National Institutional Data Management Consultant

Background

A. About UN–Habitat

The United Nations Human Settlements Programme, UN–Habitat, is the United Nations agency for human settlements development. It is mandated by the UN General Assembly to promote socially and environmentally sustainable communities, towns and cities with the goal of providing adequate shelter for all.

In October 2016, at the UN Conference on Housing and Sustainable Urban Development – Habitat III – member states signed the New Urban Agenda. This is an action-oriented document which sets global standards of achievement in sustainable urban development, rethinking the way we build, manage, and live in cities. Through drawing together cooperation with committed partners, relevant stakeholders, and urban actors, including at all levels of government as well as the private sector, UN-Habitat is applying its technical expertise, normative work and capacity development to implement the New Urban Agenda and Sustainable Development Goal 11 – to make cities inclusive, safe, resilient and sustainable.

Mandated by the UN General Assembly in 1978 to address the issues of urban growth, UN-Habitat is a knowledge institution on urban development processes and understands the aspirations of cities and their residents. For forty years, UN-Habitat has been working in human settlements throughout the world, focusing on building a brighter future for villages, towns, and cities of all sizes. Because of these four decades of extensive experience, from the highest levels of policy to a range of specific technical issues, UN-Habitat has gained unique and universally acknowledged expertise in all things urban. This has placed UN-Habitat in the best position to develop achievable solutions to the current challenges faced by our cities. UN-Habitat is capitalizing on its experience and position to work with partners to formulate urban visions of tomorrow. It strives to ensure that cities become affordable living spaces of inclusive economic growth and social development for all citizens.

By working at all levels and with all relevant stakeholders and partners, UN–Habitat contributes to linking policy development and capacity–building activities with a view to promoting cohesive and mutually reinforcing social, economic and environmental policies in national policies and programmes in human settlements which conform with international practices and covenants.

In the Philippines Country Office, key programs and projects include national urban policy support, capacity development to manage urban development and settlements, climate change, post-disaster shelter recovery, urban planning, urban poverty reduction and slum upgrading. Support to climate change programs and projects started as early as early as 2008 under the MDGF Project of the UN. Since then, the climate change program has evolved and grown into a strategic and regular technical assistance component of the Philippines Country Office.

B. About BCRUPD Project:

The Building Climate Resiliency through Urban Plans and Designs (BCRUPD) Project is a 3-year project which started in 2017 that is implemented by UN-Habitat in the Philippines with the support from the International Climate Initiative (IKI) of the German Government. The project aims to strengthen the capacities of national government agencies (NGAs) to promote and integrate climate resilience in urban adaptation planning and designs policies and regulations towards supporting local government units (LGUs) in developing their local resilience plans and actions.

The project was provided by the donor with costed extension activities for another two years (October 2020 to September 2022). Under the extension phase, additional outputs on capacity development for the Department of Human Settlements and Urban Development (DHSUD) and the Climate Change Commission (CCC) will be delivered.

This contracting service contributes to Output VI, Work Package VI.3: Institutional Development for DHSUD on sector climate agenda, and will directly delivery Activity VI3.a namely institutional assessment specific to climate change information and data sharing that support alignment of climate resiliency promotion across all bureaus of DHSUD and facilitate the agency monitoring and evaluation results sharing for the National Climate Change Action Plan and the Nationally Determined Contributions.

C. About the Integrated Urban Database

In line with DHSUD’s thrust for sustainable urban development and housing, one of the agency’s priority projects is the Integrated Urban Database containing consolidated information on bousing and urban development nationwide. This urban database will include among others, socialized housing projects and subdivisions, informal settler families (ISF) database, and beneficiary profiles. In parallel, the integrated urban database also aims to consider the resilience aspect as a critical component of this work. The project will have different phases, with Phase 1 in collaboration with the Planning Services scheduled this year will cover the preparations of the development plan for data sourcing, data aggregation and recommendations on data sharing and reporting 

Duties and Responsibilities

D. RESPONSIBILITIES AND SCOPE OF WORK

Under the general supervision and guidance of the BCRUPD National Project Coordinator, the Institutional Data Management Consultant will work directly with DHSUD in performing the following:

1. Opening learning session: conduct a learning session with the DHSUD Integrated Urban Data Project TWG on data science and data management with the goal of the TWG gaining better understanding and appreciation of data systems and solutions
2. Baselining: inventory of all available data and existing data-sharing platforms across DHSUD bureaus services, regional offices, and key shelter agencies; the Climate Change Commission (CCC) and other related agencies identified by DHSUD for climate sector reporting and urban data requirements
3. Assessment: identify gaps in data management and sharing of information related to housing, urban development, and climate resilience
4. Recommendations: propose a framework and policy for an integrated urban database that include standardized data sets on urban development and climate resiliency and a data sharing system across DHSUD bureaus services, regional offices, and key shelter agencies, CCC and related agencies identified by DHSUD; recommendations should be aligned with national and global data standards and should support the agency in national and global urban reporting
5. Closing learning session: cascade of recommended data-sharing framework and policies

To deliver the above outputs, the Consultant is expected to:

