Measured Term Contract for Provision of Independent Gas Audits 2022 - 2025 has been closed on 04 Mar 2022. It no longer accepts any bids. For further information, you can contact the North Lanarkshire Council
Bellow, you can find more information about this project:
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
UK
Contact person: John Cameron
E-mail: contractstrategy@northlan.gov.uk
NUTS: UKM84
Internet address(es)
Main address: http://www.northlanarkshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractscotland.gov.uk
Regional or local authority
General public services
Measured Term Contract for Provision of Independent Gas Audits 2022 - 2025
Reference number: HO MS 21 075/NLC-CPT-21-137
79212300
Services
Gas audits and report on the quality of gas works on behalf of the council, its partners and service providers.
The audit assessments will be carried out by selective sampling of all gas related works undertaken on any contract within the North Lanarkshire Council geographical area.
Value excluding VAT: 170 000.00 GBP
This contract is divided into lots: No
79212000
50531200
50720000
NUTS code:
UKM84
Main site or place of performance:
North Lanarkshire
Audits will be carried out in the following area of works (other areas of works may be subject to audit as instructed by the Contract Administrator).
- Full and detailed records including but not limited to area of audits and individuals being audited.
- Detailed records of the works activity being carried out.
- Cumulative figures of all audits carried out.
- Full and complete reports detailing any findings, inaccuracies, and overall audit findings.
- Details of any landlord or tenant issues.
- Audit statistics report including findings and recommendations.
- Benchmarking.
- Inclusion of all quality reports and summaries
- Provide tenant / end user satisfaction surveys with monthly report
The audits themselves should be carried out under the following circumstances: -
- Recently completed or in progress repair visits.
- Recently completed or in progress servicing visits.
- Recently completed or in progress landlord safety check visits.
- Recently completed or in progress installation works, capital or ad hoc
The following will be required: -
- A fault-finding service
- Deliver gas safety awareness sessions per annum; 1nr basic and 1nr technical
- Provide technical advice. Price per project
- Assessment of our Contractor’s technical ability
- Assistance with specifications
- A fault-finding service
- Gas incident investigation and reporting service
- Assist with Scottish Housing Regulator enquiries and audits
- Technical bulletins delivered to NLC
- Gas safety updates to all relevant parties
- All technical auditing staff to have ACS accreditation relevant to what they are auditing
- All works orders shall be issued by SOR
Criteria below:
Quality criterion: End user satisfaction / Weighting: 25%
Quality criterion: Programme Adherence / Weighting: 25%
Quality criterion: Health & Safety and Environmental / Weighting: 20%
Quality criterion: Fair Work First / Weighting: 20%
Quality criterion: Community Benefits Offered for the minimum contract period of 24 months / Weighting: 5%
Quality criterion: Community Benefits Offered for the duration of the possible extension periods (12 months extension period or periods being no less than six (6) months) / Weighting: 2.5%
Quality criterion: Community Benefits Supporting Methodologies / Weighting: 2.5%
Price / Weighting: 60
Value excluding VAT: 170 000.00 GBP
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
12 months(each such extension period or periods being no less than six (6) months) provided that the maximum extension in aggregate will be a period of twelve (12) months from the expiry of the initial contract period).
Variants will be accepted: No
Options: No
The procurement is related to a project and/or programme financed by European Union funds: No
Candidates should read and refer to the ITT. Failure to comply with the instructions contained within the ITT may result in a Candidate's submission being rejected. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
DEADLINE FOR QUESTIONS IS 24/2/2022 at 17:00
List and brief description of conditions:
SPDS Selection Criteria, Part IV Section A: Suitability, 4A.1
4A.1 -
Bidders must be registered or enrolled in the relevant professional or trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015).
Bidders should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number etc.
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4A.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4A, will be assessed as a FAIL and will be excluded from the competition.
List and brief description of selection criteria:
SPDS Selection Criteria, Part IV, Section B: Economic and Financial Standing,
4B.4, 4B.5.1A, 4B.5.1b and 4B.5.2
Minimum level(s) of standards required:
4B.4 -
Bidders will be required to meet the undernoted Current Ratio minimum requirements.
Acid Test Ratio
The acceptable range for the Acid Test Ratio is:
Minimum value required: a value of greater than or equal to 1.00 to 2 decimal places.
The Acid Test Ratio will be calculated as follows: (Current Assets minus Inventory) divided by Current Liabilities, calculated to 2 decimal places.
Bidders will be required to provide their audited financial accounts for the previous year in order that the Council may confirm this ratio.
