Contract award notice
Results of the procurement procedure
Directive 2014/24/EU - Public Sector Directive
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Scottish Government
5 Atlantic Quay
Glasgow
UK
Telephone: +44 1412425962
E-mail: Kathleen.Cowan@gov.scot
NUTS: UKM
Internet address(es)
Main address: http://www.scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Postal Services National Framework (Scotland)
Reference number: SP-19-035
II.1.2) Main CPV code
64000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Ministers wish to award a Framework Agreement for the provision of Postal Services for users throughout the public sector in Scotland. The Framework Agreement will comprise of 2 Lots. This contract award notice relates specifically to Lot 1 - Single Supplier One Stop Shop (Physical, Hybrid, Scheduled/Regular Bulk Mail (Print & Post) and Digital Mail Services) -
Physical Mail Services - The collection and delivery of mail from Framework Public Bodies throughout Scotland, including the Highlands and Islands.
Off Site Hybrid Mail - Provision of an off site hybrid mail service via a web-based or cloud hosted solution allowing a fully digital process up to the point of print;
Scheduled/Regular Bulk mail - The production and delivery of planned or bulk mailings;
Digital e Communications - Provision of additional and alternative options to physical print of mail items, including but not limited to SMS (text messaging) communications, Email communications, secure web-based communications.
The Lot 2 contract award notice was published on 02/08/2021.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT: 32 000 000.00 GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - One Stop Shop - Physical, Hybrid, Scheduled Regular/Bulk, and Digital Mail Services.
II.2.2) Additional CPV code(s)
64000000
64112000
64113000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Lot 1 of this Framework Agreement is for the provision of a One Stop Shop for the following postal services - Physical, Hybrid, Scheduled Regular/Bulk, and Digital Mail Services.
Physical mail- the collection and delivery of mail from Framework Public Bodies throughout Scotland, including the Highlands and Islands. It is prepared for posting by the Framework Public Body and collected by the Contractor from Framework Public Body sites. It is sorted by the Contractor and either delivered directly to recipients by the Contractor if they operate an end to end process, or injected into the Royal Mail network ‘downstream’ for final mile delivery by Royal Mail;
Off Site Hybrid - The Contractor shall provide an off site hybrid mail service via a web-based or cloud hosted solution allowing a fully digital process up to the point of print;
Scheduled/Regular Bulk mail - The production and delivery of planned or bulk mailings including, but is not limited to health screening service letters, generic health messaging, appointment letters and reminders; council tax notices and reminders, bursary notices, prospectus packs;
Digital e Communications - The provision of additional and alternative options to physical print of mail items, including but not limited to SMS (text messaging) communications, Email communications, Secure web-based communications.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 252-638090
Section V: Award of contract
Lot No: 1
Title: Lot 1 - One Stop Shop - Physical, Hybrid, Scheduled Regular/Bulk, and Digital Mail Services.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/09/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Royal Mail Group Ltd
100 Victoria Embankment,
LONDON
EC4Y 0HQ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 24 800 000.00 GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
The hybrid, print and digital mail services of this Lot will be subcontracted.
Section VI: Complementary information
VI.3) Additional information
The agreement will be for use by the Scottish Ministers (incl Agencies),Scottish Non-Departmental Public Bodies,offices in the Scottish Administration which are not ministerial offices,cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998,the Scotland Office,the Scottish Parliamentary Corporate Body,councils constituted under section 2 of the Local Government etc (Scotland) Act 1994,bodies registered as social landlords under the Housing (Scotland) Act 2001,Scottish health boards or special health boards,Student Loans Company Limited,the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board,Scottish Futures Trust,Equality and Human Rights Commission,Business Stream Ltd,the Business Gateway National Unit at the Convention of Scottish Local Authorities,further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005,any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament,any association of or formed by one or more of the foregoing,bodies financed wholly or mainly by one or more of the foregoing,bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which,or,in the case of a group of individuals,more than half of those individuals,being appointed by one or more of the foregoing. In addition to the contracting authorities listed,the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations. Information about agencies of the Scottish Ministers,Scottish Non-Departmental Public Bodies and offices in the Scottish Administration which are not ministerial offices are listed at http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies
Overview of the governance structure of public procurement for Scotland,including the Public Procurement Group.
https://www.gov.scot/publications/public-procurement-governance/
The contractor pays all permanent staff at a rate higher than or equal to the Scottish Living Wage and will continue to pay that wage rate through the duration of this contract.
(SC Ref:665971)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
VI.5) Date of dispatch of this notice
10/09/2021