16.Selection criteria:
The following selection criteria will apply to tenderers. Where tenders are submitted by a consortium, these criteria will apply to the consortium as a whole, unless otherwise specified. The selection criteria will neither apply to natural persons nor single-member companies acting as subcontractors:
1) Tenderer's economic and financial capacity (based on point 3 of the tender form for a supplies contract). Should the tenderer be a public body, equivalent information must be submitted. The reference period corresponds to the past 3 financial years for which accounts have been closed.
The selection criteria for each tenderer are as follows:
criteria for legal entities:
the ratio of short-term assets to short-term liabilities must be at least 1 for the past financial year for which accounts have been closed. In the case of a consortium, each of its members must comply with this criterion;
criteria for natural persons:
the financial situation of the tenderer must not show a loss, taking into account his debts, at the beginning and the end of the financial year.
2) Tenderer's professional capacity (based on points 4 and 5 of the tender form for a supplies contract). The reference period corresponds to the past 3 financial years for which accounts have been closed:
criteria for legal entities:
(a) relevant professional certification for this contract, such as an 'economic operator card';
(b) import/export licence;
(c) at least 3 of the tenderer's staff must be currently working in fields related to this contract; and
criteria for natural persons:
(a) relevant professional certification for this contract, such as an 'economic operator card';
(b) import/export licence;
(c) currently working as a manager with 3 staff members, in fields related to this contract.
3) Tenderer's technical capacity (based on points 5 and 6 of the tender form for a supplies contract). The reference period corresponds to the past 3 financial years for which accounts have been closed:
legal entities:
over the past 3 years, the tenderer must have delivered supplies under at least 2 contracts with a budget of at least:
lot 1: 75 000 000 XOF in the field of computer and office-automation equipment; and
lot 2: 40 000 000 XOF in the field of supplying generator sets and other related equipment. Said contracts must have been carried out during the following period: 3 years prior to the tender submission date (April 2017).
This means that the contract(s) to which the tenderer refers may have begun or been completed at any time during the period given, but need not have begun and been completed during this period, or have been carried out during the whole of said period. The tenderer may refer to projects completed in the reference period (even if the project began before that period) or ongoing projects. In the first case, the project will be considered in its entirety, subject to proof that it was carried out satisfactorily (declaration from the relevant contracting authority, final acceptance). In the case of an ongoing project, only the part satisfactorily completed in the reference period will be taken into account, subject to adequate proof being provided and details being given as to the value of the part that was satisfactorily completed;
legal entities:
over the past 3 years, the tenderer must have delivered supplies under at least 2 contracts with a budget of at least:
lot 1: 75 000 000 XOF in the field of computer and office-automation equipment; and
lot 2: 40 000 000 XOF in the field of supplying generator sets and other related equipment. Said contracts must have been carried out during the following period: 3 years prior to the tender submission date (April 2017).
An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. As an example, the contracting authority may consider it inappropriate if the tender relies, for the main part, on the capacities of other entities or calls on them for key criteria. If the capacities of other entities are relied upon, the tenderer must, in that case, provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing an undertaking from those entities to place those resources at its disposal. These entities, e.g. the economic operator's parent company, must observe the same eligibility rules, notably regarding nationality, as the economic operator in question. Furthermore, the information relating to this third entity/these third entities for the relevant selection criteria must be included in a separate document. Proof of their capacity must also be provided when requested by the contracting authority.