Dynamic Purchasing System for the Provision of Internal Training Services

The Contracting Authority (on behalf of itself and Kirklees Neighbourhood Housing (“KNH”) wishes to set up a Dynamic Purchasing System (DPS) for the provision of learning (which includes but is not limited to classroom learning/e-learning) which falls under the remit of our internal training provision (the services).

We anticipate 5 (five) categories to be run under this DPS:

— Category 1: Management Development,

— Category 2: Personal Skills,

— Category 3: Coaching,

— Category 4: Outplacement Support,

— Category 5: Ad-Hoc Training Requirements.

Management Development

Kirklees

This area focuses on working on the skills of existing managers and staff who are new to the role of management. Some of the courses which we anticipate (but are not strictly limited to) tendering under this category of the DPS are:

— introduction to management;

— managing performance;

— assertiveness skills;

— influencing and negotiating skills and

— project management skills.

Economic operators for this category must have either a management qualification or evidence their experience of working at this level.

This DPS will run for an initial twenty-four (24) months with the option to extend for up to three (3) additional periods of twelve (12) months.

Only those economic operators who have indicated their interest in specific categories, and who have been accepted onto the DPS for those categories, will be invited to take part in the competitions for these specific contracts.

Any additional specification information for individual specific contracts will be provided in the “Further Competition Document”.

Personal Skills

Kirklees

This area focuses on developing the skills of the general workforce in areas identified by themselves and/ or their line managers. Some of the courses which we anticipate (but are not strictly limited to) tendering under this category of the DPS are:

— business writing skills;

— how to handle difficult people and situations;

— personal resilience skills and

— customer service skills.

This DPS will run for an initial twenty-four (24) months with the option to extend for up to three (3) additional periods of twelve (12) months.

Only those economic operators who have indicated their interest in specific categories, and who have been accepted onto the DPS for those categories, will be invited to take part in the competitions for these specific contracts.

Any additional specification information for individual specific contracts will be provided in the “Further Competition” Document.

Coaching

Kirklees

This area focuses on supporting the organisation to maintain and build on its already established coaching culture. Some of the courses which we anticipate (but are not strictly limited to) tendering under this category of the DPS are:

— coaching as a leadership style and follow up CPD,

— coaching CPD for Internal Coaching Pool and

— coaching group supervision for Internal coaching pool.

Economic operators for this category must provide a range of coaching qualifications, have a coaching qualification at level 7 or above and be a member of a recognised coaching association e.g. EMCC, ICF.

This DPS will run for an initial twenty-four (24) months with the option to extend for up to three (3) additional periods of twelve (12) months.

Only those economic operators who have indicated their interest in specific categories, and who have been accepted onto the DPS for those categories, will be invited to take part in the competitions for these specific contracts.

Any additional specification information for individual specific contracts will be provided in the “Further Competition” Document.

Outplacement Support

Kirklees

This area focuses on supporting staff who are looking to move on from the organisation. Some of the courses which we anticipate (but are not strictly limited to) tendering under this category of the DPS are:

— getting the next steps right – outplacement support and

— senior management outplacement support.

This DPS will run for an initial twenty-four (24) months with the option to extend for up to three (3) additional periods of twelve (12) months.

Only those economic operators who have indicated their interest in specific categories, and who have been accepted onto the DPS for those categories, will be invited to take part in the competitions for these specific contracts.

Any additional specification information for individual specific contracts will be provided in the “Further Competition” document.

Ad Hoc Training Requirements

Kirklees

As the Contracting Authority evolves, we may need to procure training for internal staff which does not sit unambiguously under any of the Categories 1 - 4. In this instance we will issue a further competition under this category 5 which will invite all economic operators on the DPS, regardless of their category preferences, the option to take part.

This DPS may be extended for periods of twelve (12) months up to a maximum of three (3) years.

All economic operators who have indicated their interest in any of the listed categories, and who have been accepted onto the DPS for those categories, will be invited to take part in the competitions for these specific contracts.

Any additional specification information for individual specific contracts will be provided in the “Further Competition” Document.

Economic operators for Category 1 must have either a management qualification or evidence their experience of working at this level.

Economic operators for Category 3 must have a coaching qualification at Level 7 or above and be a member of a recognised coaching association e.g. EMCC, ICF

Economic and financial standing:

Economic operators do not need to demonstrate financial standing under Sections 4 and 5 of the Selection Questionnaire (SQ).

Insurance:

See Section 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Economic operators are asked to self-certify whether they already have, or can commit to obtain, the levels of insurance cover indicated below:

A. Employer's (compulsory) liability insurance 10 000 000 GBP (in relation to any one claim or series of claims);

B. Public liability insurance 5 000 000 GBP (in relation to any one claim or series of claims).

Economic and Financial Standing:

Economic operators do not need to demonstrate financial standing under Sections 4 and 5 of the SQ

Insurance:

Failure to indicate “Yes” to Question 8.1 will result in your request to participate in the DPS being rejected.

