Official name: Scottish Police Authority
Postal address: 1 Pacific Quay, 2nd Floor
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G51 1DZ
Country: United Kingdom
E-mail: neil.frame@scotland.pnn.police.uk
Telephone: +44 1786896456
Internet address(es):
Main address: http://www.spa.police.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

Body governed by public law

Public order and safety

Data Drives Digital: Provision of Software & Services

Reference number: PROC_20_0435 0436

Services

The Scottish Police Authority (known as “the Authority”) has a requirement for a Data Discovery Capability to provide a foundation for compliance to GDPR and other key legislation. The Authority is required to tender for this opportunity to appoint a suitably experienced and competent Contractor.

The Scottish Police Authority (known as “the Authority”) has a requirement for a Meta Data Management solution. The Authority is required to tender for this opportunity to appoint a suitably experienced and competent Contractor.

The Scottish Police Authority (known as “the Authority”) has a requirement for a Force Wide Analytics Data Virtualisation solution. The Authority is required to tender for this opportunity to appoint a suitably experienced and competent Contractor.

Full details of each lot contained in tender documentation.

This contract is divided into lots: yes

Forcewide Analytics

Lot No: 3

NUTS code: UKM Scotland

Main site or place of performance:

Glasgow

Since reform, Police Scotland now delivers all of the functions of a national force and ICT systems integration continues to implement and improve ICT services to support that delivery. One of these services is the collection, management and use of data to support operational policing and reporting. Police Scotland employs data analysts, scientists and statisticians in a teams across its estate tasked with using the available data to deliver analysis, dashboards and reports to Police Scotland and its external stakeholders, including the Scottish Government. Currently the data is available from a variety of sources, including a traditional data warehouse, functional reporting data sets and directly from operational systems. Access rights and software tools vary, by data source, by individual and by team.

Police Scotland intends to improve analytical capabilities to, in turn, improve operational policing and is developing an initiative to deliver:

“Rapid deployment of easy access to a single view of trusted, linked force-wide data”.

The preferred approach is to implement a virtual data warehouse and a data lake (repository of raw data) to facilitate:

1. Controlled access to all data in all sources in a single view

2. The extract of data from operational systems to the data lake

3. The application of quality controls and governance to import data from the data lake into the data warehouse.

At this stage the focus is on step 1.

We are seeking to procure the implementation of a suitable data virtualisation software solution into the Police Scotland in-house ICT environment to allow a single view of all available data to all authorised users on the following basis:

- Software licence(s) for a Data Virtualisation solution with annual support and maintenance services. Licences will be scalable but will be used by 200 users initially.

- Services to support the initial installation, configuration and integration of solution with Force Wide operational systems.

- Discretionary further services, to be quoted on a day rate basis

- Licences for different user types (example – read only, admin users etc.).

- Discretionary transition to cloud model during contract term. The solution shall be deployed, initially, on premise, but deployable, in part or in whole, on a private or public hosted cloud environment at a later date.

- Costs are expected to be provided within the commercial response for any licence transition and associated support and services for a potential move to a cloud based model within the contract term. This would not be expected as a complete re-licence exercise, more a transition.

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

Options: yes

Description of options:

SPA have immediate licence requirements which have been provided as part of the tender document. This does not limit the requirements to what is noted in the tender document and SPA may require additional licences through the life of the agreement.

The procurement is related to a project and/or programme financed by European Union funds: no

The Authority will also reserve the right to procure further licencing, Support & Maintenance and Professional services (over and above the initial purchase requirements) in relation to the proposed solution and any additional licensing for the duration of the contract. Any such additional spend will be limited to a maximum of 50% of the overall contract value.

