Used Furniture and fixtures, Dynamic Purchasing System (DPS)

Bærum kommune (Bærum Municipality) invites tenders to participate in a limited tender competition in connection with the establishment of a dynamic purchasing scheme for the purchase of used furniture and fixtures and associated services, rehabilitation of furniture and sale of used furniture.

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Bærum Municipality.

In coming years, Bærum kommune needs future oriented, functional and flexible furnishing solutions for future work places in all sectors. To meet the future needs in a satisfactory manner, the contracting authority will enter into a Dynamic Purchasing System (DPS) in order to safeguard the tender competition for used furniture and inventory.

The need is divided into three main groups:

A. Purchase of used furniture and associated services;

B. Rehabilitation of furniture; and

C. Sale of used furniture.

Equivalent DPS is also announced for Asker Municipality and Drammen Municipality. Separate applications must be submitted to each municipality if the tenderer wants to qualify for all the schemes (Bærum, Asker and Drammen).

The dynamic purchasing system is valid until 1 September 2027. However, please note that the contracting authority is free to terminate the system by announcement at any time before the above date.

Tenderers must be registered in a company register or a trade register in the country where the tenderer is established.

Documentation:

— Norwegian tenderers: company registration certificate;

— foreign companies: verification that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.

Tenderers are required to be economically and financially solvent, which gives the contracting authority the security that the tenderer will be financially viable throughout the entire contract period.

Documentation requirement: expanded credit rating/report, not older than 3 months, from a publicly certified credit rating company, with score A (credit worthy) or equivalent or better rating. The report must be based on the last known fiscal figures. The date must be clear.

Companies without adequate credit rating, newly started companies with a credit score of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability.

Implementation ability: good implementation ability is required.

Experience: good experience is required from equivalent assignments. This means good experience from at least one of the types of main groups described above, respectively sale of used furniture and associated services, rehabilitation of furniture or procuring and resale of used furniture.

Quality assurance system: a good and well-functioning quality assurance system is required for the services that will be provided. The concept of a quality management system is that i.a., the tenderer is aware of quality objectives, planning, security, handling of deviations, quality improvement and data security.

Environment management system: systems and procedures are required that ensure a low environmental impact when carrying out the delivery. The environmental management system must, among other things, ensure continual improvement to: the organisation's environmental competence and safety, and the climate impact of the service.

Permits: applicable for tenderers in group A sale of used furniture and associated services and C purchase of used furniture tenderers must have permits from the police in order to operate trade activity with the acquisition of used and discarded items with a view to sale, cf. the Second-Hand Trade Act §2. Permits are not required for tenderer who only qualify in group B rehabilitation of furniture. If a tenderer in group B wants to participate in a tender for group A and/or C, the tenderer must qualify in the ongoing DPS scheme with requirement 8 permit and submit documentation for a permit from the police, cf. the Second-Hand Trade Act.

Implementation ability: documentation: a description of the tenderer's technical personnel or technical units the tenderer has at disposal to fulfil the contract, regardless of whether they belong to the company or not.

Experience: documentation: a list of the three primary relevant deliveries or services performed during the past 3 years, including information about the value, date, and name of the public or private recipients with contact information.

Quality management system: documentation: statement of the tenderer's quality management system or copy of certificates for the quality management system in accordance with ISO 9001:2015 or an equivalent certificate.

Environmental management system: documentation: a description of the tenderer's environmental management system or copy of certificates for the environmental management system in accordance with ISO 14001:2015, Miljøfyrtårn (Eco-lighthouse), EMAS or equivalent certificate.

Permit: granted by the police.