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Montenegro-Podgorica: IPA — ‘Improvement of budgeting system, multiannual budget framework and public internal financial control system’

Montenegro-Podgorica: IPA — ‘Improvement of budgeting system, multiannual budget framework and public internal financial control system’ has been closed on 07 Nov 2017. It no longer accepts any bids. For further information, you can contact the The Ministry of Finance, the Directorate for Finance and Contracting of the EU Assistance Funds (CFCU)

Bellow, you can find more information about this project: 

General information
Donor:
The Ministry of Finance, the Directorate for Finance and Contracting of the EU Assistance Funds (CFCU)
Industry:
Business Services
Status:
Closed
Value:
Not available
Timeline
Published:
06 Sep 2017
Deadline:
07 Nov 2017
Contacts
Name:
Not available
Phone:
Not available
Email:
Not available
Description

Service contract notice

Location — Europe (non-EU), Montenegro

1.Publication reference:
EuropeAid/138389/IH/SER/ME.
2.Procedure:
Restricted.
3.Programme title:
Instrument for Pre-Accession Assistance (IPA II).
4.Financing:
Financing agreement concerning national programme Montenegro 2014 (objective 1 — part 1 and objective 2 — part 1).
5.Contracting authority:

The Ministry of Finance, the Directorate for Finance and Contracting of the EU Assistance Funds (CFCU), Stanka Dragojevića 2, 81000 Podgorica, MONTENEGRO.


Contract specification

6.Nature of contract:
Global price.
7.Contract description:
The overall objective of the project is to contribute to increased fiscal sustainability and sound management of public finances in line with EU requirements. The specific objectives of the contract are: a) the full implementation of a medium-term budget framework; b) the full development and implementation of a programme budgeting-based system; and c) the improvement of public internal financial control system. The contract will include complementary activities to support the transition to accrual accounting, to improve the quality of budget documents and for the establishment of a system of prevention and recovery from potential threats to business continuity.
 The results to be achieved are as follows:
 • medium-term budgetary framework, including capital budgeting, fully in place,
 • strategic government policies and, more in general, sectoral strategies better connected with multiannual budget planning,
 • programme-based budgeting fully in place,
 • institutional capacities for multiannual budgetary planning, programme budgeting and capital budget strengthened,
 • transparency and accountability of decision making as regards PFM improved,
 • transition from cash basis public sector accounting to accrual accounting supported,
 • risk management system within the Ministry of Finance and wider public sector improved,
 • managerial accountability strengthened,
 • internal audit within the Ministry of Finance and wider public sector organisations improved,
 • quality assurance for internal audit and financial management control established,
 • internal reporting on FMC in public sector organisations improved,
 • system of prevention and recovery from potential threats to business continuity fully in place.
8.Number and titles of lots:
1 lot only.
9.Maximum budget:
1 555 000 EUR.
10.Scope for additional services:
The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to a maximum not exceeding the value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.


Conditions of participation

11.Eligibility:
Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.
12.Candidature:
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
 A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
 The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13.Number of applications:
No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as a leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.
14.Shortlist alliances prohibited:
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.
16.Subcontracting:
Subcontracting is allowed.
17.Number of candidates to be shortlisted:
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.


Provisional timetable

18.Provisional date of invitation to tender:
August 2017.
19.Provisional commencement date of the contract:
February 2018.
20.Initial period of implementation of tasks:
36 months.