• Attend coordination meetings/briefings with DHSUD and UN-Habitat/BCRUPD
• Report directly to identified focal person in DHSUD Integrated Urban Database Project Technical Working Group, with close coordination with UNH/BCRUPD
• Develop a workplan on the conduct of opening learning session, baseline, assessment, recommendation, and closing learning session; workplan to be reviewed and approved by DHSUD
• Based on the approved workplan, conduct opening learning session with TWG
• In closed coordination with DHSUD and in consultation with DHSUD bureaus services, regional offices, and key shelter agencies, CCC and related agencies identified by DHSUD, conduct baselining and assessment activities; baseline information could include but are not limited to data on socialized housing projects, DHSUD CLUP database, PPFP database, ISF database, and beneficiary profiles; data related to New Urban Agenda, National Disaster and Risk Reduction Management Plan, National Climate Change Action Plan, Nationally Determined Contributions and other climate sector and urban reporting data requirements; see annex for full list of data needed
• Present initial results on the baselining and assessment to DHSUD for initial inputs
• Based on the inputs of DHSUD on the initial baselining and assessment results, propose a data-sharing framework and policy for an integrated urban database that includes standardized datasets on urban development and climate resiliency, and a data sharing across DHSUD bureaus, services, regional offices, and key shelter agencies; recommendations should be aligned with national and global data standards and should support the agency’s in national and global urban reporting
• Present recommendations to DHSUD through a closing learning session
• Submit final report on recommendations to DHSUD and UN-Habitat

E. EXPECTED OUTPUTS

1. Conduct of opening learning session
2. Workplan
3. Baseline and assessment results
4. Conduct of closing learning session where recommendations will be presented and discussed
5. Final report on recommendations for an integrated urban database that includes climate change information; inter-bureau data sharing and system on climate adaptation and resiliency information

F. Duration of Assignment and Travel

The consultant will be hired for 65 working days spread over 3 months.

G. Duty Station

• The Consultant shall be home-based and deliver his/her outputs remotely. He/she is expected to have his/her own workspace, computers/laptops, software, and other facilities and equipment.
• The Consultant shall report to the DHSUD head office and/or relevant DHSUD offices as needed for the conduct of opening and closing learning sessions, and meetings as needed. Face to face meetings shall be coordinated directly with the DHSUD TWG
• In light of the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work of the individual consultant shall be done within the guidelines and protocols set by the local and national government. During the quarantine period, the IC shall NOT engage in any meetings or activities OUTSIDE THEIR HOMES. Similarly, the Consultant is also expected to adhere to the quarantine guidelines and restrictions of the country which they reside.
• Coordination/meetings shall be done through phone or online communication, during which this will be STRICTLY a HOME-BASED assignment; NO TRAVEL IS REQUIRED for the Individual Contract (IC) to complete their abovementioned tasks.

H. Institutional Arrangements

The consultant will report to the BCRUPD National Project Coordinator and will work directly with the DHSUD focal point and technical team in performing his/her tasks and responsibilities.  UN-Habitat Philippines shall be entitled to intellectual property and other proprietary rights over all materials that have direct relation to the project.

Considering COVID-19 pandemic, all work of the consultant shall be done within the guidelines and protocols set by the local and national government.

I. Scope of Price Proposal and Schedule of Payment

• The Contractor should send the financial proposal based on a lump-sum amount for the delivery of the outputs identified in Section D. The total amount quoted shall include all costs components required to deliver the services identified above, including professional fees and any other applicable costs (i.e. communications) to be incurred by the Consultant in completing the assignment.

• Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the contractor must be ready to submit proof of insurance valid during contract duration.

• The contract price will be fixed output-based price. Any deviations from the output and timelines will be agreed upon between the Contractor and UNDP.

• Payments will be done upon satisfactory completion of the deliverables by target due dates. Outputs will be reviewed and certified by the Outcome Lead, I&P Team, UNDP prior to release of payments as follows:

J. Remuneration

The fee will be determined according to the qualifications, skills and relevant experience of the selected candidate. 

Competencies

K. CORE VALUES AND COMPETENCIES

CORE VALUES

Integrity - Demonstrates the values of the United Nations in daily activities and behaviors. Acts without consideration of personal gain. Resists undue political pressure in decision making. Does not abuse power or authority. Stands by decisions that are in the Organization’s interest, even if they are unpopular. Takes prompt action in cases of unprofessional or unethical behavior.

Professionalism - Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

Respect for Diversity - Works effectively with people from all backgrounds. Treats all people with dignity and respect. Treats men and women equally. Shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision-making.

Examines own biases and behaviours to avoid stereotypical responses. Does not discriminate against any individual or group.

COMPETENCIES:

Professional Competencies

Professionalism: Ability to identify issues, analyze and participate in the resolution of human settlement issues/problems. Ability to conduct data collection using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. 

Required Skills and Experience

L. Criteria for Selection of the Best Offer

            The offer will be evaluated based on a Combined Scoring method where the qualifications and technical proposal will be weighted a maximum of 70% and combined with the price offer which will be weighted a maximum of 30%.

M. Recommended Presentation of the Offer

• Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP.
• Personal CV or P11, indicating all past experiences from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
• Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan
• Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/292aN/FJEcICt8l

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submissions above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.