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Guinea-Conakry: EDF — Supply of computer equipment, office-automation equipment and vehicles for the PASA project

Guinea-Conakry: EDF — Supply of computer equipment, office-automation equipment and vehicles for the PASA project has been closed on 12 Aug 2016. It no longer accepts any bids. For further information, you can contact the Ministry of Economy and Finance, EDF National Authorising Officer

Bellow, you can find more information about this project: 

General information
Donor:
Ministry of Economy and Finance, EDF National Authorising Officer
Industry:
Machinery & Equipment
Transport & Logistics
Information Technology
Status:
Closed
Value:
Not available
Timeline
Published:
11 Aug 2016
Deadline:
12 Aug 2016
Contacts
Name:
Not available
Phone:
Not available
Email:
Not available
Description

Supplies contract notice

1.Publication reference:
EuropeAid/138338/IH/SUP/GN.
2.Procedure:
International open procedure.
3.Programme title:
Health support project (Projet d'appui à la santé — PASA).
4.Financing:
Financing agreement GN/FED/023-819.
5.Contracting authority:

Ministry of Economy and Finance, EDF National Authorising Officer, Conakry, REPUBLIC OF GUINEA.


Contract specifications

6.Contract description:
Lot 1: computer equipment (32 desktop computers, 32 laptops, 32 laser printers, 12 photocopiers, 6 video projectors, software and accessories). Said equipment is to be delivered and installed in part in Conakry and in the 6 prefectural health directorates in the N'Zérékoré Region.
Lot 2: 4 4×4 estate cars, with delivery split between Conakry and N'Zérékoré.
7.Numbers and titles of lots:
2 lots:
 lot 1: computer equipment;
 lot 2: 4×4 estate cars.


Conditions of participation

8.Eligibility and rule of origin:
Participation in the contract is open on equal terms to natural persons and legal entities (irrespective of whether they are taking part as individuals or as part of a grouping — consortium — of tenderers) established in an ACP country, an EU Member State or a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see point 22 below). Furthermore, participation is open to international organisations. All the goods supplied under this contract must originate in these countries.
 All supplies procured under this contract must originate in 1 or more of these countries.
9.Grounds for exclusion:
Tenderers must provide a signed declaration, included in the tender form for a supplies contract, confirming that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.
10.Number of tenders:
Tenderers may not submit more than 1 tender per lot. Tenders for part of the lot will not be considered. Tenderers may state in their tender whether they would grant a discount should they be awarded several lots. Tenderers may not submit a variant tender in addition to their tender for the supplies required in the invitation to tender dossier.
11.Tender guarantee:
Tenderers must provide a tender guarantee of:
 lot 1: 2 000 EUR;
 lot 2: 2 500 EUR,
 when they submit their tenders. This will be returned to unsuccessful tenderers once the invitation to tender procedure has been completed and to the successful tenderer(s) once the contract has been signed by all parties. This guarantee will be drawn on if the tenderer does not honour all the obligations stipulated in the invitation to tender.
12.Performance bond:
The successful tenderer will be required to provide a performance bond for 10 % of the contract value when the contract is signed. The tenderer will have 30 days from the date on which he receives the contract signed by the contracting authority in which to provide the bond along with the countersigned contract. If the successful tenderer does not provide the required bond within the time allowed, the contract will be rendered void and a new contract may then be drawn up and sent to the tenderer who submitted the second lowest-priced compliant tender.
13.Briefing and/or site visit:
There are no plans for a briefing.
14.Tender validity:
Tenders are to be valid for 90 days from the final date for submission of tenders. In exceptional circumstances, and before the tender validity period expires, the contracting authority may request that tenderers extend the validity of their tenders for a specific period (see point 8.2 of the instructions to tenderers).
15.Implementation period for the tasks:
The implementation period for the tasks will be 60 calendar days from contract signature until provisional acceptance.


