Rwanda-Kigali: EDF — Technical assistance to enhance the Government of Rwanda's capacities in the agriculture sector for the sustainable use of land and water resources, value creation and nutrition security

Search Tenders

Government Rwanda-Kigali: EDF — Technical assistance to enhance the Government of Rwanda's capacities in the agriculture sector for the sustainable use of land and water resources, value creation and nutrition security

Receive Tenders like this by email

Rwanda-Kigali: EDF — Technical assistance to enhance the Government of Rwanda's capacities in the agriculture sector for the sustainable use of land and water resources, value creation and nutrition security

Rwanda-Kigali: EDF — Technical assistance to enhance the Government of Rwanda's capacities in the agriculture sector for the sustainable use of land and water resources, value creation and nutrition security has been closed on 17 Oct 2016. It no longer accepts any bids. For further information, you can contact the The EDF National Authorising Officer, the Ministry of Finance and Economic Planning (Minecofin)

Bellow, you can find more information about this project:

Location: Rwanda

General information

Donor:

The EDF National Authorising Officer, the Ministry of Finance and Economic Planning (Minecofin)

Industry:

Government

Status:

Closed

Timeline

Published:

13 Sep 2016

Deadline:

17 Oct 2016

Value:

Not available

Contacts

Email: [email protected]
[email protected]

Description

Service contract notice

Rwanda

1.Publication reference:

EuropeAid/137932/IH/SER/RW.

2.Procedure:

Restricted.

3.Programme title:

Technical assistance to enhance the Government of Rwanda's capacities in the agriculture sector for the sustainable use of land and water resources, value creation and nutrition security.

4.Financing:

Financing Agreement No RW/FED/2016/037-486.

5.Contracting authority:

The EDF National Authorising Officer, the Ministry of Finance and Economic Planning (Minecofin), Kigali, REPUBLIC OF RWANDA.

Contract specification

6.Nature of contract:

Fee-based.

7.Contract description:

The general objective of this contract is ‘To support the Government in implementing the agriculture sector strategy, and in particular its contribution to the national development targets by enhancing food and nutrition security, the sustainable and efficient use of land and water resources, the development of agricultural high-value chains and the strengthening of public financial management (PFM) capacities in the agriculture sector’.

8.Number and titles of lots:

1 lot only.

9.Maximum budget:

5 000 000 EUR.

10.Scope for additional services:

The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding. Any extension of the contract would be subject to satisfactory performance by the contractor.

Conditions of participation

11.Eligibility:

Participation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are established in a Member State of the European Union, ACP States or in a country or territory authorised by the ACP–EC Partnership Agreement under which the contract is financed (see also item 29 below). Participation is also open to international organisations.

12.Candidature:

All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

13.Number of applications:

No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as a leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.

14.Shortlist alliances prohibited:

Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion:

As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.

16.Subcontracting:

Subcontracting is allowed.

17.Number of candidates to be shortlisted:

On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

Provisional timetable

18.Provisional date of invitation to tender:

October 2016.

19.Provisional commencement date of the contract:

March 2017.

20.Initial period of implementation of tasks:

48 months from the entry into force of the contract.

Selection and award criteria

21.Selection criteria:

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
• the average annual turnover of the candidate must exceed the annualised maximum budget of the contract i.e., the maximum budget stated in the contract notice divided by the initial contract duration in years, where this exceeds 1 year, and
• current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium this criterion must be fulfilled by each member.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from the submission deadline:
• the candidate must have at least 15 permanent staff members for the current year and the 2 previous years (i.e. 2014, 2015 and 2016) from which at least 10 are working in the areas of specialisation of the present contract.
Please adapt the table 4 ‘Staff’ of the application form in order to reflect the number of staff for each field and for each year.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from the submission deadline.
The areas of specialisation of the present contract are the following:
i. strategic planning, investment appraisal, budgeting and monitoring of agriculture sector activities;
ii. strengthening of institutional and organisational capacities in the agriculture sector;
iii. DHIS-2 Web-based open-source information system of the agriculture sector;
iv. ICT-based agriculture extension and knowledge systems;
v. agriculture land-use planning and agriculture land-use information systems;
vi. livestock, nutrition-sensitive food and agriculture household production systems;
vii. soil and water conservation, agroforestry;
viii. irrigation;
ix. engagement of youth and women in agricultural value chain development;
x. increased smallholder access to agriculture finance.
Technical criterion for legal and natural persons:
3.1) during the reference period, the candidate has provided services under at least 3 contracts, covering at least 5 of the areas of specialisation mentioned above, each with a budget of at least 1 000 000 EUR, of which at least 750 000 EUR is implemented by the candidate itself;
3.2) during the reference period, the candidate has provided services under at least 5 contracts of at least 100 000 EUR which all together cover at least 8 of the 10 areas of specialisation.
This means that the project the candidate refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In the case of projects still ongoing only the portion satisfactorily completed during the reference period although started earlier will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been used.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are, successively:
• the highest number of areas of specialisation of the present contract, covered with service contracts above 500 000 EUR during the reference period, of which at least 250 000 EUR is implemented by the candidate itself,
• the highest number of service contracts above 500 000 EUR implemented in sub-Saharan Africa during the reference period, that correspond to at least 1 of the areas of specialisation of the present contract, and of which at least 250 000 EUR is implemented by the candidate itself.

22.Award criteria:

Best price-quality ratio.

Application

23.Deadline for receipt of applications:

17.10.2016 (16:00), local time Rwanda.
Any application received by the contracting authority after this deadline will not be considered.

24.Application format and details to be provided:

Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.

25.How applications may be submitted:

Applications must be submitted in English exclusively to the contracting authority in a sealed envelope by hand delivery (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
Ministry of Finance and Economic Planning (Minecofin), contact name: Christophe Sirikari, KN Ave 3, Kigali, RWANDA.
In this case, the acknowledgment of receipt is proof of compliance with the time limit for receipt.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
By submitting an application candidates agree to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.

26.Alteration or withdrawal of applications:

Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.

27.Operational language:

All written communication for this tender procedure and contract must be in English.

28.Date of publication of prior information notice:

18.3.2016.

29.Legal basis:

Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP–EU Council of Ministers of 20.6.2014.

30.Additional information:

Questions and clarifications on this contract notice should be sent by e-mail clearly quoting the publication reference in point 1 above to the following functional mailbox:

[email protected] and [email protected]

http://ted.europa.eu/udl?uri=TED:NOTICE:315633-2016:TEXT:EN:HTML&src=0&tabId=2

Featured tenders