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Paisley Museum Re-imagined: Digital Interactives (Re-issue)

Paisley Museum Re-imagined: Digital Interactives (Re-issue) has been closed on 20 Jan 2022. It no longer accepts any bids. For further information, you can contact the Renfrewshire Council

Bellow, you can find more information about this project: 

General information
Donor:
Renfrewshire Council
Industry:
Tourism
Status:
Closed
Value:
Not available
Timeline
Published:
22 Dec 2021
Deadline:
20 Jan 2022
Contacts
Name:
Rebecca Park
Phone:
+44 3003000300
Email:
Not available
Description
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC436484

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

UK

Contact person: Rebecca Park

Telephone: +44 3003000300

E-mail: rebecca.park@renfrewshire.gov.uk

NUTS: UKM83

Internet address(es)

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Paisley Museum Re-imagined: Digital Interactives (Re-issue)

Reference number: RC-CPU-21-323/B

II.1.2) Main CPV code

92521100

 

II.1.3) Type of contract

Services

II.1.4) Short description

Renfrewshire Council is using a two stage procedure to procure a suitably qualified software contractor to undertake the production and design of digital interactives following the extension, renovation and refurbishment of the Grade A listed Paisley Museum.

Stage 1 is the selection stage.

Stage 2 is the award stage.

This is stage 1 of the procedure and Bidders interested in participating in the procurement exercise are invited to submit a request to participate in accordance with the information and instructions detailed in the "PMR AV Software - Digital Interactives ITP" document contained in the Additional Documents area. This document also gives an overview of the service requirements.

For the avoidance of doubt, this procedure is not for the procurement of AV hardware. The Council is only seeking to procure the software services at this time.

At this stage, the Council is only requiring interested bidders to submit the following:

List of previous experience - template provided in additional documents

Response to previous experience question in RTP Questionnaire

Response to accessibility and user experience question in RTP Questionnaire

Complete SPD

Candidate's declaration

The Council has included video presentations and example project briefs, however these are for information only at this time and to assist Bidders better understand the Paisley Museum project and anticipated scope of requirements at ITT stage.

II.1.5) Estimated total value

Value excluding VAT: 125 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

37532000

II.2.3) Place of performance

NUTS code:

UKM83


Main site or place of performance:

Paisley, Renfrewshire

II.2.4) Description of the procurement

Renfrewshire Council is using a two stage procedure to procure a suitably experienced and qualified Consultant to develop digital interactives for the Paisley Museum. This work forms part of the paisley Museum Re-imagined project.

Design and software development to produce final working digital games. Number 12 digital interactives in total. 7 single screen touch screens (2 requiring a mechanical interface) and 5 with 2, 3, 4 or 5 screens – these are a mix of touch screens and feedback screens. These will be running computer touch screens. The games and interactives themselves will be simple in computer games terms, see CBBC games (https://www.bbc.co.uk/cbbc/games) in terms of level of interactivity and gameplay (but not the Look and Feel). The successful contractor will need to develop all the elements required to produce robust, engaging and accessible games – this would include character, scene animations (if there are any), scene development and all on screen graphics.

The following documents are contained in the Additional Documents section as “Supporting Documents.zip” file which further detail the Council’s requirements for the successful Contractor. Candidates should take cognisance of these documents when completing their RTP and demonstrating their previous experience with services similar in scope and scale.

It is anticipated that the successful contractor will have 12 months to design, develop and procure final working games, programme will be confirmed at Stage 2 – Award stage.

The “Supporting Documents.zip” file contains some example briefs for the digital interactives, but these documents are subject to change and will be further developed prior to Stage 2 - Award stage. they are included for information only at this stage to help Bidders understand the anticipated scope of requirements.

The Council has also included Video Presentations on the PMR project and digital exhibition design however these are for information only and are not required to be considered as part of any RTP submission.

For information, the Council has included the guides to the use of the PCS portal in the Additional Documents section of the notice. These are not a definitive source of help however and Bidders may contact the PCS helpline for support as well.

The documents can also be found on the Suppliers Area of PCS and Candidate’s can follow these instructions to find them:

Go to Supplier Area under the Help section then click the link to “System User Guides and Videos”. There will be a list of helpful documents and guides for the system including the "Supplier Guide for SPD" and “Postbox – Supplier User Guide” which will assist the Tenderer with the basic operation of the system.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality criteria / Weighting: 80

Price / Weighting:  20

II.2.6) Estimated value

Value excluding VAT: 125 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

60% - Case studies demonstrating experience with projects similar in scope and scale

40% -Case study demonstrating experience with user testing and accessibility.

Responses will be scored in accordance with the criteria set out in the Invitation to Participate document.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There has been one change since the original ITP was issued in November 2021. The Council has lowered the turnover threshold from 125,000 GBP to 100,000 GBP.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Candidate must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Contractor will be required to provide community benefits, requirements for which will be included with the ITT

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 20/01/2022

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 14/02/2022

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

For the avoidance of doubt, the Public Contract Scotland Regulations do not apply to this procurement process, however the Council is opting to apply some of the regulations in order to comply with the Council's Standing Orders relating to Contracts. Where the Council is opting to use regulations from the Public Contract (Scotland) Regulations 2015, this will be expressly stated in the Contract Notice, the ITP document or ITT at Stage 2 - Award Stage.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=677827.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:677827)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=677827

VI.4) Procedures for review

VI.4.1) Review body

Refer to Section VI.4.3

Refer to Section VI.4.3

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 38 of the Procurement Reform (Scotland) Act 2014.

VI.4.4) Service from which information about the review procedure may be obtained

Court of Session

Parliament Square

Edinburgh

EH1 1RQ

UK

VI.5) Date of dispatch of this notice

22/12/2021


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