Contract Notice (below OJEU threshold)
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Rebecca Park
Telephone: +44 3003000300
E-mail: rebecca.park@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Paisley Museum Re-imagined: Co-Production
Reference number: RC-CPU-21-342
II.1.2) Main CPV code
92521100
II.1.3) Type of contract
Services
II.1.4) Short description
Renfrewshire Council is using a two stage procedure to procure a Digital Production company with expertise in Co-Production following the extension, renovation and refurbishment of the Grade A listed Paisley Museum.
Stage 1 is the selection stage.
Stage 2 is the award stage.
This is stage 1 of the procedure and Bidders interested in participating in the procurement exercise are invited to submit a request to participate in accordance with the information and instructions detailed in the "PMR AV Software - Co-Production ITP" document contained in the Additional Documents area. This document also gives an overview of the service requirements.
At this stage, the Council is only requiring interested bidders to submit the following:
Response to previous experience question in RTP Questionnaire
Response to co-production question in RTP Questionnaire
Complete SPD
Candidate's declaration
H&S questionnaire
The Council has included video presentations and example project briefs, however these are for information only at this time and to assist Bidders understanding of the Paisley Museum project and anticipated scope of requirements at ITT stage.
II.1.5) Estimated total value
Value excluding VAT:
55 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
37532000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Paisley, Renfrewshire
II.2.4) Description of the procurement
Renfrewshire Council is using a two stage procedure to procure a Digital Production company with expertise in Co-Production to work with with different members of the public and museum staff, in a variety of different ways, to produce six films and animations. In the final museum these co-produced films must demonstrate high levels of quality, craft and engagement. This work forms part of the Paisley Museum Re-imagined project.
Co-Production is a cornerstone of the approach Paisley Museum is taking to create the museum. As part of that we are working with members of the public from various communities from across Renfrewshire (and beyond) to ensure that their voices and stories are represented within the museum. This work includes six stories where we plan to co-produce the digital content through working with specific groups and individuals. Staff are engaging with groups to: develop the displays; select objects; research the objects and stories and to develop the text, images and digital content for the co-produced story displays
Through Co-Production we are working to:
- Make Paisley Museum an inclusive and welcoming space where local communities will see and recognise themselves in the stories and displays.
- Involve communities actively and meaningfully.
- Create sustainable relationships to ensure co-production work (in all its forms) continues after the museum is open.
Full statement of requirements is contained in the ITP document.
It is anticipated that the successful contractor will have 12 months to design, develop and procure final working games, programme will be confirmed at Stage 2 – Award stage.
The “Supporting Documents.zip” file contains some example briefs for the co-production requirements, but these documents are subject to change and will be further developed prior to Stage 2 - Award stage. They are included for information only at this stage to help Bidders understand the anticipated scope of requirements.
The Council has also included Video Presentations on the PMR project and digital exhibition design however these are for information only and are not required to be considered as part of any RTP submission.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criteria
/ Weighting: 80
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
55 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
100% Previous experience with co-production.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Candidate must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contractor will be required to provide community benefits, requirements for which will be included with the ITT
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/01/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/03/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
For the avoidance of doubt, the Public Contract Scotland Regulations do not apply to this procurement process, however the Council is opting to apply some of the regulations in order to comply with the Council's Standing Orders relating to Contracts. Where the Council is opting to use regulations from the Public Contract (Scotland) Regulations 2015, this will be expressly stated in the Contract Notice, the ITP document or ITT at Stage 2 - Award Stage.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=677901.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:677901)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=677901
VI.4) Procedures for review
VI.4.1) Review body
Refer to Section VI.4.3
Refer to Section VI.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 38 of the Procurement Reform (Scotland) Act 2014.
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
22/12/2021