An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of the requirement:

The Correctional Service Canada CSC) has a requirement to rent firearms range space to conduct live fire training and requalification of Emergency Response Team Members and Trainers. This training and requalification is a requirement of CSC National Training Standards. The work will involve the following:

1. Objectives:

To provide exclusive access when requested to a 100 meter shooting range with eight (8) shooting positions capable of conducting live fire on service firearms at distances of 100, 50, 25,15,10,7 and 3 meters. In instances where CSC rents the whole range, including the 100m, 50m and Education Center, the contractor must provide CSC with exclusive access to the entire range on those rental days.

1.2 Tasks:

1.2.1   The Contractor must provide exclusive access to an approved firearms range as requested by CSC with adequate notice of request for range time, between the hours of 0730 and 1530. CSC will not request range access on weekends or on days that are recognized as statutory holidays.

1.2.2   The Contractor must provide exclusive access to a 100m firearms range facility with a minimum of eight (8) shooting positions capable of conducting live fire on the service firearms at distances of 100, 50, 25, 10, 7 and 3 metres.

1.2.3   The Contractor must provide secure on-site storage for training supplies, including but not limited to, target stands and backer boards, paper targets, cleaning supplies, first aid kits, port holes, and shooting mats. The Contractor must provide access to the secure storage only to approved CSC personnel.

1.2.4 The Contractor must provide a classroom that accommodates up to eight training participants and three (3) firearm trainers. The classroom must have a designated “safe direction” conduct firearm drills.

1.2.5   The Contractor must provide separate men’s and women’s washroom facilities on site.

1.2.6 The Contractor must facilitate the recycling of spent ammunition by providing a receptacle for the used shell casings.

1.2.7 At CSC’s request, the Contractor must provide use of its education centre (classroom) on the days CSC rents the range and classroom. CSC will advise the contractor when it requires use of the education centre (classroom) when it provides its range booking dates or with the prescheduled rental times.

1.2.8 Support to Contractor:

a. CSC will abide by the Contractor’s policies posted in the contractor’s facilities or provided to CSC.

b. CSC will leave the Contractor’s premises tidy and free of damages

c. CSC will provide its booking dates to the contractor at least two (2) weeks in advance, unless CSC and the contractor have made arrangements for prescheduled range rental times.

1.3 Expected results:

Exclusive access when required to the 100 meter range with eight (8) shooting positions capable of conducting live fire on service firearms at distances of 100, 50, 25,15,10,7 and 3 meters and Education Center for training and requalification of Emergency Response Team Members and Trainers.

1.4 Deliverables:

1.4.1 Range and education center (classroom) rental will be as follows:

Resource

Category

Maximum Number of days

YEAR 2022-24 (100m Range Only)

Gun Range (100m) Only

216

Education Center

YEAR 2022-24 (Whole Range)

Gun Range (100m)

24

Gun Range (50m)

Education Center

YEAR 2022-24 TOTAL RENTAL DAYS

240

1.4.2 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.5 Constraints:

1.5.1 Location of work:

1. The Contractor must perform the work at the Contractor’s place of business:

Agassiz Harrison Rod & Gun Club (AHRGC)

4665 Cemetery Road

Agassiz, BC V0M 1A1

b. Travel

ii. No travel is anticipated for performance of the work under this contract.

1.5.2 Language of Work:

The contractor must perform all work in English.

1.5.3 Security Requirements:

There are no security requirements associated to this contract.

2. Criteria for assessment of the statement of capabilities (minimum essential requirements):

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

2.1 The Supplier must provide Gun Range Rental Space

i. within a 20 kilometre radius from 4732 Cemetery Road, Agassiz, BC

ii. with access 12 per year for up to 120 days per year

iii. with a 100m range with a minimum of eight (8) shooting positions capable of conducting live fire on the service firearms distances of 100, 50, 25, 10, 7, and 3 meters, and a 50m range.

2.2 The Supplier’s gun range rental space must include an Education Center space with:

i. A classroom that will accommodate up to eight training participants and three firearms trainers

ii. The classroom must have a designated “safe direction” to conduct fire arms drills

2.3 The Supplier’s Range Rental Space must include secure storage that can be made accessible to authorized CSC personnel only, with sufficient space to store training materials, target stands, targets, ear protection, firearms cleaning supplies.

3. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s):

Canada Chile Free Trade Agreement (CCFTA);

Canadian Free Trade Agreement (CFTA);

Canada Korea free trade agreement (CKTA).

4. Set-aside under the Procurement Strategy for Indigenous Business

This procurement is not subject to any set-asides for Indigenous Suppliers.

5. Comprehensive Land Claims Agreement(s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:

(d) only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:

Canada Chile Free Trade Agreement (CCFTA) Article Kbis-09:

b. where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;

Canadian Free Trade Agreement (CFTA), Article 513

(b) if the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:

(iii) due to an absence of competition for technical reasons;

Canada-Korea Free Trade Agreement, Chapter 14

b. where the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons :

iii. due to an absence of competition for technical reasons.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. Period of the proposed contract or delivery date

The proposed contract is for a period of two (2) years, from June 1, 2022 to May 31, 2024.

11. Cost estimate of the proposed contract

The estimated value of the contract, including option(s), is $138,000.00 (GST/HST extra).

12. Name and address of the pre-identified supplier

Name: Agassiz Harrison Rod and Gun Club

Address: 4665 Cemetery Road, Agassiz, BC, V0M 1A1

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. Closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is May 26, 2022 at 2:00 PM PDT

15. Inquiries and submission of statements of capabilities

Inquiries and statement of capabilities are to be directed to:

Teri Fraser, A/Contracting and Procurement Specialist

PO Box 4500, Unit #100

33991 Gladys Avenue

Abbotsford, BC V2S 2E8

Telephone: 236-380-4077

Facsimile: 604-870-2444

E-mail: [email protected]