Project Title: Justice Undertakings for Social Transformation (JUST) Project

Type of Activity: Provision of conference organizing services including venue and catering cost for the JUST Project Public Forum and Witness Care Conference July 19-20, 2019

Expected start date:  19 June 2019

Period of services: 2 days

The United Nations Development Programme (UNDP) invites you to send your quotation and confirm availability for the provision of conference organizing services for UNDP Jamaica JUST Project Public Forum and Witness Care Conference scheduled to hold from 19th – 20th July 2019

Details of the request is as follows;

Lecture Hall for the Public Forum on 19th July 2019 from 2:00 pm to 6:00 pm and Cocktail reception from 6:00pm-8:00pm.  Conference room on 20th July from 8:30am -5:00pm to include Catering cost.

On the 19 July 2019 from 2:00-6:00pm (Panel Discussion)

• Seating Theatre style for 170 persons
• The Lecture Hall should include: -
  • Wi-Fi Access
  • Multi-media Projector & Screen
  •  Three (3) Mics (preferably cordless)
  • Podium and PA system
  • Head Table
  • Decorations
• On the 19 July from 6:00pm-8:00pm, to provide Cocktail reception for 150 persons (to include non-alcoholic beverages)

• On 20th July 2019 The Conference room should include: -
  • Wi-Fi Access
  • Multi-media Projector & Screen
  • Mic (preferably cordless)
  • Podium and PA system
  • Registration Table
  • Flip chart stands & Paper
  • Head Table
  • Decorations

2.      On the 20 July 2019 to provide: -

• Morning Coffee Break at 10:30am for 70 persons: -
  • Assortment of Fruits
  • Coffee, Tea, Fruit Juice and Water
  • Assortment of Sandwiches
  • Assortment of Pastries
• Lunch to be provided from 1:30pm -2:30pm for 70 persons

• Afternoon Liquid Break at 3:30pm for 70 persons
• Other Rental items Associated with the Conference and the Cocktail reception (chairs, tables, Bistro tables, tablecloths, Cutlery etc.)
• Other costs to include:

-Security, Janitorial and Ancillary services and Technical support

Deadline for submission of quotations is CoB 07/06/2019 as this is very urgent

Scope of Work:

Please review the RFQ attached for the detailed Scope of Service.

Application Procedure:

Proposal should be submitted through; procurement.jamaica@undp.org as per the deadline indicated above.

Any request for clarification must be sent in writing, or by standard electronic communication to procurement.jamaica@undp.org. UNDP will provide responses by uploading them in the system.