1.       Project Description

The United Nations Development Programme (UNDP) in Somalia and the UN Assistance Mission in Somalia (UNSOM) jointly form the UN Integrated Electoral Support Group (IESG), which supports and advises the National Independent Electoral Commission (NIEC) to plan and prepare for universal suffrage elections by the end of 2020, including the country’s first ever voter registration. In line with the Government’s RoadMap for Inclusive Politics and the NIEC’s Strategic Plan (2017-2021), voter registration is planned to start in March 2020 and federal elections are envisaged prior to the expiry of the Parliament’s term in December 2020.

IESG provides capacity development assistance to the NIEC’s HQ and its field offices. This includes technical, logistical and budgetary support. With the Electoral Law currently in discussion in Parliament, the NIEC and IESG are preparing the technical aspects to implement the voter registration next year. In the upcoming months, NIEC and IESG, together with UNDP’s global Procurement Support Office (PSO) (Copenhagen), are to conduct the procurement process for the VR kits; which includes as part of the technical qualification an on-site testing of the prototypes in Mogadishu. In addition, the NIEC and IESG are working on an overall budget for voter registration exercise, with specific details of the required financial resources in 2019 to initiate the purchase order for the VR kits to arrive in early 2020. With IESG support, NIEC is doing a field assessment to identify potential voter registration sites in secure and populated areas in the country. Other operational support components include plans to construct NIEC Centre, procurement of equipment for the NIEC’s regular operations, etc.

The UN Integrated Electoral Support Group (IESG)/ UNDP Elections Project is assisting the NIEC with the construction of the NIEC data centre for voter registration, mainly to assist with the project’s operational support preparations for the NIEC’s voter registration in early 2020. 

2.       Scope of Works

The proposed civil works will be at the NIEC Data Centre in Mogadishu, Somalia.  The main facilities proposed for construction are the Data Centre, septic tank, toilets, open spaces, power house, retaining wall, stair case, tent basement and protection hoarding wall.  The construction works includes civil, sanitary, electrical and mechanical works as specified in the Bill of Quantities (BoQ).

Under the supervision of the UNDP Engineer, the Contractor shall:

- Perform works in conformity to quality/quantity and accuracy as stipulated in the detailed specification

- Implement the project based on a detailed Construction Work Schedule which shall be approved by the UNDP engineer;

- Institute a quality control system to ensure adequate monitoring of the works progress at all times;

- Maintain all the required licences during the contract period.

- Technical qualifications shall comply without any deviation to those specified in the Bill of Quantities without deviations.  Any alterations to be BoQ will be implemented in accordance with Article 48 (Alterations, Additions and Ommissions) of the UNDP General Conditions for Civil Works.

Section 1.  Letter of Invitation

The United Nations Development Programme (UNDP) hereby invites you to submit a Bid to this Invitation to Bid (ITB) for the above-referenced subject. 

This ITB includes the following documents:

Section 1 – This Letter of Invitation

Section 2 – Instructions to Bidders

Section 3 – Bid Data Sheet (BDS)

Section 4 – Evaluation Criteria

Section 5 – Scope of Services

Section 6 – Returnable Documents

                  Form A: Bid Submission Form

                  Form B: Bidder Information Form

                  Form C: Joint Venture/Consortium/Association Form

                  Form D: Qualification Form

                  Form E: Format of Technical Bid

                  Form F: Price Schedule

                  Form G: Bid Security

Annex I- Excel Format for Priced Bill of Quantities Annex II- Technical Drawings

If you are interested in submitting a Bid in response to this ITB, please prepare your Bid in accordance to the requirements and prcedures set out in this ITB and submit it through eTendering online system and by the deadline indicated in https://etendering.partneragencies.org.

Business Unit: SOM10

Event ID: ITB2019-08

For instructrions on how to submit a bid through E-tendering, please click the link:

http://www.undp.org/content/undp/en/home/operations/procurement/business/procurement-notices/resources/

You are kindly requested to indicate whether your company intends to submit a Proposal by clicking on “Accept Invitation” button no later than Close of Business 15th August 2019.  If that is not the case, UNDP would appreciate your indicating the reason, for our records   

If you have received this ITB through a direct invitation by UNDP, transferring this invitation to another firm requires notifying UNDP accordingly. 

Should you require any clarification, kindly communicate with the contact person identified in the attached Data Sheet as the focal point for queries on this ITB. 

UNDP looks forward to receiving your Bid and thanks you in advance for your interest in UNDP procurement opportunities.