21.Selection criteria:
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
• the average annual turnover of the candidate must exceed the annualised maximum budget of the contract i.e., the maximum budget stated in the contract notice divided by the initial contract duration in years, where this exceeds 1 year, and
• current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In the case of a consortium this criterion must be fulfilled by each member.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from the submission deadline:
• the candidate must have at least 15 permanent staff members for the current year and the 2 previous years (i.e. 2014, 2015 and 2016) from which at least 10 are working in the areas of specialisation of the present contract.
Please adapt the table 4 ‘Staff’ of the application form in order to reflect the number of staff for each field and for each year.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from the submission deadline.
The areas of specialisation of the present contract are the following:
i. strategic planning, investment appraisal, budgeting and monitoring of agriculture sector activities;
ii. strengthening of institutional and organisational capacities in the agriculture sector;
iii. DHIS-2 Web-based open-source information system of the agriculture sector;
iv. ICT-based agriculture extension and knowledge systems;
v. agriculture land-use planning and agriculture land-use information systems;
vi. livestock, nutrition-sensitive food and agriculture household production systems;
vii. soil and water conservation, agroforestry;
viii. irrigation;
ix. engagement of youth and women in agricultural value chain development;
x. increased smallholder access to agriculture finance.
Technical criterion for legal and natural persons:
3.1) during the reference period, the candidate has provided services under at least 3 contracts, covering at least 5 of the areas of specialisation mentioned above, each with a budget of at least 1 000 000 EUR, of which at least 750 000 EUR is implemented by the candidate itself;
3.2) during the reference period, the candidate has provided services under at least 5 contracts of at least 100 000 EUR which all together cover at least 8 of the 10 areas of specialisation.
This means that the project the candidate refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In the case of projects still ongoing only the portion satisfactorily completed during the reference period although started earlier will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been used.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are, successively:
• the highest number of areas of specialisation of the present contract, covered with service contracts above 500 000 EUR during the reference period, of which at least 250 000 EUR is implemented by the candidate itself,
• the highest number of service contracts above 500 000 EUR implemented in sub-Saharan Africa during the reference period, that correspond to at least 1 of the areas of specialisation of the present contract, and of which at least 250 000 EUR is implemented by the candidate itself.