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Information Technology, Marketing. Media & PR Paisley Museum Re-imagined: Co-Production

Paisley Museum Re-imagined: Co-Production

Paisley Museum Re-imagined: Co-Production has been closed on 20 Jan 2022. It no longer accepts any bids. For further information, you can contact the Renfrewshire Council

Bellow, you can find more information about this project:

Location: United Kingdom

General information

Donor:

Renfrewshire Council

Industry:

Information Technology

Marketing. Media & PR

Status:

Closed

Timeline

Published:

22 Dec 2021

Deadline:

20 Jan 2022

Value:

Not available

Contacts

Name:

Rebecca Park

Phone:

+44 3003000300

Email: [email protected]

Description

https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC436488

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

Contact person: Rebecca Park

Telephone: +44 3003000300

E-mail: [email protected]

NUTS: UKM83

Internet address(es)

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Paisley Museum Re-imagined: Co-Production

Reference number: RC-CPU-21-342

II.1.2) Main CPV code

92521100

II.1.3) Type of contract

Services

II.1.4) Short description

Renfrewshire Council is using a two stage procedure to procure a Digital Production company with expertise in Co-Production following the extension, renovation and refurbishment of the Grade A listed Paisley Museum.

Stage 1 is the selection stage.

Stage 2 is the award stage.

This is stage 1 of the procedure and Bidders interested in participating in the procurement exercise are invited to submit a request to participate in accordance with the information and instructions detailed in the "PMR AV Software - Co-Production ITP" document contained in the Additional Documents area. This document also gives an overview of the service requirements.

At this stage, the Council is only requiring interested bidders to submit the following:

Response to previous experience question in RTP Questionnaire

Response to co-production question in RTP Questionnaire

Complete SPD

Candidate's declaration

H&S questionnaire

The Council has included video presentations and example project briefs, however these are for information only at this time and to assist Bidders understanding of the Paisley Museum project and anticipated scope of requirements at ITT stage.

II.1.5) Estimated total value

Value excluding VAT: 55 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

37532000

II.2.3) Place of performance

NUTS code:

UKM83

Main site or place of performance:

Paisley, Renfrewshire

II.2.4) Description of the procurement

Renfrewshire Council is using a two stage procedure to procure a Digital Production company with expertise in Co-Production to work with with different members of the public and museum staff, in a variety of different ways, to produce six films and animations. In the final museum these co-produced films must demonstrate high levels of quality, craft and engagement. This work forms part of the Paisley Museum Re-imagined project.

Co-Production is a cornerstone of the approach Paisley Museum is taking to create the museum. As part of that we are working with members of the public from various communities from across Renfrewshire (and beyond) to ensure that their voices and stories are represented within the museum. This work includes six stories where we plan to co-produce the digital content through working with specific groups and individuals. Staff are engaging with groups to: develop the displays; select objects; research the objects and stories and to develop the text, images and digital content for the co-produced story displays

Through Co-Production we are working to:

- Make Paisley Museum an inclusive and welcoming space where local communities will see and recognise themselves in the stories and displays.

- Involve communities actively and meaningfully.

- Create sustainable relationships to ensure co-production work (in all its forms) continues after the museum is open.

Full statement of requirements is contained in the ITP document.

It is anticipated that the successful contractor will have 12 months to design, develop and procure final working games, programme will be confirmed at Stage 2 – Award stage.

The “Supporting Documents.zip” file contains some example briefs for the co-production requirements, but these documents are subject to change and will be further developed prior to Stage 2 - Award stage. They are included for information only at this stage to help Bidders understand the anticipated scope of requirements.

The Council has also included Video Presentations on the PMR project and digital exhibition design however these are for information only and are not required to be considered as part of any RTP submission.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality criteria / Weighting: 80

Price / Weighting: 20

II.2.6) Estimated value

Value excluding VAT: 55 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

100% Previous experience with co-production.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Candidate must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Contractor will be required to provide community benefits, requirements for which will be included with the ITT

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 20/01/2022

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/03/2022

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

For the avoidance of doubt, the Public Contract Scotland Regulations do not apply to this procurement process, however the Council is opting to apply some of the regulations in order to comply with the Council's Standing Orders relating to Contracts. Where the Council is opting to use regulations from the Public Contract (Scotland) Regulations 2015, this will be expressly stated in the Contract Notice, the ITP document or ITT at Stage 2 - Award Stage.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=677901.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:677901)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=677901

VI.4) Procedures for review

VI.4.1) Review body

Refer to Section VI.4.3

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 38 of the Procurement Reform (Scotland) Act 2014.