Selection and award criteria

21.Selection criteria:
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors.
Specific fields of expertise related to this contract:
 Set 1: a) preparation, execution and monitoring of state annual budget; b) drafting laws and regulations compatible with the applicable EU ‘acquis’; c) designing and implementation of medium-term budgetary framework; d) sectoral strategic planning; e) capital budgeting; f) programme budgeting; g) connection of sector strategies and action plans to programme budgeting.
 Set 2: public internal financial control, including risk management, managerial accountability, internal audit, quality control and internal reporting.
 Set 3: assessment of training needs; design and delivery of trainings in the field of multiannual budgetary planning, capital budgeting, programme budgeting, public internal financial control.
 1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
 (a) the average annual turnover of the candidate must exceed 600 000 EUR;
 (b) current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium, this criterion must be fulfilled by each member.
 2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from the submission deadline:
 (a) the average annual permanent staff of the candidate working in the fields related to this contract, for the current year and the 2 previous years, must be at least 6.
 3) Technical capacity of candidate (based on items 5 and 6 of the application form):
a) the candidate has provided services under at least 2 contracts with a minimum cumulative budget of 600 000 EUR in the required fields of expertise of set 1. This must have been implemented within the 5-year period prior to the closing date of the submission of the application;
 b) the candidate has provided services under at least 2 contracts with a minimum cumulative budget of 400 000 EUR in the required fields of expertise of set 2. This must have been implemented within the 5-year period prior to the closing date of the submission of the application;
 c) the candidate has provided services under at least 2 contracts with a minimum cumulative budget of 300 000 EUR in the required fields of expertise of set 3. This must have been implemented within the 5-year period prior to the closing date of the submission of the application.
 For each contract mentioned above, the proportion carried out by the candidate must be at least 30 % of the total contract value, or the cumulative value of the proportions carried out in all contract must equal or exceed (≥) respectively 180 000 EUR, 120 000 EUR and 90 000 EUR. This needs to be specified as experience in table 6 of the application form.
Please bear in mind that 1 contract may cover 1, or more than 1 of these fields (set 1, set 2, set 3) of expertise, but all fields have to be covered by such contracts.
 Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
 An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal.
 Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator.
 With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required.
 With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
 If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are:
 (i) the highest number of contracts compliant with the requirements of criterion 21.3;
(ii) the highest cumulative value of services carried out by the candidate under contracts compliant with the requirements of criterion 21.3;
references will be counted only once if compliant with more than 1 criterion (21.3.a; 21.3.b; and 21.3.c).
Note: (i) is applied firstly and then (ii) is applied in the case where 2 or more candidates have the same number for (i).
22.Award criteria:
Best price-quality ratio.


Application

23.Deadline for receipt of applications:
11.7.2017 (14:30), Podgorica local time.
 Any application received by the contracting authority after this deadline will not be considered.
24.Application format and details to be provided:
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submitted:
Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
 • either by recorded delivery (official postal service) to:
 Mrs Katarina Živković, The Ministry of Finance, the Directorate for Finance and Contracting of the EU Assistance Funds (CFCU), Stanka Dragojevića 2, 81000 Podgorica, MONTENEGRO.
 In this case, the delivery record is proof of compliance with the time limit for receipt,
• or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
 Mrs Katarina Živković, The Ministry of Finance, the Directorate for Finance and Contracting of the EU Assistance Funds (CFCU), Stanka Dragojevića 2, 81000 Podgorica, MONTENEGRO.
 Opening hours of the contracting authority: 7:00–15:00, local time.
 In this case, the acknowledgment of receipt is proof of compliance with the time limit for receipt.
 The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
 Applications submitted by any other means will not be considered.
 By submitting an application candidates agree to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.
26.Alteration or withdrawal of applications:
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
 Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.
27.Operational language:
All written communication for this tender procedure and contract must be in English.
28.Date of publication of prior information notice:
24.9.2016.
29.Legal basis:
• Regulation (EU) No 231/2014 of the European Parliament and of the Council of 11.3.2014 establishing an Instrument for Pre-Accession Assistance (IPA II).
 • Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action.
 • Commission Implementing Regulation (EU) No 447/2014 of 2.5.2014 on the specific rules for implementing Regulation (EU) No 231/2014 of the European Parliament and of the Council establishing an Instrument for Pre-Accession Assistance (IPA II).
30.Additional information:

Any request for further clarification should be sent to the following e-mail address: cfcu@mif.gov.me

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