The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request for Proposal with reference UNDP.GHA.2021.107.RFP – Firm Level Consultancy to Undertake strategic communication and ensure actions for the MSMEs.

A bidder’s conference will be held on:

Date/Time  : 24 May 2021, 10.00 am     

Place           : UNDP Zoom Meeting,

https://undp.zoom.us/webinar/register/WN_8YXw4tygTimRLCzSjPCtoA

Detailed Terms of Reference (TOR) as well as other requirements are listed in the RFP available on UNDP ATLAS e-Tendering system (https://etendering.partneragencies.org) Event ID: 0000009243

Your offer, comprising of a Technical and Financial Proposal, should be submitted in accordance with the RFP requirements, through the UNDP ATLAS e-Tendering system and by the deadline indicated in https://etendering.partneragencies.org.

NOTE!  The Technical Proposal and Financial Proposal files MUST BE COMPLETELY SEPARATE and uploaded separately in the system and clearly named as either “TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL”, as appropriate.  Each document shall include the Proposer’s name and address. 

The file with the “FINANCIAL PROPOSAL” must be encrypted with a password so that it cannot be opened nor viewed until the Technical Proposal has been found to be pass the technical evaluation stage.  Once a Technical Proposal has been found to be responsive by passing the technical evaluation stage, UNDP shall request the Proposer to submit the password to open the Financial Proposal. 

The Proposer shall assume the responsibility for not encrypting the Financial Proposal.  NOTE: DO NOT ENTER BID AMOUNT IN THE SYSTEM, INSTEAD ENTER THE NUMBER 1. Failed to meet this requirement, proposal will be rejected

In the course of preparing and submitting your Proposal, it shall remain your responsibility to ensure that it is submitted into the system by the deadline.  The system will automatically block and not accept any bid after the deadline.  In case of any discrepancies, the deadline indicated in the system shall prevail.

Kindly ensure that supporting documents required are signed and stamped and in the .pdf format, and free from any virus or corrupted files and the FINANCIAL PROPOSAL IS PASSWORD PROTECTED. Failed to meet this requirement, proposal will be rejected

                NOTE:  The file name should contain only Latin characters (No Cyrillic or other alphabets.).

                You are kindly requested to indicate whether your firm intends to submit a Proposal by clicking “Accept Invitation” but not later than 24 May 2021 If this is not the case, UNDP would appreciate indicating your reason, for our records.

                If you have not registered in the system before, you can register by logging in using:

                https://etendering.partneragencies.org

                Username:  event.guest

                Password:  why2change

                The step by step instructions for registration of bidders and quotation submission through the UNDP ATLAS e-Tendering system is available in the attached “Guide for bidders”.  Should you require any training on the UNDP ATLAS e-Tendering system or face any difficulties when registering your company or submitting your quotation, please send an email to [email protected], charles.frimpong and [email protected]

                Please note that ATLAS has following minimum requirements for password:

1.            Minimum length of 8 characters;

2.            At least one capital letter; and

3.            At least one number.

 New proposer registering for the first time, the system will not accept any password that does not meet the above requirement, and thus registration cannot be completed.

For existing vendor whose current password does not meet the abovementioned password requirements, the system will prompt you to change your password upon signing in.  Please change your password in accordance with the abovementioned password requirements to be able to login to the system.

The user guide and video are available to you in the UNDP public website in this link:  https://www.undp.org/content/undp/en/home/procurement/business/resources-for-bidders.html        

You are advised to use Internet Explorer (Version 10 or above) to avoid any incompatibility issues with the e-tendering system.

                No hard copy or email submissions will be accepted by UNDP.

 UNDP looks forward to receiving your Proposal and appreciate your interest to participate in UNDP procurement opportunities.

Please note that this procurement process is being conducted through the online tendering system of UNDP. Bidders who wish to submit an offer must be registered in the system. Visit this page for system user guides and videos in different languages: https://www.undp.org/content/undp/en/home/procurement/business/resources-for-bidders.html

If already registered, go to https://etendering.partneragencies.org and sign in using your username and password. Use "Forgotten password" link if you do not remember your password. Do not create a new profile.

If you have never registered in the system before, you can register by visiting the above link, sign in with username below, and follow the instructions in the user guide:

• Username: event.guest
• Password: why2change

If you are interested to participate in this Tender, it is strongly recommended that you log in and subscribe to the Tender using "Accept Invitation" feature so you can keep updated with Tender amendments including deadline. Note that in case of inconsistencies between information in eTendering system and other premises, information in eTendering system prevails.