United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request
for Proposal (RFP) for the above-referenced subject.
This RFP includes the following documents and the General Terms and Conditions of Contract which is
inserted in the Bid Data Sheet (BDS):
Section 1: This Letter of Invitation
Section 2: Instruction to Bidders
Section 3: Bid Data Sheet (BDS)
Section 4: Evaluation Criteria
Section 5: Terms of Reference
Section 6: Returnable Bidding Forms
o Form A: Technical Proposal Submission Form
o Form B: Bidder Information Form
o Form C: Joint Venture/Consortium/Association Information Form
o Form D: Qualification Form
o Form E: Format of Technical Proposal
o Form F: Financial Proposal Submission Form
o Form G: Financial Proposal Form
If you are interested in submitting a Proposal in response to this RFP, please prepare your Proposal in
accordance with the requirements and procedure as set out in this RFP and submit it by the Deadline for
Submission of Proposals set out in Bid Data Sheet.
In case your company is not registered in the E-Tendering Module, please use the following temporary
username and password to register your company/firm:
Username: event.guest
Password: why2change
Bidders, who registered on the e-tendering, will be able to download the complete bidding documents from
the e-tendering website at: https://etendering.partneragencies.org
You may acknowledge receipt of this RFP by utilizing the “Accept Invitation” function in eTendering system,
where applicable. This will enable you to receive amendments or updates to the RFP. Should you require
further clarifications, kindly communicate with the contact person/s identified in the attached Bid Data Sheet
as the focal point for queries on this RFP.
IMPORTANT NOTE: The amount of the Financial Offer MUST NOT be mentioned anywhere in the submitted
documents or eTendering system. Financial proposal should be password protected and password should
be provided only when requested by UNDP. Failure in compliance with the mentioned condition shall result
in rejection of the offer.
In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the
address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated
above, for whatever reason, shall not be considered for evaluation. If you are submitting your Proposal by
email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.
Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal
and responsiveness with the requirements of the RFP and all other forms providing details of UNDP
requirements.
The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best
value for money shall be selected and awarded the contract. Any offer that does not meet the requirements
shall be rejected.

Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price
shall prevail, and the total price shall be corrected. If the Service Provider does not accept the final price based
on UNDP’s re-computation and correction of errors, its Proposal will be rejected.
No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall
be accepted by UNDP after it has received the Proposal. At the time of Award of Contract or Purchase Order,
UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a
maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms
and conditions.
Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms
and Conditions attached hereto. The mere act of submission of a Proposal implies that the Service Provider
accepts without question the General Terms and Conditions of UNDP.
Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order,
nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal,
regardless of the outcome or the manner of conducting the selection process.
NDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not
awarded a Purchase Order or Contract in a competitive procurement process. In the event that you believe
you have not been fairly treated, you can find detailed information about vendor protest procedures in the
following link:
http://www.undp.org/content/undp/en/home/operations/procurement/business/protest-andsanctions.
html
UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing
to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements,
design, cost estimates, and other information used in this RFP.
UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing,
identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP
activities. UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link:
https://www.un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/files/attachment/page/pdf/unscc/conduc
t_english.pdf
UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities.