BACKGROUND

The WHO Western Pacific Regional office have addressed the need on the lack of generic public health related images to illustrate the work done in the Region by developing the Multimedia Library database or MML. In order to make these photos available to WHO staff, its partners and Member states, the MML database was made available via online access (http://multimedia.wpro.who.int/ ).

The Multimedia Library (MML) database is supporting and promoting the work of WHO in the Western Pacific Region by providing public health related images. MML has also been supporting the COVID-19 pandemic response through the dissemination of recently captured images that are relevant for use in information products and documents to WHO staff and stakeholders at country, regional and global level.

PURPOSE/SPECIFIC OBJECTIVE OF THE ACTIVITY

There is a rising demand for the use of photos in WPRO’s Multimedia Library and the submission of images (and some videos) has been increasing which will now require processing with effective quality controls. The photos required publishing in the MML system for retrieval and dissemination. Keywords indexing is required to enable the photos to become more accessible, discoverable and searchable to the MML users. Almost 17,000 photos are currently published and available on the MML.

A professional librarian with indexing expertise and skills is needed to assist in the indexing, tagging and quality control of subjects/keywords in line with the current specifications of the MML’s search functionality. This APW will support the indexing and metadata entry of keywords/subject criteria required for uploading and inclusion of around 2000 to 2500 photographs in the Multimedia Library database (MML). The APW work shall be done offsite.

DESCRIPTION OF ACTIVITIES TO BE CARRIED OUT

3.1. To assign relevant and related keywords and tags for each photo in the WPRO Multimedia Library by analysing and tagging keywords for subject photos, using the controlled vocabulary Medical Subject Headings (MeSH), developed keywords set and free text indexing, directly into WPRO Multimedia Library system.

3.2. To enter metadata entries for each photo, including, but not limited to, country, city, location, credit and copyright.

3.3. To input captions from submitted documents and check for proof reading including spelling, simple grammar mistakes and double check in information provided by the WPRO MML focal person.

3.4 To revise and review keywords assigned by photo as requested and deemed necessary upon evaluation by the WPRO Library focal person.

METHODS TO CARRY OUT THE ACTIVITY

This is a homebased or offsite work. The WPRO MML focal person will provide and monitor the work and the uploading of indexed photos to the MML database. A tutorial and a briefing will be provided on system usage before the start date of the project.

QUALIFICATIONS & EXPERIENCE

EDUCATION

A first university degree in library and information science

EXPERIENCE

At least 5 years of experience in library work and database management

TECHNICAL SKILLS & KNOWLEDGE

• • Indexing and cataloguing skills
• • Relevant knowledge in using indexing tools, such as the controlled vocabulary Medical Subject Headings (MeSH- https://www.ncbi.nlm.nih.gov/mesh/)
• • Experience in using and managing digital systems and related applications

LANGUAGES

Fluency in writing and speaking English

COMPETENCIES

• • Producing results
• • Communicating in a credible and effective way
• • Completion of task in a given timeframe

ADDITIONAL INFORMATION

Duration of contract: 20 September – 31 December 2021

APPLICATIONS

Qualified and interested specialists should submit their CV {for individual contractors} and Expression of Interest {cover letter} to the Supply Officer through WP RO UNGM at < [email protected] > by 27 August 2021. 

The cover letter should outline how their experience and qualifications make them a suitable candidate for this position and should include their proposed daily consultancy fee and availability.

Please use Tender Notice No. 138775 as subject to all submission. Only successful candidates will be contacted.