Amendment 1: The purpose of Amendment 1 to this Combined Synopsis/Solicitation is to attach the Question received and Answers.

COMBINED SYNOPSIS/SOLICITATION 

NMFS CHEMICAL MANAGEMENT SYSTEM 

(Similar services were provided under 1333MF-20-P-NFFK-0108, MSDSONLINE INC., $44,995.00 You may be able to find other publicly-available information on FPDS.)

 (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) The solicitation number for this procurement is 1333LF21QNFFK0020-1 and is hereby issued as a request for quotation (RFQ).

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04 dated January 19, 2021.

(IV) This solicitation is being issued as Unrestricted (not a small business set-aside). The associated NAICS code is 541513.  The small business size standard is $30M.

(V) This combined solicitation/synopsis is for the purchase of the following commercial item(s):

CLIN 0001 BASE PERIOD OF PERFORMANCE FIRST TIME IMPLEMENTATION / SET UP FEE / TRAINING AS STATED IN THE STATEMENT OF WORK 

QUANTITY:  1 EA

CLIN 0002 BASE PERIOD OF PERFORMANCE ANNUAL SERVICE FEE FOR CHEMICAL INVENTORY MANAGEMENT OF NMFS CHEMICAL INVENTORY

WITHIN VENDORS EXISTING ONLINE SYSTEM.

PERIOD OF PERFORMANCE: 12 MONTHS 

QUANTITY:  1.00 YR

CLIN 0003 INITIAL SUPPLY OF RADIO FREQUENCY IDENTIFICATION (RFID) BARDCODES/TAGS 

QUANTITY: 7000.00 EA

CLIN 1001 OPTION YEAR 1: CONTINUED ANNUAL SERVICE FOR CHEMICAL INVENTORY MANAGEMENT OF NMFS CHEMICAL INVENTORY WITHIN VENDORS

EXISTING ONLINE SYSTEM. (INCLUDES A QUANTITY OF 25 RFID BARCODES/TAGS FOR NEW OR REPLACEMENT CHEMICAL CONTAINERS.)

PERIOD OF PERFORMANCE: 12 MONTHS 

QUANTITY: 1.00 YR

CLIN 1002 OPTION PERIOD 1: RADIO FREQUENCY I.D. BARCODES/TAGS

PERIOD OF PERFORMANCE: 12 MONTHS 

QUANTITY 1500.00 EA

CLIN 2001 OPTION YEAR 2: CONTINUED ANNUAL SERVICE FOR CHEMICAL INVENTORY MANAGEMENT OF NMFS CHEMICAL INVENTORY WITHIN VENDORS

EXISTING ONLINE SYSTEM. (INCLUDES A QUANTITY OF 25 RFID BARCODES/TAGS FOR NEW OR REPLACEMENT CHEMICAL CONTAINERS.)

PERIOD OF PERFORMANCE: 12 MONTHS 

QUANTITY: 1.00 YR

CLIN 2002 OPTION PERIOD 2: RADIO FREQUENCY I.D. BARCODES/TAGS

PERIOD OF PERFORMANCE: 12 MONTHS 

QUANTITY 1500.00 EA

CLIN 3001 OPTION YEAR 3: CONTINUED ANNUAL SERVICE FOR CHEMICAL INVENTORY MANAGEMENT OF NMFS CHEMICAL INVENTORY WITHIN VENDORS

EXISTING ONLINE SYSTEM. (INCLUDES A QUANTITY OF 25 RFID BARCODES/TAGS FOR NEW OR REPLACEMENT CHEMICAL CONTAINERS.)

PERIOD OF PERFORMANCE: 12 MONTHS 

QUANTITY: 1.00 YR

CLIN 3002 OPTION PERIOD 3: RADIO FREQUENCY I.D. BARCODES/TAGS

PERIOD OF PERFORMANCE: 12 MONTHS 

QUANTITY 1500.00 EA

 (VI) Description of requirements is as follows:  Non-Personal Services.   Requirement is for a chemical management system that is all encompassing such as a Software as a Service system (SAS) in Accordance with the Statement of Work attached to the Beta.Sam combined synopsis/solicitation posting. 

