; Quantity 4 No
• DN500 PN16 flanged butterfly valves; Quantity 7 No
• DN350 PN16 flanged butterfly valves; Quantity 2 No
• DN200 PN16 flanged resilient seal valves with hand wheels; Quantity 4 No;
• DN150 PN16 flanged resilient seal valves with hand wheels; Quantity 7 No;
• DN150 PN16 air valves; Quantity 5 No.
6.Number and titles of lots
• Lot 1: Ductile Iron Pipes and Fittings
• Lot 2: Valves and Fittings
TERMS OF PARTICIPATION
7.Eligibility
Participation in tendering is open on equal terms to any natural and legal persons (participating either individually or in a grouping – consortium - of tenderers).
8.Grounds for exclusion
Tenderers must submit a signed declaration that they are not involved in the following:
• Conflict of interest;
• Guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the contract procedure or fail to supply this information;
• Find themselves in one of the exclusion situations for this procurement.
9.Number of tenders
Tenderers may submit only one tender per lot or two lots, or three lots or submit for all lots depending on their interest. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.
10.Tender guarantee
Bids must be accompanied by bid security in form of Bank Guarantee in the following amounts per lot:
• Lot 1: USD 47,500 (Forty Seven Thousand Five Hundred United States Dollars)
• Lot 2: USD 17,500 (Seventeen Thousand Five Hundred United States Dollars)
11.Performance guarantee
The successful tenderer will be asked to provide a performance guarantee of 2% of the amount of the contract at the signing of the contract.
12.Information meeting and/or site visit
None
13.Tender validity
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.
14.Period of implementation of tasks
18 Weeks to 26 Weeks
SELECTION AND AWARD CRITERIA
15.Selection criteria
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
(a) Preliminary Examination of Bids: Examine the bids to confirm that all documents and technical documentation requested have been provided, and to determine the completeness of each document submitted.
Confirm that the following documents and information have been provided in the Bid: Bid submission form; price Schedules and bid security; Manufacturer’s authorization letters, Brochures from manufacturers, Manufacturer’s Quality Management International Standards Certification (ISO or equivalent).
(b) Post-qualification Requirements
After determining the lowest-evaluated bid, the Purchaser shall carry out the post qualification of the Bidder using only the requirements specified. Requirements not included in the text below shall not be used in the evaluation of the Bidder’s qualifications.
I. Financial Capability
The Bidder shall furnish documentary evidence that it meets the following financial requirement(s):
• Average Annual Turnover for the last three years of at least 1.5 times the bid amount for each lot
• Liquid assets and/ or lines of credit from recognized financial institution:
i. At least 0.4 times the bid amount of each lot as cash flow requirement
ii. Overall cash flow requirements for each lot of at least 0.4 times the lot amount
II. Experience and Technical Capacity
The Bidder shall furnish documentary evidence to demonstrate that it meets the following experience requirement(s):
• Lot 1: Successful completion of at least three (3) similar contracts involving similar goods and of equal or greater value as cumulative total sum in the last five (5) years
• Lot 2: Successful completion of at least three (3) similar contracts involving similar goods and of equal or greater value as cumulative total sum in the last five (5) years
III. The Bidder shall furnish documentary evidence to demonstrate that the Goods it offers meet the following usage requirement:
• The manufacturer should have received internationally approved certification for Quality Management Standards for the goods offered in the bid.
• Quality of materials: evidence of tests performed in the last 12 months
TENDERING
17.How to obtain the tender dossier
The tender dossier is available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender for inspection and clarification should send them in writing to:
Lilongwe Water Board, Likuni Road, Madzi House, P O Box 96, Lilongwe, Malawi, Attention: Project Implementation Unit Manager Sinosi MALIANO, Tel: +265 1 750 366, Fax: +265 1 757 343, E-mail: smaliano@lwb.mw
(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders.
18.Deadline for submission of tenders
The Bids shall be delivered to the Lilongwe Water Board, Likuni Road, Madzi House, Lilongwe, Malawi on or before 26th August 2016 at 14:00 hours local time at which time they will be opened in the presence of the bidders who wish to attend. Electronic bidding shall not be permitted. Any tender received by the Contracting Authority after this deadline will not be considered.
19.Tender opening session
The addresses referred to above are:
a) For submission of bids
The IPC Chairman, Lilongwe Water Board, Likuni Road, Madzi House, Lilongwe, MALAWI
b) For opening of bids
Lilongwe Water Board, Likuni Road, Madzi House Boardroom, Lilongwe, MALAWI
20.Additional information
a) A complete set of Bidding Documents in English may be purchased by interested bidders on the submission of a written application to the address below and upon payment of a non-refundable fee of MK15,000 or US$25. The method of payment will be cash or Bank certified cheque at the Lilongwe Water Board cash office. The Bidding Documents will be collected by the interested bidder.
b) Bidding will be conducted through the International Competitive Bidding (ICB) procedures specified in the European Investment Bank’s Guide to Procurement for Projects Financed by EIB (2011); Bidding is open to all bidders from Eligible Source Countries as defined in the Bidding Documents.
c) All bids must be written in English. If some parts of the bid are submitted in any language, the bidder must provide translation in English.