Dynamic Purchasing System for Joinery Work and Associated Material

Sandnes Municipality, c/o Sandnes Property, hereafter called the contracting authority, invites tenderers to a restricted tender contest for the establishment of a Dynamic Purchasing System (DPS scheme) for joinery work and associated material.

Sandnes Municipality.

The scheme will include the contracting authority's municipal buildings and residences, including schools, nurseries, residential and activity centres, nursing homes and retirement homes, swimming pools and sports centres, office buildings, arts centres, municipal rental housing, health centres, etc.

Call-offs under the scheme will primarily concern minor investment and maintenance projects based on the current applicable action and financial plan, primarily as execution contracts or builder-developed turnkey contracts.

The contract work includes all types of joinery work, hereunder:

• facade work;

• repairs to and construction of internal walls;

• damage limitation and securing buildings in the event of break-ins and vandalism;

• replacing doors and windows;

• asbestos removal work;

• wet room work;

• fire protection/proofing;

• reconstruction, additions, rehabilitation and refurbishing of various scope, including renovation of municipal housing;

• work on listed buildings/buildings worthy of protection with an historical value;

• engineering design work for all joinery work under this contract, to the scope required by the contracting authority.

The contract work also includes material deliveries, disposal of demolition material and safety measures for own personnel and the building users, and in some circumstance construction site administration and progress control of side contractors. Some call-offs can contain elements of minor concrete work, welding, form work, masonry, plastering and tiling works, laying cardboard sheeting and simple tinsmith tasks in association with carpentry assignments. The list is not exhaustive and is only for information and not binding for the contracting authority.

The scheme does not include joinery work or materials:

• for larger new construction and reconstruction/renovation projects where the contracting authority holds separate contests with ordinary announcements;

• for projects/assignments that the contracting authority has the capacity and competence to carry out in-house;

• covered by the current framework agreement for delivery of joinery work and associated materials, currently assignments with an estimated contract value of less than NOK 300 000 excl. VAT, or urgent assignments where contract signing can not be postponed during the time period it will take to complete a call-off under the dynamic purchasing scheme The financial limit can be changed in accordance with the provisions in new framework agreements;

• covered by adjacent framework agreements, for example such as a framework agreement for the procurement of timber and building materials or a framework agreement for the procurement of kitchens.

The DPS scheme will be valid for 5 years from the expected start-up. The scheme can be ended or extended at any time via a notice in Doffin, cf. the public procurement Regulations, section 26-5 (3).

Company registration certificate.

Requirement: tenderers must be a legally established company.

Documentation: Norwegian tenderers: Company Registration Certificate from the Brønnøysund Register Centre.

Foreign tenderers: registration certificate in a professional register as determined by legislation in the country where the tenderer is established.

Tax and VAT certificate.

Requirement: tenderers shall not have significant tax and VAT arrears, unless an approved repayment schedule is presented.

Documentation: Norwegian tenderers: tax and VAT certificate, not older than 6 months calculated from the tender deadline (https://www.altinn.no/no/Skjema-og-tjenester/Etater/Skatteetaten/Attestbestilling/).

Foreign tenderers: certificate issued by the relevant authority in the tenderer’s home state, confirming that the tenderer has met its obligations regarding tax and VAT payments. The certificate must not be more than 6 months old when calculated from the tender deadline.

The contracting authority will obtain the credit rating Commercial Delphi Score from Experian as documentation. Tenderers must as a minimum achieve a rating of ‘Credit worthy’, i.e. the tenderer must be in risk classification five or higher on the Experian scale.

Alternatively, when submitting a tender, tenderers can enclose an updated credit rating from an approved credit rating company, verifying that the tenderer has achieved an equivalent credit level. The credit rating must show the current economic situation of the company.

If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove his economic and financial position with any other document that the contracting authority deems suitable.

Foreign companies: a credit rating from an authorised credit rating company showing that the tenderer fulfils the requirement. The credit rating must be based on the most recent available accounts and it must be carried out by an agency licensed to carry out credit rating activity.

Tenderers must have sufficient economic and financial capacity to fulfil contracts under the DPS scheme. Tenderers must achieve a minimum rating of credit worthy.

Documentation of the tenderer's experience: the contracting authority has prepared a form that tenderers must use to respond to this qualification requirement, see annex 1. The form states what information tenderers must provide. Tenderers must also enclose a list of all relevant assignments. This requirement must be completely fulfilled by the company that will have the coordination role in the project for tenderers that submit a joint tender, or that rely on other companies' resources to fulfil the qualification requirements.

Documentation connected to the tenderer's quality system: certificate for the company's quality system/management system issued by competence independent bodies confirming that the tenderer fulfils recognised quality assurance standards such as ISO 9001:2008 or equivalent. The contracting authority also accepts other documentation that demonstrates the tenderer has a well functioning system for ensuring quality appropriate for the nature and scope of the assignment. As a minimum, the tenderer must present a general description of the contents of the system including an overview of control plans and check-lists that are relevant for this assignment.

Documentation of the tenderer's environmental management system: certificates for relevant environmental certification such as ISO 14001 or EMAS, Eco-Lighthouse, or other documentation must be presented as documentation.

The contracting authority will also accept other documentation that demonstrates that the tenderer has a well-functioning environmental management measures, adapted to the nature and scope of the assignment. Tenderers must attach a brief statement, maximum one (1) A4 page that states the tenderer's declared environmental goals, status on environmental work in their company and planned measures that are relevant for this contract.

Requirements for the tenderer's experience: tenderers must have experience from minimum five relevant assignments that have been carried out and completed in the last 5 years. The assignments must have been contracts for joinery work of a comparable size and complexity.

Requirements for the tenderer's quality system: tenderers are required to have a well-functioning quality assurance system suited to the nature and scope of the assignment.

Requirement for the tenderer's environmental management system: tenderers must have an environmental management system which guarantees that the tenderer is able to comply with environmental requirements given in the tender documents and the contractual obligations under the DPS scheme.