https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV434323
Contract notice
Directive 2014/24/EU - Public Sector Directive
Directive 2014/24/EU
Section I: Contracting
authority
I.1) Name and addresses
Scottish National Blood Transfusion Service
The Jack Copland Centre, 52 Research Avenue, Heriot-Watt Research Park
Edinburgh
EH14 4BE
UK
Telephone: +44 1313145522
E-mail: gordon.dickson@nhs.net
NUTS: UKM
Internet address(es)
Main address: http://www.scotblood.co.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12722
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Temperature Mapping Kits
II.1.2) Main CPV code
38126300
II.1.3) Type of contract
Supplies
II.1.4) Short description
SNBTS requires to procure temperature mapping kits to allow temperature controlled environments to be mapped in line with Good Manufacturing Practice (GMP) and the Blood Safety and Quality Regulations (BSQR).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
SNBTS requires to procure temperature mapping kits to allow temperature controlled environments to be mapped in line with Good Manufacturing Practice (GMP) and the Blood Safety and Quality Regulations (BSQR).
Temperature mapping is a regulatory requirement non-specifically referred to in GMP in sections such as validation and elsewhere e.g. EudraLex, vol 4, 3.19: “Where special storage conditions are required (e.g. temperature, humidity) these should be provided, checked and monitored.”
Mappings typically require a minimum of 24 hours for a single system (incubator, fridge etc); to 2 days for cold rooms using dual refrigeration systems (evaporators and condensers). Cold rooms require a minimum of 3 days per refrigeration system. Warehouse areas require a minimum of 7 days, with mappings carried out at different frequencies to capture seasonal changes.
SNBTS can be required to complete in excess of 400 mapping events per year. This is for mainly annual mapping but also incorporates additional mapping events as required. It is estimated that a typical week will require completion of 5 maps per week, per technician (with up to 2 technicians performing mappings). It should be noted that larger areas may require the use of multiple mapping kits due to the large number of temperature probes / data loggers required to ensure complete coverage of the temperature controlled storage area.
Mapping kits and their associated software must be able to support a quick turnaround for mapping events. With respect to the hardware, equipment should facilitate easy programming and set-up prior to use, with online interrogation of data. Software should facilitate quick and easy retrieval of data which can be compiled into a single report which covers all of the probes with statistical analysis (min / max / average temperatures for each probe) without requiring manual manipulation of data to determine the overall results. The reporting software should also be able to provide a ‘Pass’ / ‘Fail’ decision based on the initial programmed details and the data captured.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
SNBTS shall be entitled, at its option, to continue the period of the Contract for three (3) twelve (12) month extension periods subject to giving not less than six (6) months’ notice to the successful Bidder, such notice to expire not later than the date upon which the Contract would otherwise have expired.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per Section 4B of the ESPD Bidders Must provide information on Economic and Financial Standing in the section of the ESPD relating to this.
4B (1.71.2) – Last 3 years turnover
Insurance Requirements:
4B (1.71.12)
Employer's (Compulsory) Liability: Five Million Pounds Sterling (GBP 5,000,000)
Public Liability: Five Million Pounds Sterling (GBP 5,000,000)
Product Liability: Five Million Pounds Sterling (GBP 5,000,000)
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As per Section 4C (question 1.74.3 - 4C.1.2) of the ESPD Bidders Must provide information on Services in the section of the ESPD relating to this.
Question Description
Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice:
(Examples from both public and/or private sector customers and clients may be provided)
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
14/01/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19976. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:674266)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
UK
Internet address(es)
URL: http://www.scotblood.co.uk/
VI.5) Date of dispatch of this notice
30/11/2021