Contract notice

North Lanarkshire Council

Civic Centre, Windmillhill Street

Motherwell

ML1 1AB

UK

Telephone: +44 1698403876

E-mail: [email protected]

Fax: +44 1698275125

NUTS: UKM84

Internet address(es)

Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

II.1.1) Title

Reference number: HO MS 21 066 NLC-CPT-21-104

II.1.2) Main CPV code

90714500

II.1.3) Type of contract

Services

II.1.4) Short description

There is an ongoing requirement for risk assessments and monitoring and sampling of water quality to be undertaken within the Council’s Corporate property portfolio throughout the North Lanarkshire Council geographical area. This service will include implementation of a planned monitoring regime for the relevant communal hot and cold-water systems and carrying out any remedial works required to ensure compliance with the relevant statutory requirements, including the Approved Code of Practice on Legionnaires’ disease (ACOP L8).

To comply with the regulations, the Council will appoint a qualified and competent contractor to carry out the following on our behalf:

identifying and assessing sources of risk;

preparing a programme of work to prevent or control the identified risks;

implementing, managing and monitoring precautions taken to prevent or control the identified risks; and

record keeping in line with the requirements of ACOP L8.

II.1.5) Estimated total value

Value excluding VAT: 500 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

SPD Selection Criteria, Part IV Section A: Suitability

4A.1 and 4A.1.1 Minimum level of standards required:

4A.1 - Bidders must be registered or enrolled in the relevant professional or trade register kept in its country of establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015). Bidders should confirm they are registered or enrolled on the relevant trade register and provide information relating to this, i.e. registration number, member number etc.

4A.1.1 - If the relevant documentation is available electronically please indicate.

Bidders that are unable to meet all of the minimum level(s) of standards required for questions 4A.1 and 4A.1.1 (Part IV, A Suitability of the SPD), will be assessed as a FAIL and will be excluded from the competition.

Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4A.1 and 4A.1.1.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

SPD Selection Criteria, Part IV, Section B: Economic and Financial Standing, the following questions:

4B.4, 4B.4.1, 4B.5.1b, 4B.5.2, and 4B.5.3

Minimum level(s) of standards required:

4B.4- Candidates will be required to meet the undernoted Current Ratio minimum requirements.

Bidders will be required to state the value(s) for the following financial ratio(s):

Acid Test Ratio

The acceptable range for the Acid Test Ratio is:

Minimum value required: a value of greater than or equal to 1.00 in each of the last three financial years to 2 decimal places.

The Acid Test Ratio will be calculated as follows: (Current Assets minus Inventory) divided by Current Liabilities, calculated to 2 decimal places.

4B.4.1 If the relevant documentation is available electronically, please indicate.

4B.5.1b - Bidders must confirm they already have or commit to obtain prior to the commencement of the Contract, the following levels of insurance cover:

1) Employer’s (Compulsory) Liability Insurance: 10,000,000 GBP each and every claim.

http://www.hse.gov.uk/pubns/hse40.pdf

4B.5.2 - Bidders must confirm they already have or commit to obtain prior to the commencement of the contract, the following levels of

insurance cover:

1) Public Liability Insurance: 10,000,000 GBP each and every claim.

4B.5.3 If the relevant documentation is available electronically, please indicate.

Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e.,4B.4, 4B.5.1b and 4B.5.2.

Bidders that are unable to meet all of the minimum level(s) of standards required for questions 4B.4, 4B.5.1b and 4B.5.2 (Part IV Section B, Economic and Financial Standing of the SPD), will be assessed as a FAIL and will be excluded from the competition

III.1.3) Technical and professional ability

List and brief description of selection criteria:

SPDS Selection Criteria, Part IV Section C: Technical and Professional Ability:

4C.1.2 4C.6 and 4C.10.

Owing to the character limitations in this section of the Contract Notice it is not possible to provide all of the information relating to this section (III.1.3) in the Contract Notice). Therefore the Objective and Non-Discriminatory Criteria for Questions 4C.1.2, 4C.6 and 4C.10 are set out in full in the SPD(S) and SPD(S) Minimum Requirements document, which can be accessed through the buyer attachment area within the portal.

SPD Selection Criteria, Part IV Section D: Quality Assurance Schemes and Environmental Management Standards: 4D.1, 4D.1.1, 4D.1.2, 4D.2, 4D.2.1 and 4D.2.2.

List and brief description of selection criteria:

Owing to the character limitations in this section of the Contract Notice it is not possible to provide all of the information relating to this section (III.1.3 in the Contract Notice). Therefore the Objective and Non-Discriminatory Criteria for Questions 4D.1, 4D.1.1, 4D.1.2, 4D.2, 4D.2.1, and 4D.2.2 are set out in full in the SPD(S) and the SPD(S) Minimum Requirements document, which can be accessed through the buyer attachment area within the portal.

Minimum level(s) of standards required:

4C.1.2 - please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice. 3 examples are required, at least one example should be from the last 3 years.

Question 4C.1.2 carries an overall weighting of 100% with 34% attributed to the first example and 33% attributed to examples 2 and 3. Each example provided should be in line with the value, scope, scale, and complexity of the Proposed Contract and should demonstrate that your role in the works was similar to that anticipated in the Proposed Contract. As a minimum, each example provided should detail the constraints, risks and challenges encountered and how these were managed and mitigated, including community engagement, project management, programme management, and KPI evaluations.

Bidders must achieve an overall combined minimum score requirement of 50 points.

4C.6 – Bidders will be required to confirm and provide proof that they and/or the service provider are members of the appropriate and relevant trade associations;

1.Legionella Control Association and Scottish and Northern Ireland Plumbing Employers Federation Or Water Safe Or Association of Plumbing and Heating Contractors.

Bidders may provide alternative accreditations to those listed above. Any alternative accreditation must be accompanied by documented evidence to demonstrate the alternative is equivalent to the accreditation noted above.

Bidders who do not have all of the above educational and professional qualifications will be assessed as a FAIL and will be excluded from the competition.

4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e. 4C.1.2, 4C.6 and 4C.10

4D.1 (Quality Management and Health and Safety Procedures)

Quality Management Procedures

The bidder must hold and provide proof of a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or satisfy items a-g as detailed in 4D.1.1.

Health and Safety Procedures

The bidder must hold and provide proof of a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or satisfy items a-l in 4D.1.1.

4D.1.2 - If the relevant documentation is available electronically, please indicate.

4D.2 - The Bidder must hold and provide a UKAS (or equivalent) accredited independent third-party certificate of compliance with BS EN ISO 14001 (or equivalent) or satisfy items a-g as listed in 4D.2.1.

4D.2.1- As per SPD(S)

4D.2.2- If the relevant documentation is available electronically, please indicate

Bidders may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to any of the questions in this section, i.e., 4D.1, 4D.1.1, 4D.2 and 4D.2.1.

Bidders that are unable to meet all of the minimum level(s) of standards required for any of the questions in this section, i.e. 4D.1, 4D.1.1, 4D.2 and 4D.2.1 will be assessed as a FAIL and will be excluded from the competition.

III.2.2) Contract performance conditions

The Invitation to Tender (ITT) will contain the relevant contract performance conditions and requirements

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/12/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/12/2021

Local time: 12:00

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.