https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432094
Future Contract Opportunity (below OJEU threshold)
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
UK
Telephone: +44 3033333000
E-mail: fraser.davies@dumgal.gov.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.dumgal.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis
II.1.2) Main CPV code
79996100
II.1.3) Type of contract
Services
II.1.4) Short description
Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data. Deliverables from the business analysis piece will include:
-Analysis of current information architecture (including an audit of existing record keeping systems within the Council) and creation of an agreed Information Architecture Framework
- Review and refresh of DGC Information Governance Strategy
- Review of M365 capabilities and assessment of whether functionality can meet all information and records management compliance needs
- Compliance audit of the capabilities of existing case management systems
- Provide appropriate governance and controls for DGC in managing M365 (for example in the governance of SharePoint and MS Teams sites and authorised use of principal M365 apps) and a road map for implementation of information governance structures in the Council’s M365 tenancy
- Development of a clear definition of our information architecture which outlines which M365 tool to use when. Development of use cases of what different tools should be used for to support officers to do their job
- Development of architecture and structure within DGC M365, including alignment of sites and Document Library structures to the Council’s Business Classification Scheme. Carry out pilot with service(s) developing pilot sites to provide methodologies and build capacity among DGC staff to support further roll-out.
- Design and implementation of retention and disposal functionality within M365, having regard to the available licenses and the need for a simplified approach compared to legacy Council retention schedules and SCARRS
II.3) Estimated date of publication of contract notice:
30/11/2021
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=672678.
(SC Ref:672678)
VI.5) Date of dispatch of this notice
04/11/2021