The main purpose of the spot check exercise is to assess the soundness of the internal controls, the financial records, procurement management, assets management of the Implementing Partner and to provide UNDP and the project with confirmation on the use of the project resource by the implementing partners per the agreed work-plan and to ensure that the cash transfers by the UNDP to the Implementing Partners are used effectively and efficiently.  The spot check is not considered as an audit, but rather is a view and coaching exercise to strengthen capacity of the project team especially in the areas of financial, asset, procurement and ICT management.  A report will be produced after this exercise.

On-site reviews undertaken by external consultants on behalf of UNDP is referred to as “spot checks.” Spot checks may be conducted and documented on a routine basis, or when there is a need to provide the assurance in relation to the functioning of an implementing partners’ internal controls for cash transfers. At least one spot-check related to cash transfers per Implementing Partner per year be conducted.

The spot-check will assess the soundness of the internal controls, the financial records, procurement management, assets management of the Implementing Partner. The spot check is not an audit.