Dear Proposers,

The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request for Proposal (RFP) for the above-referenced subject. 

This RFP includes the following documents:

            Section 1 – This Letter of Invitation

            Section 2 – Instructions to Proposers (including Data Sheet)

Section 3 – Terms of Reference

Section 4 – Proposal Submission Form

Section 5 – Documents Establishing the Eligibility and Qualifications of the Proposer

Section 6 – Technical Proposal Form

Section 7 – Financial Proposal Form

Section 8 – Contract for Professional Services, including General Terms and Conditions

Your offer, comprising of a Technical and Financial Proposal, in separate sealed envelopes, shall reach to the following address latest by Monday January 1, 2018 at 12:30 PM Solomon Islands Standard Time in accordance with Section 2 at the following address

[UNDP-SOI-RFP-2018-001]

UNDP Joint Presence Office

Ground Floor, ANZ Haus, Prince Philip Highway,

Honiara, Solomon Islands

Tel: +677 27446

Please ensure to mention the company name and reference number on Envelop of solicitation document e.g. [Ref. # UNDP-SOI-RFP-2018-001). Please also ensure to mention the name of the RFP you are applying for. In case Courier Company, will use their own envelop then also make sure that Reference number is mentioned clearly. Proposals/bids/quotations received without reference number in the subject line will not be entertained and will be returned unopened to the sender (mentioned on Envelop). UNDP will not assume the responsibility for the misplacement or premature opening of the proposals, when the instructions noted above are not properly followed.

Application received after the above deadline will not be considered. By hand delivery at the above address is not acceptable. Therefore, all parties are requested to please ensure to submit the documents through courier.

Technical and Financial proposals can also be sent through e-mail at soi.bids@undp.org before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  

Important note for email submissions: Please put reference number assigned to this procurement notice for example UNDP-SOI-RFP-2018-001, in the subject line, along with the title of the consultancy. Proposals received without reference number in the subject line are not traceable hence are liable to be lost and hence could not be entertained. UNDP will not assume the responsibility for the loss of any such electronic bids. Further, our system will not accept emails those are more than 3.5 MB size. If required, segregate your emails to accommodate email data restrictions. For segregate emails please use sequence of emails like Email 1, Email 2 …. in the subject line, along with the reference number. For attachment purposes please only use PDF formats, financial proposal should be password protected. Password must not be provided to UNDP until the date and time of Financial Bid Opening. UNDP will make contact for obtaining the password at appropriate time. Security features (e.g., encryption, authentication, digital signatures, etc.) are strictly required.

A pre-bid conference will be held on Monday 18th December 2017 at 5:00 PM Solomon Islands Standard Time. Those interested may connect through Skype by accessing the following Skype ID: UNDPSOI (lower or upper case, doesn’t matter). Interested service providers are encouraged express their interest to participate in the skype briefing to Mr. Pisoth Ving – email: pisoth.ving@undp.org  Answers to questions/inquiries will be posted on UNDP web pages where the RFP will be advertised.

In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline.  Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.

Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements. 

If you require any clarification related to this RFP, kindly send your queries to soi.procurement@undp.org at least 5 day prior to the end date. While UNDP would Endeavor to provide response/clarification expeditiously, any delay in providing such information will not be considered a reason for extending the submission date.

UNDP looks forward to receiving your Proposal and thanks you in advance for your interest in UNDP procurement opportunities.