Contract Notice (below OJEU threshold)

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Contact person: Lindsay McGibbon

Telephone: +44 1412876964

E-mail: [email protected]

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

II.1.1) Title

Burrell Collection Audio Visual Software and Digital Content

Reference number: GCC005286CPU

II.1.2) Main CPV code

48100000

II.1.3) Type of contract

Supplies

II.1.4) Short description

Glasgow City Council invites tenders for the Burrell Collection Audio Visual Software and Digital Content for the Burrell Museum.

The contract is expected to run for 6 months.

This requirement is not divided into Lots as the package of works is of a similar nature and can be provided by one supplier.

This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this Contract Notice when completing the SPD in PCS-T.

II.1.5) Estimated total value

Value excluding VAT: 170 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

FINANCIAL

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-

There is a minimum financial requirement that affects trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.

Trading Performance

An overall positive outcome on pre tax profits over a 3 year period

Exceptional items can be excluded from the calculation.

the above would be expressed in the ratio Pre-Tax Profit/Turnover.

Balance Sheet strength

Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities.

Bidders who have been trading for less that the 3 years noted above must provide evidence that they are complying with the above minimum financial requirement for the period in which they have been trading.

Bidders who do not comply with the above financial requirement but are part of a Group, can provide a Parent Company Guarantee if the Parent company satisfies the financial requirements stipulated above.

Glasgow City Council also requires assurance regarding current liquidity of the bidding company. The bidder may provide a Letter of Comfort from its own back to satisfy the above financial requirement.

Glasgow City Council would also be prepared to consider other documentation that provided evidence the bidder has adequate financial resources to under the contract.

The Council reserves the right at its own discretion to seek such other information from the Bidder in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder’s economic and financial standing.

Minimum level(s) of standards required:

INSURANCES

All insurance figures are reviewable by Glasgow City Council for each project being tendered. Glasgow City Council will make the final decision on the level required for each project. There may be an option to require a lower level of insurance cover depending on the risk involved however all changes to the standard insurance requirements must be approved in advance by Financial Services (Insurance Section).

Glasgow City Council’s Insurance Requirements are:

Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION (10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION (5,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Bidder shall take out and maintain throughout the period of their services and for a further 6 years on completion of their service, Professional Indemnity insurance to the value of a minimum ONE MILLION (1,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

Policies should contain an indemnity to principal clause.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained.

If the Bidder does not have the specified insurances or not certify an undertaking to do so, this WILL result in the Bidder not being taken to the next stage in the evaluation process

Confirmation of Insurances

The Bidder is required to confirm that these levels of insurance would be in place should the Bidder be awarded this contract.

All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Please provide three examples of a similar size or value to the Burrell Collection, from either the public or private sector, where you have managed, developed, designed and delivered similar projects of a similar scale for comparable, public facing cultural institutions or visitor centres.

We are allowing examples carried out during the last FIVE years instead of three years as stipulated in the online SPDS question,

At least one example should be within the last 3 years and ideally, one example should be from the public sector.

Relevant examples should indicate project value, project duration, brief project description and client contact details.

Response to this question should not exceed 2000 words per example to be provided on A4, Arial font 11.

Where a submission exceeds the maximum number of words indicated per example, no account will be taken of the words beyond the Maximum Word Count.

For clarity, the word count will begin at the first word in the response (including any headings, titles and references to the section) and no consideration will be given to words after the limit has been exceeded.

Please Note that this count includes all headers, titles and appendices. Figures and diagrams may be used to accompany text but should be restricted to one per section and not unduly use text.

Weighting

The weighting will be out of 100% with 33.33% attributed to each example. A minimum pass mark of 60% out of 100% is required in total for this question. Any Bidder who fails to achieve the minimum score for this question will be excluded at this stage

As part of your response please provide as a minimum the following:

- name of the client, budget, programme duration & completion date

- name(s) of key sub-contractors and / or specialist sub-contractors

- A brief project description, together with the teams’ role in its delivery; defining the key roles over the service provision.

- Approach taken in delivery of the example project services.

- Demonstration of successful management and implementation of the key contractor roles, comparable with those required on this commission, and identifying how project constraints and challenges were addressed, and how project objectives and aspirations were met.

Minimum level(s) of standards required:

Please refer to the SPD Statements document uploaded to the Buyers Attachment area in PCS-T

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/04/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 13/04/2021

Local time: 12:00

Place:

UK, Glasgow

VI.4.1) Review body