https://www.contractsfinder.service.gov.uk/Notice/cf2ef41f-37e2-4fc3-9d3d-54a0858243ba
Worcester Victorian Fayre is now in its 30th year. The Council is looking to procure a market operator ["The Supplier"], under a concessionary contract, to manage the c.180 market stalls at the event. Worcester City Council is responsible for the following: • Event Production • Coordination with the Safety Advisory Group • Entertainment during the event • Coaches and coach parking • Cleansing and refuse from visitors • Liaison with local businesses • Logistics • Relationships with all suppliers, except the stall provision • Road Closures • Hostile Vehicle Mitigation Barriers • Marketing, press and promotion of the event The Council will provide the successful Supplier with: • A briefing on the event and useful information for delivery • Introductions to key stakeholders in the city • Contact details for stallholders for the 2021 Fayre • Pricing schedule for charging the stallholders • Layout plans for previous events • Advice and support with how best to manage the stallholder arrangements at the event • Access to Event Control during the event • Access to welfare facilities including a rest room during the event The Supplier is responsible for the following: • The provision of the market stalls or chalets for the event, including the storage, transportation, installation, maintenance and dismantling of the stalls • Recruitment, selection, administration, and invoicing of stallholders • Customer service in particular stallholder relations • Ongoing management and communication with stallholders • Stewarding of stallholders at set up and breakdown each day • 24/7 emergency cover for the period of the Fayre • Waste provision for traders, including monitoring and removal throughout the event and after the end of the event each day • Providing regular updates to the Council in the planning and delivery stages of the event • Attendance at key meetings before the event The Supplier is responsible for supplying: • Contact details for the site team and details of business continuity arrangements • Risk assessments for their aspect of the event • Evidence of Public Liability insurance (PLI) • Assurance that they have reviewed and accepted the risk assessments, hygiene documentation, fire safety assessment, and PLI certificate for each trader. Please note, traders selling alcohol will require a TEN and will not be permitted to trade without this. • All paperwork, including method statements and details of installation of the stalls or chalets • A plan of the layout of the stalls at the event • A 24/7 emergency contact details (and back-up) during event opening hours • Fully trained staff and all PPE for their staff during the event The Fayre runs on the weekend which includes the first Sunday of December each year: • Thursday 1 - Sunday 4 December 2022 • Thursday 30 November to Sunday 3 December 2023 • Thursday 28 November to Sunday 1 December 2024 • Thursday 4 to Sunday 7 December 2025 • Thursday 3 to Sunday 6 Dec

Status: active

Street address: The Guildhall High Street
Locality: Worcester
Postal code: WR1 2EY
Country: England