4B.5.1a -
Bidders must confirm they already have or commit to obtain prior to the commencement of the Contract, the following levels of insurance cover:
1) Professional Risk Indemnity Insurance - 5,000,000 GBP in the aggregate
4B.5.1b -
Bidders must confirm they already have or commit to obtain prior to the commencement of the Contract, the following levels of insurance cover:
1) Employer’s Liability Insurance: 10,000,000 GBP for each and every claim
http://www.hse.gov.uk/pubns/hse40.pdf
4B.5.2 -
Bidders must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of insurance cover:
1) Public Liability Insurance: 10,000,000 GBP in the aggregate
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e. 4B.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4B will be assessed as a FAIL and will be excluded from the competition, unless the following information is provided as part of their tender submission:
1) an SPDS submission from a Parent Company (or Ultimate Parent Company) who can meet all the above minimum requirements; and
2) a declaration that the Parent Company (or Ultimate Parent Company) is prepared to provide a Parent Company Guarantee (PCG) in the form determined by the Council to cover the duration of the proposed Contract, including the available extension periods.
List and brief description of selection criteria:
SPDS Selection Criteria, Part IV Section C: Technical and Professional Ability,
4C.1, 4C.6, 4C.10 and
SPDS Selection Criteria, Part IV Section D: Quality Assurance Schemes and Environmental Management Standards, 4D.1, 4D.2.
Owing to the character limitations in this section of the Contract Notice it is not possible to provide all of the information relating to this section (III.1.3 in the Contract Notice). Therefore the Objective and Non-Discriminatory Criteria for Questions 4C.6, 4D.1 and 4D.2 are set out in full in the SPDS and SPDS Minimum Requirements document, which can be accessed through the buyer attachment area within the portal.
Minimum level(s) of standards required:
4C.1-
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice.
Question 4C.1 carries an overall weighting of 100% with 60% attributed to the first example and 40% attributed to example 2.
You are required to provide 2 examples, at least one example shall be from the last 3 years.
Your examples should be in line with the value, scope, size and complexity of these services.
Your response should address however, not be limited to, the following:
- Project management; and
- Risk and mitigating actions for the project
Bidders will be required to achieve an average minimum score of 50 for this question. An average minimum score of less than 50 will be assessed as a FAIL and will be excluded from the competition.
4C.6 -
Bidders will be required to confirm that they and/or the service provider have all of the following relevant educational and professional qualifications:
Member of Gas Safe Register of Auditors approved via the Accredited Certification Scheme (ACS).
Bidders who do not have the above educational and professional qualifications (or alternative equivalent) will be assessed as a FAIL and will be excluded from the competition
4C.10 -
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to this question.
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4C.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4C will be assessed as a FAIL and will be excluded from the competition.
4D.1 -
1. The Bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
OR
2. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.1 point 2, a-g.
3. The Bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
OR
4. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.1 point 4, a-m.
4D.2 -
1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,
OR
2. The Bidder must meet the Criteria as detailed in SPDS Part IV, Question 4D.2 point 2, a-g.
Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4D.
Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4D will be assessed as a FAIL and will be excluded from the competition.
The Invitation to Tender (ITT) will contain the relevant contract performance conditions and requirements
Open procedure
The procurement is covered by the Government Procurement Agreement: Yes
Date: 04/03/2022
Local time: 12:00
EN
Duration in months: 6 (from the date stated for receipt of tender)
Date: 04/03/2022
Local time: 12:00
This is a recurrent procurement: Yes
Estimated timing for further notices to be published:
3rd Quarter 2024
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Bidders unable to complete SPDS Part IV: Concluding Statements may be excluded from the competition.
The complete ITT, with no pages omitted, must be submitted in accordance with instructions given, and be signed by an authorised representative (i.e. company director, secretary or other person authorised by the Candidate to do so). If the signatory is not the Candidate then the Candidate must provide, at the time of submitting the ITT, written confirmation of the signatory's authority to submit the ITT. Bidders should note that all documents listed in ITT Section 12 "Checklist of Required Documents" must be fully completed and submitted to ensure the submission is considered complete. Failure to do so may result in the submission being deemed non-compliant.
Quality Questions - Minimum Score – If the average final score for any quality question response is below the minimum score requirement set for that question, then the submission response will be deemed non-compliant. For the avoidance of doubt, if any quality question is unanswered this will result in the bid being deemed non-compliant.
Declaration of Non-involvement in Serious Organised Crime - In the case of any criminal history checks, the Council may exclude Bidders where the information provided to the Council by the Police Service of Scotland does not validate fully the information provided by the Bidder. Failure to disclose information that is relevant to this section or serious misrepresentation in relation to the information disclosed will result in exclusion from the Procurement or the termination of any subsequent contract that may be/has been awarded.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=679891.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=680628.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
North Lanarkshire Council's policy on community benefits in procurement aims to consider whether community benefits can be included where it is making capital investments or services / goods are being purchased.
An indication of the type of benefits which the Council expects is included within the ITT documents for this procurement exercise. Bidders will be required to provide details within their tender Submission of the Community Benefits they will deliver if their tender submission is successful. It should be noted that the Community Benefit commitments made at tender stage may form a contractual obligation
(SC Ref:680628)
Scottish Courts
Edinburgh
UK
04/02/2022
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