Final Evaluation: Advancing PNG’s NAP  (REFERENCE: IC/PNG/006-2022)

Deliverables

The following reports and deliverables are required for the evaluation:

• Inception report
• Draft Evaluation Report
• Presentation at the validation workshop with key stakeholders, (partners and beneficiaries)
• Final Evaluation report

One week after contract signing, the evaluation team will produce an inception report clarifying the objectives, methodology and schedule of the evaluation.  The inception report must include an evaluation matrix presenting the evaluation questions, data sources, data collection, analysis tools and methods to be used. Annex 3 provides a simple matrix template.   The inception report should detail the specific timing for evaluation activities and deliverables and propose specific site visits and stakeholders to be interviewed.  Protocols for different stakeholders should be developed.  The inception report will be discussed and agreed with the UNDP Country Office before the evaluation team/national evaluator proceed with provincial visits.     

The draft evaluation report will be shared by the evaluation team to the UNDP Country Office, who will circulate the draft to stakeholders. The evaluation team will present the draft report in a validation workshop that the UNDP country office will organize. Feedback received from these sessions should be considered when preparing the final report. The evaluators will produce an ‘audit trail’ (Annex 7) indicating whether and how each comment received was addressed in revisions to the final report.  

The suggested table of contents of the evaluation report is found in Annex 2 

Evaluation Team Composition and Required Competencies

The evaluation will be undertaken by a team of 2 external evaluators, a Team Lead (international consultant) and an Associate Evaluator (national consultant). The Team Lead will oversee the entire evaluation process, ensure its successful execution and be responsible for the final product. As the Team Lead, s/he will manage the national consultant. In addition to his/her direct reporting line to the international consultant, the National Consultant will rely on the project staff and stakeholders to prepare the ground for effective and efficient implementation of the evaluation.

The evaluators cannot have participated in the project preparation, formulation and/or implementation (including the writing of the project document) and should not have a conflict of interest with the project’s related activities.

Required Competencies and Qualifications of the Team Lead

• Minimum Master’s degree in climate change adaptation, natural resource management/ environmental management/ business/ public administration other related disciplines;
• Minimum 7-10 years of relevant professional experience
• Experience working in Papua New Guinea or Asia Pacific Region
• Knowledge of UNDP and GEF/GCF monitoring and evaluation policies and guidelines 
• Strong working knowledge of the UN and more specifically the work of UNDP in support of government; 
• Sound knowledge of results-based management systems, and monitoring and evaluation methodologies; including experience in applying SMART (S Specific; M Measurable; A Achievable; R Relevant; T Time-bound) indicators;
• Demonstrated understanding of issues related to gender and climate change adaptation
• Excellent reporting and communication skills 

The Team Lead will have overall responsibility for the quality and timely submission of the draft and final evaluation report. Specifically, the Team Lead will perform the following tasks:

• Lead and manage the evaluation mission;
• Develop the inception report, detailing the evaluation scope, methodology and approach;
• Conduct the project evaluation in accordance with the proposed objective and scope of the evaluation and UNDP evaluation guidelines;
• Manage the team during the evaluation mission, and liaise with UNDP on travel and interview schedules’
• Draft and present the draft and final evaluation reports;
• Lead the presentation of draft findings in the stakeholder workshop;
• Finalize the evaluation report and submit it to UNDP.

Required qualification of the Associate Evaluator 

• Papua New Guinean with extensive experience working in the country during the last 5 years;  
• Minimum master’s degree in the Climate Change, Natural Resource Management, Environment, International Development, or relevant discipline.  
• Experience working in development space with strong Monitoring and Evaluation background;
• Experience working with UN, especially UNDP in evaluating GEF/GCF funded projects or any other assignment;
• A deep understanding of the development context in Papua New Guinea and preferably an understanding of climate change/natural resource management issues within the country context;
• Strong communication skills;
• Excellent reading and writing skills in English, and preferably also Shona.

The Associate Evaluator will, inter alia, perform the following tasks:

• Review documents;
• Participate in the design of the evaluation methodology;
• Assist in carrying out the evaluation in accordance with the proposed objectives and scope of the evaluation;
• Draft related parts of the evaluation report as agreed with the Evaluation Manager;
• Assist the Evaluation Ream Leader to finalize the draft and final evaluation report.
• Perform any task assigned to him/her by the Evaluation Team Leader

Timeframe for the Evaluation Process

The evaluation is expected to take 30 working days for each of the two consultants, over a period of six weeks starting 1 June 2022. The final draft evaluation report is due the 13th of July 2022. 

Application Process[1]

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

Recommended Presentation of Proposal:

1. Letter of Confirmation of Interest and Availability using the template[2] provided by UNDP;
2. CV and a Personal History Form (P11 form[3]);
3. Brief description of approach to work/technical proposal of why the individual considers him/herself as the most suitable for the assignment, and a proposed methodology on how they will approach and complete the assignment; (max 1 page)
4. Financial Proposal that indicates the all-inclusive fixed total contract price and all other travel related costs (such as flight ticket, per diem, etc), supported by a breakdown of costs, as per template attached to the Letter of Confirmation of Interest template. If an applicant is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the applicant must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

Criteria for Evaluation of Proposal: Only those applications which are responsive and compliant will be evaluated. Offers will be evaluated according to the Combined Scoring method – where the educational background and experience on similar assignments will be weighted at 70% and the price proposal will weigh as 30% of the total scoring. The applicant receiving the Highest Combined Score that has also accepted UNDP’s General Terms and Conditions will be awarded the contract.

[1] Engagement of evaluators should be done in line with guidelines for hiring consultants in the POPP https://popp.undp.org/SitePages/POPPRoot.aspx

[2]https://intranet.undp.org/unit/bom/pso/Support%20documents%20on%20IC%20Guidelines/Template%20for%20Confirmation%20of%20Interest%20and%20Submission%20of%20Financial%20Proposal.docx

[3] http://www.undp.org/content/dam/undp/library/corporate/Careers/P11_Personal_history_form.doc