(VII) Period of Performance: The base period is expected to begin 1 business day from the date of award for 12 months, with three (3) one-year option periods and 3 optional quantity contract line items.

(VIII)  FAR 52.212-1, Instructions to Offerors -- Commercial Items (JUN 2020), applies to this acquisition.  Or see addendum

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

ADDITIONAL QUOTE PREPARATION INSTRUCTIONS:

NOTICE TO OFFERORS:  Instructions for submitting quotations under this request for quote must be followed.  Failure to provide all information to aid in the evaluation may be considered non-responsive.  Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Submission of Quotes

Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation.  Only Email quotes are acceptable and can be sent to [email protected] and the RFQ number should be referenced in the email subject field.

Vendors response to this Request for Quote shall consist of the following:

1. Completed Standard Form 18 (pages 1-2) – with pricing and signature and response to all applicable Provisions and Clauses.
2. Written/Detailed responses to each of the Evaluation criteria stated below

QUOTES MUST BE VALID FOR 30 DAYS AFTER THE SYNOPSIS/SOLICITATION CLOSES

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.  IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

(1) The offer must be prepared in two parts: A technical quote and a business/price quote. Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. The technical quote must not contain reference to price; however, adequate information must be contained in the technical quote so that the offeror’s technical approach is sufficiently detailed to provide a clear and concise presentation that addresses all contract requirements and demonstrates a clear understanding of the requirements.

(2) The offeror shall submit:

a. Technical Quote: One (1) copy, electronic required.

b. Business/Price Quote: One (1) copy, electronic required.

Each part shall be clearly marked by title. 

(3) The Government will evaluate quotes in accordance with the provisions set forth in this section and with the evaluation criteria stated below.

(4) The Offerors shall identify and explain any exceptions or deviations taken to any part of the solicitation or conditional assumptions made with respect to the technical requirements of the solicitation. 

Offerors should note that taking exceptions to the Government’s requirements may indicate an unwillingness or inability to perform the contract, and the quote may be evaluated as such.

Technical Quote

Vendors shall submit the following in their technical quote: 

Factor 1-- Technical Capabilities:  Proposals need to detail out how the system meets all the requirements as noted above in the Statement of Work.  Vendor to provide a complete literature package on the system being proposed

Factor 2--PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

Offeror shall provide at least three (3) past performance references.  Provide name, address, phone number, name and detailed description of the project, to include cost, size and type of Vendor (i.e government agencies, large public institutions, and research labs - organizations).

If a quoter has no relevant past performance, the quoter must affirmatively state that it possesses no relevant past performance history.  Offerors who fail to either provide past performance information or affirmatively state that they have none, may be considered as non-compliant to the solicitation.

The Government will use its discretion to determine the sources of past performance information used in the evaluation. Information utilized will be obtained from the references listed in the quote, other customers known to the Government, and others who may have useful and relevant information. Information will also be considered regarding any significant subcontractors and key personnel, who may be referenced. 

Factor 3--COST/PRICE. The proposed prices/costs will be evaluated.  The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach. Quotes must adhere to the pricing structure established in the Price Schedule. The quote must include a price for all Contract Line Items (CLINS).

(IX)  FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS (OCT 2014), applies to this acquisition.  Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers.  

Paragraph (a) is hereby completed as follows: Evaluation will be based on  

1) Technical Capabilities

2) Past Performance

3) Price

The Government intends to award a firm fixed-price purchase order on an all or none basis with payment terms of Net 30.  

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(X) FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (JAN 2021) applies and the quoter must submit a completed copy of the provision with its quote. 

(XI) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items (OCT 2018) applies to this acquisition and is included in the SF18.

(XII) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2021) applies to this acquisition. See SF18 Clause for applicable clauses. 

(XIII)  The clauses/provisions contained in the SF18 are also applicable to this acquisition. 

1. Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

1. Quotes are required to be received in the contracting office no later than 8:00 AM EST on March 29, 2021. All quotes must be emailed to the attention of Shawana Randolph at [email protected]

1. CAM 1352.215-72 Inquiries (APR 2010)

Offerors must submit all questions concerning this solicitation in writing to [email protected] .  Questions should be received no later than Noon EST on March 24, 2021. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

 (End of clause)