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Eritrea-Asmara: EDF — Supply of electricity distribution materials/equipment for the Areza Maidma solar PV mini-grid project

Eritrea-Asmara: EDF — Supply of electricity distribution materials/equipment for the Areza Maidma solar PV mini-grid project has been closed on 14 Feb 2017. It no longer accepts any bids. For further information, you can contact the The Government of the State of Eritrea

Bellow, you can find more information about this project: 

General information
Donor:
The Government of the State of Eritrea
Industry:
Electronics & Electrical
Status:
Closed
Value:
Not available
Timeline
Published:
16 Dec 2016
Deadline:
14 Feb 2017
Contacts
Name:
Not available
Phone:
Not available
Email:
Not available
Description

Supply contract notice

Location — Areza-Maidma/Southern Debub region, Eritrea

1.Publication reference:
EuropeAid/137890/IH/SUP/ER.
2.Procedure:
Open.
3.Programme title:
ACP–EU energy facility 2nd call for proposals.
4.Financing:
Financing agreement, EDF/2014/344342 ‘Solar PV mini-grids for 2 rural towns and surrounding villages in Eritrea’.
5.Contracting authority:

The Government of the State of Eritrea, represented by the Ministry of Energy and Mines, Asmara, ERITREA.


Contract specifications

6.Description of the contract:
The project is a 2,7 MW solar PV mini-grid system to supply power to 2 rural towns and surrounding villages. The project has 2 main components, the energy generation system (will be tendered separately) and the distribution system. The Eritrea Electricity Corporation (EEC) will be constructing the distribution system with materials and equipment procured through this tender.
7.Number and titles of lots:
The tender is divided into 3 lots by supply, type of distribution materials, namely:
 lot 1: wooden pole and accessories, tools, insulators, and stay rods (see c4f_annexiitechspeciiitechoffer LOT1_en);
 lot 2: transformer and accessories, meters, breakers and earthing accessories (see c4f_annexiitechspeciiitechofferLOT2_en);
 lot 3: wires and cables and connectors (see c4f_annexiitechspeciiitechofferLOT3_en).


Terms of participation

8.Eligibility and rules of origin:
Participation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are established in one of the Member States of the European Union, ACP States or in a country or territory authorised by the ACP–EC Partnership Agreement under which the contract is financed (see also item 22 below). Participation is also open to international organisations. All goods supplied under this contract must originate in these countries.
9.Grounds for exclusion:
Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the ‘Practical Guide’.
10.Number of tenders:
Tenderers may submit only 1 tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
11.Tender guarantee:
Tenderers must provide a tender guarantee as stated in the table below when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
Lot 1: 14 000 EUR.
 Lot 2: 9 000 EUR.
 Lot 3: 10 000 EUR.
12.Performance guarantee:
The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visit:
No information meeting is planned.
14.Tender validity:
Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see para 8.2 of the instructions to tenderers).
15.Period of implementation of tasks:
The period of implementation of the tasks is 6 months starting from the date of contract signature until the provisional acceptance.


Selection and award criteria

16.Selection criteria:
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:
 1) Economic and financial capacity of tenderer (based on i. a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.
 The selection criteria for each tenderer are as follows:
 — will not be economically dependent on the contracting authority in the event that the contract is awarded to it, and
 — has sufficient financial stability to handle the proposed contract.
 Legal persons:
 • The average annual turnover of the tenderer must exceed the annualised maximum budget of the contract.
 The maximum annualised budget is the maximum annual budget for the contract during the implementation period. In this case, since the implementation period is 6 months, the annualised budget will be 200 % of the total contract value.
 • Current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium this criterion must be fulfilled by each member.
 Natural persons:
 • The average annual turnover of the tenderer must exceed the annualised maximum budget of the contract.
 The maximum annualised budget is the maximum annual budget for the contract during the implementation period. In this case, since the implementation period is 6 months, the annualised budget will be 200 % of the total contract value.
 • Current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium this criterion must be fulfilled by each member.
 2) Professional capacity of tenderer (based on i. a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline.
 Legal persons:
 • Number of permanent staff should be a minimum of 6 for each lot, of which at least 3 were permanent during the past year.
 • Certification: it should be certified by a relevant recognised accreditation institution: ISO 9001 or equivalent.
 • Environmental certification: should be compliant with ISO 14001.
 Natural persons:
 • Number of permanent staff should be a minimum of 6 for each lot, of which at least 3 were permanent the past year.
 • Must have a professional certificate appropriate to this contract certified by a relevant recognised accreditation institution: ISO 9001 and 14001 or equivalent.
 3) Technical capacity of tenderer (based on i. a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from the submission deadline.
 Legal persons:
 • The tenderer has successfully implemented at least 1 contract with a budget at least equivalent to the one s/he is tendering for, in the supply, delivery and unloading of electricity distribution materials/equipment, which was implemented during the last 3 years up to the submission deadline outside their home country.
 Natural persons:
 • The tenderer has successfully implemented at least 1 contract with a budget at least equivalent to the one s/he is tendering for, in the supply, delivery and unloading of electricity distribution materials/equipment, which was implemented during the last 3 years up to the submission deadline outside their home country.
 This means that the contract the tenderer refers to, could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.
 Capacity-providing entities:
 An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenders rely in majority on the capacities of other entities or when they rely on key criteria. If the tender relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.
 With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.
 With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
17.Award criteria:
Price.


Tendering

18.How to obtain the tender dossier:
The tender dossier is available from the following Internet address:

https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed. Tenderers with questions regarding this tender should send them in writing to:

Mr Tesfai Gheberehiwot, Project Manager and Director, Renewable Energy Centre, Ministry of Energy and Mines, PO Box 5285, Asmara, ERITREA. Tel. +291 1 117579. Fax +291 1 127652. E-mail: gtesfai@gmail.com

(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at:

https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.Deadline for submission of tenders:
14.2.2017 (17:00), local time.
 Any tender received by the contracting authority after this deadline will not be considered.
20.Tender opening session:
15.2.2017 (10:00), local time at the conference room of the Ministry of Energy and Mines.
21.Language of the procedure:
All written communication for this tender procedure and contract must be in English.
22.Legal basis:
Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP–EU Council of Ministers of 20.6.2014.
23.Additional information:
No additional information.
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