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United Kingdom-Cardiff: Business services: law, marketing, consulting, recruitment, printing and security

United Kingdom-Cardiff: Business services: law, marketing, consulting, recruitment, printing and security has been closed on 18 Oct 2018. It no longer accepts any bids. For further information, you can contact the Welsh Government

Bellow, you can find more information about this project: 

General information
Donor:
Welsh Government
Industry:
Accounting
Status:
Closed
Value:
Not available
Timeline
Published:
24 Dec 2021
Deadline:
18 Oct 2018
Contacts
Name:
Not available
Phone:
+44 2079477501
+44 3000625264
Email:
Not available
Description

Modification notice

Modification of a contract/concession during its term

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: Welsh Government
Postal address: Corporate Procurement Services, Cathays Park
Town: Cardiff
NUTS code: UKL Wales
Postal code: CF10 3NQ
Country: United Kingdom
E-mail: CPSProcurementAdvice@gov.wales
Telephone: +44 3000625264
Internet address(es):
Main address: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Entrepreneurial Support Services for Enterprise Hubs

Reference number: C120/2017/2018
II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
Services
II.2)Description
II.2.2)Additional CPV code(s)
79900000 Miscellaneous business and business-related services
79400000 Business and management consultancy and related services
79411100 Business development consultancy services
II.2.3)Place of performance
NUTS code: UKL Wales
II.2.4)Description of the procurement at the time of conclusion of the contract:

Welsh Government is looking to engage with contractors to deliver 4 regional Enterprise Hubs

Lot 1 - North West Wales

Lot 2 - Mid Wales

Lot 3 - South West Wales inc South West Valleys

Lot 4 - South East Valleys

The 3 year contract with the option to extend for 12 months will support space, community and networks for cohorts of Entrepreneurs with wrap round services, such as (this list is not exhaustive or prescriptive): mentoring, business angels, after-work classes, hackathons, pitching events, workshops/master classes, inspirational guest speakers and innovative solutions.

The facility and infrastructure of the Enterprise Hub will be provided by the bidder for the duration of the contract and will need to be fully operational within 3 calendar months of contract award.

During the period of the contract the Welsh Ministers may pilot and develop new services to be delivered by or through the contractor at the Enterprise Hubs, if the need so requires. An additional 833,333 (excluding VAT) is incorporated into the estimated total value of the contract to cover the cost of these potential new services which could be allocated across one or more of the lots subject to funding availability and at the discretion of Welsh Ministers.

Please note that this contract is part funded by European Regional Development Fund (ERDF) and is therefore subject to the availability of those funds.

II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 48
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

ERDF

Section IV: Procedure

IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract
Notice number in the OJ S: 2018/S 234-535653

Section V: Award of contract/concession

Contract No: C120/2017/2018
Title:

Entrepreneurial Support Services for Enterprise Hubs

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
18/10/2018
V.2.2)Information about tenders
The contract/concession has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor/concessionaire
Official name: Annog Cyf / Menter Mon Cyf
Postal address: 146 Stryd Fawr
Town: Porthmadog
NUTS code: UKL Wales
Postal code: LL49 9NU
Country: United Kingdom
The contractor/concessionaire is an SME: yes
V.2.3)Name and address of the contractor/concessionaire
Official name: Business In Focus
Postal address: 15 Old Field Road, Pencoed
Town: Bridgend
NUTS code: UKL17 Bridgend and Neath Port Talbot
Postal code: CF355LJ
Country: United Kingdom
The contractor/concessionaire is an SME: yes
V.2.3)Name and address of the contractor/concessionaire
Official name: Welsh ICE
Postal address: A12, Britannia House, 3 Caerphilly Business Park
Town: Caerphilly
NUTS code: UK United Kingdom
Postal code: CF833GG
Country: United Kingdom
The contractor/concessionaire is an SME: yes
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: 4 166 666.00 GBP

Section VI: Complementary information

VI.3)Additional information:

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

The original contract is due to expire in September 2022. In order to provide a replacement service, the Welsh Ministers would need to commence procurements proceedings imminently. Welsh Government staff in the Department of Economy, Skills and Natural Resources (where the oversight for this service sits) have been largely re-deployed to manage the Welsh Ministers' response to the Covid-19 pandemic. This is in addition to any sickness in the department or employees being away from work due to any shielding obligations or family commitments. These conditions have perpetuated and although it appears that there will be no further lockdowns and business is getting back on track, Welsh Government employees have to be redeployed back to their usual work and the procurement must be planned. There is insufficient time to properly scope and re-design the service in time for a new procurement to be launched and a new contract awarded by September 2022. There is also insufficient time to allow for orderly exit and implementation periods as the new service transitions. These circumstances were completely unforseen by the Welsh Ministers and the extension is being put in place to allow capacity levels within the relevant departments to return to normal and commence a procurement.

Lot 1: North West Wales (Gwynedd, Isle of Anglesey, Conwy and Denbighshire) was awarded to Menter Môn Cyf. The value is 833,333.00 GBP

Lot 2: Mid Wales (Powys and Ceredigion)was awarded to Business in Focus Limited. The value is: 833,333.00 GBP

Lot 3: South West Wales including South West Valleys (Carmarthenshire, Neath Port Talbot and Pembrokeshire) was awarded to Business in Focus. The value is: 833,333.00 GBP

Lot 4: South East Valleys (Blaenau Gwent, Bridgend, Caerphilly, Merthyr Tydfil, Rhondda Cynon Taf, Torfaen) was awarded to Welsh Ice. The value is: 833,333.00 GBP

The estimated value of this contract over the 4 lots is between 3,333,333.00 GBP and 4,166,666.00 GBP (excluding VAT). During the period of the contract the Welsh Ministers may pilot and develop new services to be delivered by or through the contractor at the Enterprise Hubs, if the need so requires. 833,333 GBP (excluding VAT) of the 4,166,666.00 GBP (excluding VAT) is incorporated into the contract value to cover the cost of these potential new services which could be allocated across one or more of the lots subject to funding availability and at the discretion of the Welsh Ministers.

To ensure a timely response please forward a copy of any questions or enquiries to BusinessDivision@gov.wales

(WA Ref:116903)

VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.5)Date of dispatch of this notice:
21/12/2021

Section VII: Modifications to the contract/concession

VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
VII.1.2)Additional CPV code(s)
79100000 Legal services
79200000 Accounting, auditing and fiscal services
79400000 Business and management consultancy and related services
79410000 Business and management consultancy services
79411000 General management consultancy services
79411100 Business development consultancy services
79999000 Scanning and invoicing services
80000000 Education and training services
VII.1.3)Place of performance
NUTS code: UKL Wales
VII.1.4)Description of the procurement:

Welsh Government is looking to engage with contractors to deliver 4 regional Enterprise Hubs

Lot 1 - North West Wales

Lot 2 - Mid Wales

Lot 3 - South West Wales inc South West Valleys

Lot 4 - South East Valleys

The 3 year contract with the option to extend for 12 months will support space, community and networks for cohorts of Entrepreneurs with wrap round services, such as (this list is not exhaustive or prescriptive): mentoring, business angels, after-work classes, hackathons, pitching events, workshops/master classes,inspirational guest speakers and innovative solutions.

The facility and infrastructure of the Enterprise Hub will be provided by the bidder for the duration of the contract and will need to be fully operational within 3 calendar months of contract award.

Please note that this contract is part funded by European Regional Development Fund (ERDF) and is therefore subject to the availability of those funds.

VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 60
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 5 833 331.00 GBP
VII.1.7)Name and address of the contractor/concessionaire
Official name: Business in Focus
Postal address: Unit 10, Enterprise Centre, Bryn Road
Town: Bridgend
NUTS code: UK United Kingdom
Postal code: CF329BS
Country: United Kingdom
The contractor/concessionaire is an SME: yes
VII.1.7)Name and address of the contractor/concessionaire
Official name: Annog Cyf / Menter Mon Cyf
Postal address: Neuadd y Dref
Town: Llangefni
NUTS code: UKL Wales
Postal code: LL777LR
Country: United Kingdom
The contractor/concessionaire is an SME: yes
VII.1.7)Name and address of the contractor/concessionaire
Official name: Welsh ICE
Postal address: A12, Britannia House, 3 Caerphilly Business Park
Town: Caerphilly
NUTS code: UK United Kingdom
Postal code: CF833GG
Country: United Kingdom
The contractor/concessionaire is an SME: yes
VII.2)Information about modifications
VII.2.1)Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The contract for all 4 lots is being extended for a further 12 months and will now terminate in September 2023.

VII.2.2)Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Redeployment of Welsh Government staff to manage the Welsh Ministers' response to the Covid-19 pandemic. This is in addition to any sickness in the department or employees being away from work due to any shielding obligations or family commitments. These conditions have perpetuated and although it appears that there will be no further lockdowns and business is getting back on track, Welsh Government employees have to be redeployed back to their usual work and the procurement must be planned. There is insufficient time to properly scope and re-design the service in time for a new procurement to be launched and a new contract awarded by September 2022. There is also insufficient time to allow for orderly exit and implementation periods as the new service transitions. These circumstances were completely unforseen by the Welsh Ministers and the extension is being put in place to allow capacity levels within the relevant departments to return to normal and commence a procurement.

VII.2.3)Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 4 166 665.00 GBP
Total contract value after the modifications
Value excluding VAT: 5 833 331.00 GBP

http://ted.europa.eu/udl?uri=TED:NOTICE:665499-2021:TEXT:EN:HTML&src=0&tabId=2
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