Togo-Lomé: Technical assistance for the programme to support the fight against climate change in Togo

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Consumer Goods & Services Togo-Lomé: Technical assistance for the programme to support the fight against climate change in Togo — GCCA+

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Togo-Lomé: Technical assistance for the programme to support the fight against climate change in Togo — GCCA+

Togo-Lomé: Technical assistance for the programme to support the fight against climate change in Togo — GCCA+ has been closed on 10 Nov 2016. It no longer accepts any bids. For further information, you can contact the Minister for Development Planning, EDF National Authorising Officer by delegation

Bellow, you can find more information about this project:

Location: Togo

General information

Donor:

Minister for Development Planning, EDF National Authorising Officer by delegation

Industry:

Consumer Goods & Services

Status:

Closed

Timeline

Published:

09 Jun 2016

Deadline:

10 Nov 2016

Value:

Not available

Contacts

Description

Service contract notice

Togo — Lomé and the country's 5 regions

It should be noted that contract award is subject to prior conclusion of a financing agreement.

This condition does not affect the elements of the invitation to tender procedure (this would be the case, for example, if the budget allowance initially planned were different or if the schedule for implementation, its nature or conditions were changed). If this condition is not fulfilled, the contracting authority may withdraw from the contract or cancel the award procedure, without candidates or tenderers being entitled to claim any compensation.

1.Publication reference:

EuropeAid/138286/IH/SER/TG.

2.Procedure:

Restricted.

3.Programme title:

Programme to support the fight against climate change in Togo — GCCA+ (Programme d'appui à la lutte contre le changement climatique au Togo – PALCC Togo).

4.Financing:

Financing agreement DCI-ENV/2016/39289.

5.Contracting authority:

Minister for Development Planning, EDF National Authorising Officer by delegation, Lomé, TOGO.

Contract specifications

6.Nature of the contract:

Unit price.

7.Contract description:

The technical assistance team will support the Ministry of the Environment and Forest Resources (Ministère de l'environnement et des ressources forestières — MERF) and the national structures involved in the fight against climate change and the implementation of the PALCC Togo programme. It will support the project management unit by providing advice to those involved in climate change in Togo, drawing up the terms of reference for identified studies and training (drawing up the terms of reference, providing support with monitoring service assessment, contract-conclusion and implementation), setting up and implementing calls for proposals (support with drafting guidelines, the assessment procedure, formalising grant contracts and monitoring their implementation) as well as preparing and carrying out programme estimates. It will support the MERF with monitoring the implementation of projects in the field and harnessing the potential of additional climate funding. The main fields of activity will be sustainable management, rehabilitating and preserving land, forest cover as well as the wood-energy sector, or the fight against desertification. Governance and financing of the environment and climate change sectors will also be included. It will take all possible steps to provide support with strengthening the capacities of MERF executives and ensure the transfer of skills for the sustainability of activities under the PALCC Togo programme.

8.Numbers and titles of lots:

1 lot only.

9.Maximum budget:

1 300 000 EUR.

10.Scope for additional services:

The contracting authority may, at its own discretion, extend the project duration and/or contract scope subject to availability of funding up to the estimated amount of approximately 1 300 000 EUR. Any extension of the contract would be subject to satisfactory performance of the tasks by the contractor.

Conditions of participation

11.Eligibility:

Participation in the contract is open to all natural persons and legal entities (participating either individually or in a grouping — consortium — of tenderers) which are established in 1 of the European Union Member States or in a country and territory of the regions as defined in Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action applicable to the aid programme under which the contract is financed (see also point 29 below). Furthermore, participation is open to international organisations.

12.Candidature:

Any eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.
A consortium may be a permanent, legally-established grouping or a grouping constituted informally for a specific tender procedure. All members of a consortium (i.e. the leader and all other members) are jointly and severally liable vis-à-vis the contracting authority.
Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically disqualified. If said party belongs to a consortium, its disqualification will entail the disqualification of the consortium as a whole.

13.Number of applications:

Natural persons or legal entities may submit 1 application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application. Should a natural person or legal entity submit more than 1 application, all the applications involving said party will be disqualified.

14.Prohibition on alliances between shortlisted tenderers:

Tenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide). Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion:

As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations described in section 2.3.3 of the Practical Guide.

16.Subcontracting:

Subcontracting is permitted.

17.Number of candidates invited to tender:

On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

Provisional schedule for activities

18.Scheduled date for dispatch of invitations to tender:

October 2016.

19.Commencement date of the contract:

1st quarter of 2017.

20.Implementation period for the tasks:

2017–2021.

