Dynamic Purchasing System (DPS)

The contracting authority needs, in the next few years, future-oriented cars below 7,5 tonnes. The contracting authority requests a contract that covers the need for cars and for ensuring regional and local guidelines for reducing the climate and environmental impact.

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Sandvika.

To meet the future needs in a satisfactory manner, the contracting authority shall enter into a dynamic purchasing system which shall safeguard the tender contest for cars below 7,5 tonnes. The purchasing system includes purchase of cars for i.a. the home care service, properties, schools, institutions and nurseries.

Based on the last 3 years' consumption, the total annual value is estimated to approx. 5 000 000 — 7 000 000 NOK, excluding VAT. The annual procurement will depend on financial framework terms, political decisions and the market situation in general.

A more detailed description can be found in the attached documents.

The dynamic purchasing system is valid until 31.12.2022. Note that the contracting authority is free to extend or terminate the system at any time before the stated date with minimum 6 months notice.

Note that the contracting authority is free to extend or terminate the system at any time before the stated date with minimum 6 months notice.

The tenderer must be a legally established company.

Norwegian tenderers: Company Registration Certificate

Foreign companies: verification that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.

The tenderer's tax and VAT payments must be in order.

The tenderer is required to be financially solvent, which gives the contracting authority the security that the tenderer will be financially viable throughout the period of the agreement.

The credit worthiness that will form the basis for qualification for participation in the dynamic purchasing system for cars is risk class 5 (credit worthy) equivalent to score A — credit worthy. Tenderers with a lower score are rejected.

Tax and VAT certificates

A certificate for tax and VAT issued by either the local tax office or the tax collection office where the tenderer's head office is located. The certificate can be obtained from Altinn.no.

The certificates must not be older than 6 months, from the tender deadline.

Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities.

Credit rating

The credit rating must not be more than 6 months old and based on the last known accounting figures. A credit rating must be carried out by a publicly approved credit rating agency which confirms that the tenderer has the necessary economic and financial ability/qualification based on a total assessment. The tenderers themselves must collect the documentation from the credit rating agency(ies). The documentation must be attached the application for participation in DPS.

Companies without adequate credit rating, newly started companies with a credit score of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. Such alternative documentation must be included as part of the application.

When suppliers are included in a retailer/brand chain as a part of a group, and have a lower score equivalent to A, a parent company guarantee can be given instead, showing that the parties are jointly and severally liable for the execution of the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for score A or equivalent thus applies to the parent company.

The contracting authority may request a statement from the parent company/group if this illustrates the applicant's financial position in case of any deviation from the requirement for creditworthiness.

If the tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove the economic and financial position with any other document that the contracting authority deems suitable.

Good implementation abilities are required.

The tenderer must have a dealer's workshop with a parts and accessories department.

Good experience is required from equivalent assignments.

Equivalent assignments are in this context defined as corresponding assignments and contract value.

A good and well-functioning quality management system is required for the requested services.

The concept of a quality management system is that i.a., the tenderer has a awareness of quality objectives, planning, securing, handling of deviations and quality improvement.

Systems and procedures are required that ensure low environmental impact when performing the delivery/deliveries.

The environmental management system must i.a. ensure continual improvement of:

— the organisation’s competence in environment and safety,

— the service's impact on the climate.

The tenderer must have a workshop and a parts and accessories department that ensure quick and efficient car services and replacement of wear parts.

The workshop must have a public approval in accordance with the car workshops' requirement.

The location of the dealer's workshop must be within a driving distance of 7 km from Olav Ingstads vei 2, 1351 Rud.

A description of the tenderer's organisation with a organisation chart, technical personnel or technical units the tenderer has at disposition to fulfil the contract, regardless of whether they belong to the company or not.

List of the 3 most important deliveries or services performed in the past 3 years, including information on the value, time, and the name of the public or private recipients with contact information for possible references.

Account of the tenderer's quality management system, including quality targets, planning, security, handling deviations and quality improvement.

If the tenderer is certified in accordance with ISO 9001:2008 or equivalent, such a certificate is valid as documentation of fulfilment of the qualification requirement.

An account of the tenderer's environmental management system.

If the tenderer is certified in accordance with ISO 14001 or equivalent, such a certificate is valid as documentation of fulfilment of the qualification requirement.

Documentation showing a publicly approved workshop.

Information on the workshop's address.

An account of the tenderer´s parts and accessories department.

Note: It is not required that the parts and accessories department is located within a radius of 7 km from Rud, as long as spare parts are rapidly available for the workshop.

Good experience is required from equivalent assignments.

Equivalent assignments are in this context defined as corresponding assignments and contract value.

List of the 3 most important deliveries or services performed in the past 3 years, including information on the value, time, and the name of the public or private recipients with contact information for possible references.

A good and well-functioning quality management system is required for the requested services

The concept of a quality management system is that i.a., the tenderer has a awareness of quality objectives, planning, securing, handling of deviations and quality improvement.

Account of the tenderer´s quality management system, including quality targets, planning, security, handling deviations and quality improvement.

If the tenderer is certified in accordance with ISO 9001:2008 or equivalent, such a certificate is valid as documentation of fulfilment of the qualification requirement.

Systems and routines are required that ensure low environmental impact when carrying out the contract.