Contract notice

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Contact person: Laura Schouten

E-mail: [email protected]

NUTS: UKM75

Internet address(es)

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

II.1.1) Title

Reference number: CT2852

II.1.2) Main CPV code

03450000

II.1.3) Type of contract

Supplies

II.1.4) Short description

The City of Edinburgh Council intends to procure Contracts for the following Lots:

Lot 1 - The Supply of Transplants, Whips, & Feathered Trees

Lot 2 - The Supply of Standard Trees & Other Trees

Lot 3 - The Supply of Ancillary Items

II.1.5) Estimated total value

Value excluding VAT: 800 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Lot No: 1

Lot No: 2

Lot No: 3

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the Specification for each Lot.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

This Section refers to Section B of Part IV of the SPD (Scotland).

Minimum level(s) of standards required:

Part IV: Selection criteria - B: Economic and financial standing – Question 4B1a - Tenderers are required to have the following minimum “general” annual turnover for the last two financial years:

For Lot 1 (Supply of Transplants, Whips, & Feathered Trees): 42,000 GBP per annum for the last two financial years;

For Lot 2 (Supply of Standard Trees & Other Trees): 126,000 GBP per annum for the last two financial years; and

For Lot 3 (Supply of Ancillary Items): 32,000 GBP per annum for the last two financial years.

Where a Tenderer does not have an annual turnover of the required value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B4 - Tenderers will be required provide the following information in response to 4B.4:

For Lot 1 (Supply of Transplants, Whips, & Feathered Trees):

Current ratio for Current Year: 1.10

Current ratio for Prior Year: 1.10

For Lot 2 (Supply of Standard Trees & Other Trees):

Current ratio for Current Year: 1.10

Current ratio for Prior Year: 1.10

For Lot 3 (Supply of Ancillary Items):

Current ratio for Current Year: 1.10

Current ratio for Prior Year: 1.10

The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B5b and 4B5c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

a. Employers (Compulsory) Liability Insurance - GBP 5m

b. Public Liability Insurance - GBP 5m

c. Product Liability - GBP 1m

d. Motor Insurance adequate to cover the risks and requirements of the Contract

Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions

The Contracts contain Community Benefits clauses.

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-028998

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/02/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/02/2022

Local time: 12:00

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.