Framework Agreement — Procurement of Snow Canons and Snow Production Equipment, as Well as Service

Kultur- og idrettsbygg Oslo KF is, amongst other things, responsible for the management and operation of the snow production installations that provide artificial snow for the ski jumps and cross country tracks at the Holmenkollen National Arena. These are advanced snow production installations with, amongst other things, 38 lances and fan canons, 38 manholes with various functions, a pump station, weather stations, compressors, and a separate water magazine. The installations are fully automatic, which means that they can be operated via a PC. This currently happens through the software ATASS+. Efficient operation of the snow production installations is decisive for training and events in the winter season going ahead as planned. High reliability in the installations is therefore important.

We need to have a tenderer that can carry out annual services on the snow production installations, as well as supplement with snow canons, snow production equipment, and the necessary spare parts as required.

Kultur- og idrettsbygg Oslo KF (KID) is, amongst other things, responsible for the management and operation of the snow production installations that provide artificial snow for the ski jumps and cross country tracks at the Holmenkollen National Arena. These are advanced snow production installations with, amongst other things, 38 lances and fan canons, 38 manholes with various functions, a pump station, weather stations, compressors, and a separate water magazine. The installations are fully automatic, which means that they can be operated via a PC. This currently happens through the software ATASS+. The snow production installations were built for the cross country world championship in 2011 and have since then been extended several times with new production manholes and snow canons. Efficient operation of the snow production installations is decisive for training and events in the winter season going ahead as planned. High reliability in the installations is therefore important.

We need to have a tenderer that can carry out annual services on the snow production installations, as well as supplement with snow canons, snow production equipment, and the necessary spare parts as required. The annual service is normally carried out in September/October. Furthermore, there is a need for stand-by in the form of competent service personnel and available spare parts for operational problems in periods when the installations are in operation. Snow production depends on satisfactory climatic conditions, sufficiently cold and the correct wind/humidity. Most of the snow production in Holmenkollen normally occurs in December and January, but there will be a need for quick stand-by in the period from 1 November to 20 March. In recent years, snow has been produced between 20 and 30 days every winter.

Several of the snow canons that are used in Holmenkollen were new in 2010, the remainder have gradually come to the arena since then. There will eventually be a need to replace worn-out equipment, including seeing to proper disposal of equipment that will not be used anymore. The selected tenderer must be able to offer snow canons that can be used together with the other installations in Holmenkollen.

The annual service costs are estimated to be below NOK 100 000.

The largest part of the framework agreement in monetary terms will be the procurement of snow canons and snow production equipment. The procurement of snow canons and service costs will make up approx. NOK 1.5 million a year. The amount of call-offs on the contract will vary and will, amongst other things, depend on need, and budget coverage. Grants for this objective can vary from year to year, so the estimate is not binding and it can be both higher and lower.

The total value of the framework agreement is estimated to be between NOK 4 million and NOK 6 million over 4 years.

See the attached requirements specification for further details on the snow production installations and the requirements for service, equipment, stand-by, snow canons, etc.

Tax certificate:

The selected tenderer will be required to present a tax certificate and a VAT certificate. The tax certificate must not be older than 6 months old at the deadline for submitting a request for participation in the competition or tender. For building and construction contracts, the tenderer shall require an equivalent tax certificate from all sub-suppliers when contracts are signed for the assignment with a value exceeding NOK 500 000 excluding VAT.

Company registration certificate:

Requirement:

• tenderers must be a legally established company.

Documentation requirement:

• Norwegian companies: company registration certificate;

• foreign tenderers: verification that the company is registered in a trade register or company register as prescribed by the law of the country where the tenderer is established.

Requirement:

• tenderers must have sufficient economic capacity to implement the assignment/contract.

Documentation requirement:

• credit rating not older than 6 months.

The contracting authority reserves the right to obtain credit evaluations.

Requirement

• tenderers must have personnel with sufficient experience from automatic snow production installations.

Documentation requirement:

• a description of the the technical personnel that the tenderer has at disposal for fulfilment of the contract.

Requirement:

Tenderers must have good experience from similar deliveries (size and complexity).

Documentation requirement:

• example of similar deliveries, with a description of the equipment, value, and delivery date.

Minimum three persons.

The framework agreement will be valid for 4 years from when it is signed, with 6 months mutual notice.

The contractual relationship will be regulated by the attached contract formula, with the accompanying standard contract terms for Oslo Municipality (procurement of goods and the procurement of trade services).

2025.

Oslo Municipality is in the process of reorganising the Municipality's construction businesses. It has been decided that the contracts listed below shall be merged a new enterprise — ‘Oslobygg KF’:

Omsorgsbygg Oslo KF (MunicipalUndertaking for Social Service Buildings)

— The development activity in Boligbygg Oslo KF (Municipal Undertaking for Social Housing)

— Undervisningsbygg Oslo KF (Municipal Undertaking for Educational Buildings and Property)

— Kultur- og idrettsbygg Oslo KF (Municipal Undertaking for Cultural and Sports Facilities)

Upon the commencement of Oslobygg KF from and including 1 September 2020, the contract will be transferred to the new company so that the entire new company can use the contract if required.