Information and formalities necessary for evaluating if requirements are met:

Relevant experience — economic operators are asked to provide examples of relevant experience in accordance with the requirements set out within Section 6 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Relevant experience:

See Section 6 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Pass — The economic operator has provided either:

A. at least one example of a previous contract that meets the minimum requirements set out in Section 6, and demonstrates to the reasonable satisfaction of the Contracting Authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the contracting authority's requirements under the DPS;

Or

B. a satisfactory reason as to why the economic operator is unable to provide any examples of previous contracts that are relevant to the Contracting Authority's requirements under the procurement, and that meets the minimum requirements set out in Section 6.3 of the SQ.

However, economic operators are asked to note that:

C. If economic operators need to use more than 1 example to demonstrate that they possess the relevant general technical expertise and professional experience, they may do so up to a maximum of 3 examples.

D. The Contracting Authority reserves the right to confirm the accuracy of any information provided in response to Section 6 of the SQ with any named customer contact(s).

E. Any replies from any named customer contact(s) which lead the Contracting Authority, acting reasonably, to doubt any significant representations made in the economic operator's responses to Section 6 may result in exclusion.

Fail — The economic operator:

A. has failed to provide any examples of any previous contracts in response to Section 6 of the SQ;

and

B. has failed to provide a satisfactory reason as to why they were unable to provide any examples;

C. the examples given in response to Section 6 of the SQ do not demonstrate to the reasonable satisfaction of the Contracting Authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the Contracting Authority's requirements under the DPS.

This DPS is anticipated to commence on 1.11.2018 for a period of two (2) years up to 31.10.2020, with a provision to extend the DPS for up to three (3) further one (1) year periods (the “DPS Period”), and therefore the time limit for receipt of requests to participate is 31.10.2023 (subject to all extensions being taken).

However, in order to be considered for the first call-off contracts placed under the DPS, the initial deadline for the receipt of requests to participate is Monday 21.1.2019 at 13:00 GMT and must include all supporting documents as required by the request to participate documents.

Economic operators will be assessed on the minimum selection and criteria information provided in response to their request to participate for a place on the DPS. The DPS will be hosted on the Contracting Authority’s electronic tendering system (www.yortender.co.uk (“YORtender”). The Contracting Authority will post all of the necessary documentation on YORtender which shall from the date of publication of this notice until the expiry of the DPS period (subject to any extensions), including full instructions on how to apply for admission on to the DPS, the SQ, and the overarching operating rules of the DPS, together with any other documents. Applications for admission onto the DPS can be submitted electronically via the internet using YORtender at any time during the DPS period. To participate in this procurement, participants must first be registered to use YORtender. For all queries regarding the technical aspects of the YORtender (for example, problems uploading/viewing documents, etc.) please contact the Proactis Support Team:

(i) to log a support request: http://proactis.kayako.com/procontractv3/Core/Default/Index

(ii) by Email: [email protected]. All queries regarding the DPS should be directed through the Messaging function within YORtender.

Any queries concerning the use of YORtender should be directed to Kirklees Procurement Service:

(i) by Telephone: 01484 221000:

(ii) by Email: [email protected]

Requests to participate will be evaluated within ten (10) days of receipt, and economic operators informed whether they have been successfully admitted to the DPS and the corresponding categories.

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The economic operator can submit a request to participate as a single legal entity. Alternatively, you can work together with other legal entities to form a group of economic operators. If you do, we ask the group of economic operators to choose a lead member who will submit the bid on behalf of the group of economic operators and you will have to identify what each of the parties is contributing to the bid.

Any values provided in this Notice or any of the other procurement documents are estimates only. The Contracting Authority cannot guarantee to economic operators any business through the DPS.

The Contracting Authority expressly reserves the right:

(i) not to award any places on the DPS as a result of the procurement process commenced by publication of this notice and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Contracting Authority be liable for any costs incurred by the economic operators.

For more information, please note that the procurement documentation can be found at: https://www.YORtender.co.uk/procontract/supplier.nsf

Economic operators who are unsuccessful at the SQ stage shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the application to join the DPS was unsuccessful. If an economic operator requires any additional information following this initial de-briefing, this should be requested from the address at Section I.1 of this notice. If an appeal regarding the decision to award a position the DPS has not been successfully resolved, then the public contracts regulations 2015 (SI2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The court may extend the time limited for starting proceedings where the court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where a contract has not been entered into, the court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and /or order the duration of the contract to be shortened. If however the contract has been concluded, the court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.