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Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis

Dumfries and Galloway Council has announced on 04 Nov 2021 that is accepting bids for the following project: Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis.

The tender will take place in United Kingdom and will cover the Accounting industry.

The value of this project has not been disclosed by the donor and you can apply until Deadline date

After the deadline, Global Database will announce the contract award for Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis. In order to stay up-to-date with this tender and also to receive daily notifications about similar projects, you can subscribe to our newsletter for free.

Bellow you can find more information about the tender description and the bidding procedure.

General information
Donor:
Dumfries and Galloway Council
Industry:
Accounting
Status:
Accepting bids
Value:
Not available
Timeline
Published:
04 Nov 2021
Deadline:
Not available
Contacts
Name:
Not available
Phone:
+44 3033333000
Email:
Not available
Description
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432094

Future Contract Opportunity (below OJEU threshold)

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Telephone: +44 3033333000

E-mail: fraser.davies@dumgal.gov.uk

NUTS: UKM92

Internet address(es)

Main address: http://www.dumgal.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis

II.1.2) Main CPV code

79996100

 

II.1.3) Type of contract

Services

II.1.4) Short description

Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM92

II.2.4) Description of the procurement

Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data. Deliverables from the business analysis piece will include:

-Analysis of current information architecture (including an audit of existing record keeping systems within the Council) and creation of an agreed Information Architecture Framework

- Review and refresh of DGC Information Governance Strategy

- Review of M365 capabilities and assessment of whether functionality can meet all information and records management compliance needs

- Compliance audit of the capabilities of existing case management systems

- Provide appropriate governance and controls for DGC in managing M365 (for example in the governance of SharePoint and MS Teams sites and authorised use of principal M365 apps) and a road map for implementation of information governance structures in the Council’s M365 tenancy

- Development of a clear definition of our information architecture which outlines which M365 tool to use when. Development of use cases of what different tools should be used for to support officers to do their job

- Development of architecture and structure within DGC M365, including alignment of sites and Document Library structures to the Council’s Business Classification Scheme. Carry out pilot with service(s) developing pilot sites to provide methodologies and build capacity among DGC staff to support further roll-out.

- Design and implementation of retention and disposal functionality within M365, having regard to the available licenses and the need for a simplified approach compared to legacy Council retention schedules and SCARRS

II.3) Estimated date of publication of contract notice:

30/11/2021

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=672678.

(SC Ref:672678)

VI.5) Date of dispatch of this notice

04/11/2021


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