Data Discovery

Lot No: 1

NUTS code: UKM Scotland

Main site or place of performance:

Glasgow

Data is key to all digital transformation and to driving insight within Police Scotland, so therefore is compliance of that data as well as its security and privacy. The ability to classify information i.e. give context to data and therefore evaluate its sensitivity is key to identifying and driving the necessary compliance and security activities. Across Police Scotland it is estimated that 100TB of Unstructured data exists alongside a further 60TB of Structured data. Therefore there is a need to implement and operationalize data classification policies to help understand the data security and compliance risk position of Police Scotland and allow that risk to be appropriately assessed and mitigated; for example identify and delete over retained personal data, remediate security vulnerabilities and service DSAR requests. These are just some of the Use Cases that a foundational classification capability will help address alongside further capability to address and remediate compliance and security requirements themselves.

Police Scotland are seeking a Supplier to provide:

- Software licence(s) for a Data Discovery solution with annual support and maintenance services. Licences will be scalable but will support minimum of 50 registered users, 20 concurrent users and occasional high load of 30 concurrent users.

- Services to support the initial installation, configuration and integration of solution with Force Wide operational systems.

- Discretionary further services, to be quoted on a day rate basis

- Licences for different user types (example – read only, admin users etc.).

- Discretionary optional licences for the elements marked as ‘Could’ within the requirements.

- Discretionary transition to cloud model during contract term. The solution shall be deployed, initially, on premise, but deployable, in part or in whole, on a private or public hosted cloud environment at a later date.

- Costs are expected to be provided within the commercial response for any licence transition and associated support and services for a potential move to a cloud based model within the contract term. This would not be expected as a complete re-licence exercise, more a transition.

The duration of the contract will be four (4) years with the option to extend the Contract for a further three (3) periods of up to twelve (12) months each period at the sole discretion of the Authority. Maximum Contract duration of seven (7) years.

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

Meta Data Management

Lot No: 2

NUTS code: UKM Scotland

Main site or place of performance:

Glasgow

Data is key to all digital transformation and to driving insight within Police Scotland. An intelligent metadata layer, constructed, inferred, enriched, will provide a deep insight into the service’s rapidly growing data sets as well as maximize the use and value of its data. Meta data describes other data, for example it describes when a data set was created, by whom, when it was last used in other words without Meta Data it is impossible to determine the relevancy and value of a particular data set. Across Police Scotland it is estimated that 100TB of Unstructured data exists alongside a further 60TB of Structured data, the value of which needs to be better understood and governed for it to be exploited. Given the scale of the challenge as well as the requirement to comply with complex regulations, automation and collaboration tools are imperative. Data governance, data risk and compliance, data security and data analysis are just some of the key use cases that it is expected that a Meta Data Management capability will help support within Police Scotland. Metadata will provide a means of understanding the breadth and type of information available across the service, its quality, and relevance thereby enabling self-service by providing the right data context for users. That capability should be overlaid with machine learning, augmented with human knowledge, and integrated the wider data management processes such as master data management and virtualization.

Police Scotland are seeking a Supplier to provide:

- Software licence(s) for a Meta Data Management solution with annual support and maintenance services. Licences will be scalable but will support minimum of 50 registered users, 20 concurrent users and occasional high load of 30 concurrent users.

- Services to support the initial installation, configuration and integration of solution with Force Wide operational systems.

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

Options: yes

Description of options:

SPA have immediate licence requirements which have been provided as part of the tender document. This does not limit the requirements to what is noted in the tender document and SPA may require additional licences through the life of the agreement.

The procurement is related to a project and/or programme financed by European Union funds: no

Open procedure

The procurement is covered by the Government Procurement Agreement: yes

Notice number in the OJ S: 2020/S 110-268559

Contract No: PROC_20_0435 0436

Lot No: 1

Data Discovery

A contract/lot is awarded: no

Other reasons (discontinuation of procedure)

Contract No: PROC_20_0435 0436

Lot No: 2

Meta Data Management

A contract/lot is awarded: no

Other reasons (discontinuation of procedure)

Contract No: PROC_20_0435 0436

Lot No: 3

Forcewide Analytics

A contract/lot is awarded: no

Other reasons (discontinuation of procedure)

(SC Ref:689592)

Official name: Glasgow Sherriff Court
Town: Glasgow
Country: United Kingdom
Internet address: http://www.spa.police.uk

07/04/2022