Selection and award criteria

21.Selection criteria:

The following selection criteria will be applied to candidates. Where applications are submitted by a consortium, the selection criteria will apply to the consortium as a whole, unless specifically stipulated otherwise. The selection criteria shall not apply to natural persons and single-member companies working as subcontractors.
1) Candidate's economic and financial capacity (details to be given in section 3 of the application form). If the candidate is a public body, equivalent information must be provided. The reference period taken into account will correspond to the past 3 financial years for which accounts have been closed:
criteria for legal entities and natural persons:
(a) the candidate's average annual turnover must be at least equal to the maximum budget for the contract, i.e. 1 300 000 EUR, for the past 3 financial years (2013, 2014 and 2015);
(b) the general liquidity ratio (short-term assets/short-term liabilities) for the last financial year for which accounts have been closed must be at least 1. In the case of a consortium, this criterion must be complied with by each member thereof.
2) Candidate's professional capacity (details to be given in sections 4 and 5 of the application form). The reference period will correspond to the 3 financial years prior to the submission deadline:
criteria common to natural persons and legal entities:
(a) at least 20 members of all the candidate's staff must be currently working and have been working for the past 2 financial years in fields related to this contract;
(b) at least 5 members of the candidate's staff working in 2015 in fields related to this contract (as described in point 7) must be on permanent contracts.
3) Candidate's technical capacity (details to be given in sections 5 and 6 of the application form). The reference period will correspond to the 5 financial years prior to the submission deadline:
criteria for legal entities and natural persons:
(a) the candidate must have achieved good results in the past 5 years (2011–2015) on at least 3 contracts in fields related to this contract, each with a budget of at least 500 000 EUR.
This means that the project the candidate refers to could have been started or completed at any time during the period given. However, it need not necessarily have been completed during this period, or have been carried out during the whole of said period. Candidates or tenderers may refer to either a project completed during the reference period (although started before this period) or to a part of a contract that has not yet been fully carried out. In the first scenario, the project will be considered as a whole, subject to proof of satisfactory performance (statement from the entity having awarded the contract, proof of final payment, etc.); in the case of ongoing projects, only the part which has been successfully carried out by the candidate may be used as a reference. The candidate must be able to provide documentary proof of satisfactory performance of this part (declaration from the entity which awarded the contract, proof of final payment, etc.) and the corresponding amount. If the project referred to has been implemented by a consortium, in the event that a selection criterion relating to the relevance of the experience is used, the supporting documents must clearly show the proportion completed by the candidate, as well as a description of the nature of services provided.
Previous experience involving a breach of contract and termination by a contracting authority cannot be used as a reference.
An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to carry out the contract by, for example, producing a written commitment undertaken by said entities to make such resources available. Such entities, for instance the economic operator's parent company, must observe the same eligibility rules — notably regarding nationality — and meet the same selection criteria as the economic operator. With regard to the technical and professional criteria, an economic operator may only use the capacities of other entities if they carry out the work or provide the services for which said capacities are required. With regard to the economic and financial capacity, the entities whose capacities the tenderer uses become jointly and severally liable for performance of the contract.
If more than 8 applications prove to be eligible, i.e. meet all the selection criteria, then the strengths and weaknesses of these candidates' applications will need to be re-examined to determine the 8 most suitable applications for the invitation to tender. Only the following factor will be considered in the re-examination:
• the highest number of projects under criterion 3 (technical capacity).

22.Award criterion:

Best quality/price ratio.

Application

23.Final date for receipt of applications:

11.10.2016 (12:00), local time (GMT).
Any application received after this deadline will not be considered.

24.Applications format and details to be provided:

The standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. This application form is available from the following web address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a solemn declaration, concerning the exclusion and selection criteria, using the template available at the following website:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Additional documentation (brochure, letter, etc.) enclosed with the application will not be considered.

25.How applications may be submitted:

Applications must be drawn up in French and sent solely to the contracting authority:
• either by registered post (official postal service), to the following address:

M. Yerima Esso-Wazina, ministère de la planification du développement, ordonnateur national délégué du FED, S/C cellule d'appui à l'ordonnateur national (CAON), immeuble CASEF, 4^e étage, porte 424, BP 943, Lomé, TOGO. Tel. (228) 90 04 14 58/(228) 22 35 30 97.

In this case, the delivery register will attest to compliance with the final date for receipt of tenders,
• or by bearer (including express courier services), delivered straight to the contracting authority, in return for a signed and dated acknowledgement of receipt, at the following address:

In this case, the acknowledgement of receipt will attest to compliance with the final date for receipt of tenders.
The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application and must be quoted in all subsequent correspondence with the contracting authority.
Applications submitted in any other way will not be considered.
In submitting an application, candidates accept to be kept informed of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the day it is sent, by the contracting authority, to the e-mail address given in the application.

26.Amendments to or withdrawal of tenders:

Tenderers may amend or withdraw their tender by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.
Notice of amendment or withdrawal must be drawn up and sent as per the instructions given in point 25. The word 'Modification' (amendment) or 'Retrait' (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).

27.Working language:

All correspondence concerning this invitation to tender procedure and contract must be in French.

28.Date of publication of the prior information notice:

2.8.2016.

29.Legal basis:

Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No 233/2014 of the European Parliament and of the Council of 11.3.2014, DCI-ENV — see Annex A2 to the Practical Guide.

30.Additional information:

The offices of the contracting authority are open from Monday to Friday (GMT):
mornings: 7:00–12:00;
afternoons: 14:30–17:30.

http://ted.europa.eu/udl?uri=TED:NOTICE:306966-2016:TEXT:EN:HTML&src=0&tabId=2

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