Selection and award criteria

16.Selection criteria:
The following selection criteria will apply to tenderers. Where tenders are submitted by a consortium, these criteria will apply to the consortium as a whole, unless otherwise specified. The selection criteria will apply neither to natural persons nor single-member companies acting as subcontractors:
 1) Tenderer's economic and financial capacity (based on point 3 of the tender form for a supplies contract). Should the tenderer be a public body, equivalent information must be submitted. The reference period corresponds to the last 3 financial years for which accounts have been closed.
 Criteria for legal entities:
 the selection criteria applicable to tenderers for lot 1 are as follows:
 1. the tenderer's average annual turnover must exceed 150 000 EUR; and
 2. the ratio of short-term assets to short-term liabilities must be at least 1 for the last financial year for which accounts have been closed;
 the selection criteria applicable to tenderers for lot 2 are as follows:
1. the tenderer's average annual turnover must exceed 200 000 EUR; and
2. the ratio of short-term assets to short-term liabilities must be at least 1 for the last financial year for which accounts have been closed.
 2) Tenderer's professional capacity (based on points 4 and 5 of the tender form for a supplies contract). The reference period corresponds to the last 3 financial years for which accounts have been closed.
 Criteria for legal entities:
the selection criteria applicable to tenderers for lot 1 are as follows:
 1. at least 3 people on the tenderer's staff must be currently working in the fields related to the contract to supply computer and office-automation equipment;
2. at least 3 people on the tenderer's staff must be currently working in the field of after-sales services for computer and office-automation equipment;
 the selection criteria applicable to tenderers for lot 2 are as follows:
1. at least 3 people on the tenderer's staff must be currently working in the fields related to the contract to supply vehicles;
 2. at least 3 people on the tenderer's staff must be currently working in the field of after-sales services for vehicles.
 3) Tenderer's technical capacity (based on points 5 and 6 of the tender form for a supplies contract). The reference period corresponds to the last 3 financial years for which accounts have been closed.
 This means that the contract(s) to which the tenderer refers may have begun or been completed at any time during the period given, but need not have begun and been completed during this period, or have been carried out during the whole of said period. The tenderer may refer to projects completed in the reference period (even if the project began before that period) or ongoing projects. In the first case, the project will be considered in its entirety, subject to proof that it was carried out satisfactorily (declaration from the relevant contracting authority, final acceptance). In the case of an ongoing project, only the part satisfactorily completed in the reference period will be taken into account, subject to adequate proof being provided and details being given as to the value of the part that was satisfactorily completed.
Criteria for legal entities:
the selection criteria applicable to tenderers for lot 1 are as follows:
 1. the tenderer must have delivered supplies under at least 3 contracts with a budget of at least 150 000 EUR. These contracts must have been in the field of supplying computer and office-automation equipment and carried out during the following period: 2014–2016;
 the selection criteria applicable to tenderers for lot 2 are as follows:
1. the tenderer must have delivered supplies under at least 3 contracts with a budget of at least 200 000 EUR. These contracts must have been in the field of supplying vehicles and carried out during the following period: 2014–2016.
 Capacity providing entities
 An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. As an example, the contracting authority may consider it inappropriate if the tender relies, for the main part, on the capacities of other entities or calls on them for key criteria. If the capacities of other entities are relied upon, the tenderer must, in that case, provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing an undertaking from said entities to place those resources at its disposal. These entities, e.g. the economic operator's parent company, must observe the same eligibility rules, notably regarding nationality, as the economic operator in question. Furthermore, the information relating to this third entity/these third entities for the relevant selection criteria must be included in a separate document. Proof of their capacity must also be provided when requested by the contracting authority.
With regard to the technical and professional criteria, a tenderer may only use the capacities of other entities if they perform the tasks for which said capacities are required.
 With regard to the economic and financial criteria, the entities whose capacities the tenderer uses become jointly and severally liable for contract performance.
17.Award criterion:
Price.


Tender submission

18.Procedures for obtaining the invitation to tender dossier:

The invitation to tender dossier is available from the following web address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

It can also be obtained from the contracting authority. The standard tender form for a supplies contract must be used to draw up tenders. This form can be found in the invitation to tender dossier, and its clauses and format must be strictly adhered to.
 Questions regarding this invitation to tender must be sent in writing to

European Development Fund Management Unit, courriel@cgfedguinee.com

(quoting the publication reference given in point 1), at least 21 days before the final date for submission of tenders given in point 19. The contracting authority must reply to the questions at least 11 days before the final date for submission of tenders. Clarifications or minor amendments to the invitation to tender dossier will be published at least 11 days prior to the final date for submission of tenders on the EuropeAid site: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19.Final date for submission of tenders:
8.12.2016 (10:00), local time in Conakry.
 The contracting authority will not consider any tenders received after this deadline.
20.Tender opening session:
8.12.2016 (10:30), local time in Conakry,
 at the European Development Fund Management Unit.
21.Language for the procedure:
French must be used for all correspondence concerning this invitation to tender.
22.Legal basis:
Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States and the European Community and its Member States, signed in Cotonou on 23.6.2000, as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.
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