Framework agreement for the procurement of audiovisual equipment (AV equipment)

The contracting authority needs to enter into a framework agreement for the purchase and hire of AV equipment.

The framework agreement shall cover the municipality's needs for equipment for both existing buildings and new buildings, and applies to, among other things, the purchase of meeting room equipment (sound, image, video equipment, etc.), interactive AV equipment, engineering, installation, training and service.

The contracting authority needs to enter into a framework agreement for the purchase and hire of AV equipment.

The framework agreement shall cover the municipality's needs for equipment for both existing buildings and new buildings, and applies to, among other things, the purchase of meeting room equipment (sound, image, video equipment, etc.), interactive AV equipment, engineering, installation, training and service.

The framework agreement period is 2 years from the date the contract is signed. Optionn for 1 + 1 year extension. An option is automatically exercised annually unless the contracting authority give a written notice prior to the expiry of the agreement that the option is not exercised.

The start of contract is from the date of contract signing.

The framework agreement period is 2 years from the date the contract is signed. Optionn for 1 + 1 year extension. An option is automatically exercised annually unless the contracting authority give a written notice prior to the expiry of the agreement that the option is not exercised.

The start of contract is from the date of contract signing.

Requirement 1 - Tax certificate.

Tenderers must not have considerable tax and VAT arrears, unless an approved repayment schedule is presented.

Documentation requirement 1:

Norwegian tenderers:

Tax and VAT certificate, not older than 6 months. The certificates can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration.

Foreign tenderers

A certificate issued by the competent authority in the tenderer's home country certifying that the tenderer has fulfilled his obligations regarding taxes and fees in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months old.

Requirement 2 - the tenderer's organisational and legal position:

Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.

Documentation requirement 2:

-Norwegian companies: Company registration certificate.

- Foreign companies: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Requirement - The tenderer’s economic and financial capacity:

Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers must achieve a minimum rating of ‘Credit worthy’, i.e. the tenderer must be in risk classification 5 or higher on the Experian scale.

Documentation requirement:

As documentation, the contracting authority must obtain the credit evaluation Commercial Delphi Score from Experian (the contracting authority subscribes to services from Experian).

Tenderers are expected to have familiarised themselves with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation.

When submitting the tenders, the tenderer can enclose a credit rating from a certified credit rating agency verifying that the tenderer complies with the requirement. The credit assessment must be based on the last available accounting figures.

If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can document his economic and financial capacity by presenting any other document that the contracting authority deems suitable.

Foreign tenderers

are requested to enclose a credit score from a certified credit rating agency showing that the tenderer meets the requirements. The credit rating must be based on the most recent available accounts and it must be carried out by an agency licensed to carry out credit rating activity.

Requirement - the tenderer’s technical and professional qualifications:

The tenderer must have experience from delivering on at least one agreement for the purchase, assembly / installation and support of AV equipment to a client, where the contract value was NOK 6 million or higher.

Documentation requirement:

Documentation requirement: Tenderers must attach a list of the most important relevant assignments the last 3 (three) years. The description must include a statement of the assignment value, dates and recipients (name, telephone number and e-mail address). It is the tenderer's responsibility to confirm relevance through the description. The references will only be contacted if required.

Tenderers can document experience by referring to the competence of personnel at disposal for this assignment, including experience that has been acquired while personnel performed services for another service provider.

The contract is attached to the tender documentation as appendix 3 and 4.

Any appeals are to be sent to the contracting authority via the tender management system (Norwegian: KGV) for processing by the contracting authority's procurement unit.