Dear Sir / Madam:

The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this 535-2021-UNDP-UKR-RFP-CO - Provision of Package Services including Cleaning, Building Maintenance, and Handling of Plants/Gardening to the United Nations Premises based in Kyiv, Ukraine
  
This RFP includes the following documents and the General Terms and Conditions of Contract which is inserted in the Bid Data Sheet (BDS):
Section 1: This Letter of Invitation
Section 2: Instruction to Bidders 
Section 3: Bid Data Sheet (BDS)
Section 4: Evaluation Criteria
Section 5: Terms of Reference
Section 6: Returnable Bidding Forms 
o    Form A: Technical Proposal Submission Form
o    Form B: Bidder Information Form
o    Form C: Joint Venture/Consortium/Association Information Form
o    Form D: Qualification Form 
o    Form E: Format of Technical Proposal 
o    Form F: Financial Proposal Submission Form
o    Form G: Financial Proposal Form

If you are interested in submitting a Proposal in response to this RFP, please prepare your Proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the Deadline for Submission of Proposals set out in Bid Data Sheet. 

Proposals must be submitted on or before the deadline indicated by UNDP in the eTendering system.  

Proposals must be submitted in the online eTendering system in the following link: https://etendering.partneragencies.org using your username and password. 

If you have not registered in the system before, you can register now by logging in https://etendering.partneragencies.org and using the below username and password, and follow the registration steps as specified in the system user guide.
username: event.guest
password: why2change

In case you forgot your password, please do not create a new profile but rather use “forgotten password” function.
Please note:
1.    It is strongly recommended to create your username with two parts, your first name and last name separated by “.”, similar to the one shown above.
2.    Once registered you will receive a valid password to the registered email address which you can use for signing in and changing your password. You can participate in the bid event only if you have registered in the system.

How to find the event and tender documentation:
Once registered, bidders have to insert under the field "Event ID" the following: "UKR10 in the first box, and "535-RFP"  in the second box and click the Search button. 

Should the bidder have problems in finding the event, please consult the attached manual for bidders for other details.

You are kindly requested to indicate whether your company intends to submit a Proposal by clicking on “Accept Invitation”.  

In the course of preparing and submitting your Proposal, it shall remain your responsibility to ensure that it submitted into the system by the deadline. The system will automatically block and not accept any bid after the deadline. 
Kindly ensure that supporting documents required are signed and in the .pdf format, and free from any virus or 
corrupted files.

Do not hesitate to contact [email protected] if you find any issues using the e-tendering system or any other.

Pre-Bidding Conference will be held on 09-Jun-2021 at 15-00 pm (Kyiv time) via Skype.
Interested bidders are required to register for Pre-Bidding Conference by submitting their company name, list of attending representatives and their contact information as well as Skype ID at the following e-mail:
[email protected]
Attn: Procurement Unit
Subject: 535-2021-UNDP-UKR-RFP-CO – Pre-Bidding Conference Registration

Bidders are also strongly advised to go through additional materials on using eTendering (i.e. videos, manual including in Russian) posted here:
https://www.undp.org/content/undp/en/home/procurement/business/resources-for-bidders.html

Should you require further clarifications, kindly send your request to [email protected].  

UNDP looks forward to receiving your Bid and thank you in advance for your interest in UNDP procurement opportunities.