Dear Sir / Madam:

The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to the Request for Proposal RFP/UNDP/GOLD-ISMIA/117572/003/2021  – Development of Mobile Application and Web Portal Database for Inventory of the Mercury Avoided from the ASGM Sector.

A bidder’s conference will be held on:

Date/Time : Thursday, 21 January 2021 at 14.00 hour (GMT +7)

Place       : https://undp.zoom.us/meeting/register/tZUld-ioqDIpG9ZgnhzMmKprpLw4DLZLTD2J

Meeting ID : 818 0106 9312 

Password : 388027

Detailed Terms of Reference as well as other requirements are listed in the RFP available on UNDP ATLAS e-Tendering system” (https://etendering.partneragencies.org) Event ID: 0000008306

Your offer, comprising of a Technical and Financial Proposal, should be submitted in accordance with RFP requirements, through UNDP ATLAS e-Tendering system and by the deadline indicated in https://etendering.partneragencies.org

NOTE!  The Technical Proposal and Financial Proposal files MUST BE COMPLETELY SEPARATE and uploaded separately in the system and clearly named as either “TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL”, as appropriate.  Each document shall include the Proposer’s name and address.  

The file with the “FINANCIAL PROPOSAL” must be encrypted with a password so that it cannot be opened nor viewed until the Technical Proposal has been found to be pass the technical evaluation stage.  Once a Technical Proposal has been found to be responsive by passing the technical evaluation stage, UNDP shall request the Proposer to submit the password to open the Financial Proposal.  

The Proposer shall assume the responsibility for not encrypting the Financial Proposal.  NOTE: DO NOT ENTER BID AMOUNT IN THE SYSTEM, INSTEAD ENTER THE NUMBER 1. Failed to meet this requirement, proposal will be rejected.

In the course of preparing and submitting your Proposal, it shall remain your responsibility to ensure that it is submitted into the system by the deadline.  The system will automatically block and not accept any bid after the deadline.  In case of any discrepancies, the deadline indicated in the system shall prevail.

Kindly ensure that supporting documents required are signed and stamped and in the .pdf format, and free from any virus or corrupted files and the FINANCIAL PROPOSAL IS PASSWORD PROTECTED. Failed to meet this requirement, proposal will be rejected.

NOTE:  The file name should contain only Latin characters (No Cyrillic or other alphabets.).

You are kindly requested to indicate whether your company intends to submit a Proposal by clicking “Accept Invitation” but not later than 21 January 2021. If this is not the case, UNDP would appreciate indicating your reason, for our records.

If you have not registered in the system before, you can register by logging in using:

Username:  event.guest

Password:  why2change

The step by step instructions for registration of bidders and quotation submission through the UNDP ATLAS e-Tendering system is available in the attached “Instructions Manual for the Bidders”.  Should you require any training on the UNDP ATLAS e-Tendering system or face any difficulties when registering your company or submitting your quotation, please send an email to [email protected] and [email protected].

Please note that ATLAS has following minimum requirements for password:

1. Minimum length of 8 characters;

2. At least one capital letter; and

3. At least one number.

New proposer registering for the first time, the system will not accept any password that does not meet the above requirement, and thus registration cannot be completed.

For existing vendor whose current password does not meet the above-mentioned password requirements, the system will prompt you to change your password upon signing in.  Please change your password in accordance with the above-mentioned password requirements to be able to login to the system.

The user guide and video are available to you in the UNDP public website in this link:  http://www.undp.org/content/undp/en/home/operations/procurement/business/procurement:notices/resources/.   You can also access the instruction from youtube with link: http://https//www.youtube.com/watch?v=Trv1FX6reu8&feature=youtu.be.

You are advised to use Internet Explorer (Version 10 or above) to avoid any incompatibility issues with the re-tendering system.

No hard copy or email submissions will be accepted by UNDP.

UNDP looks forward to receiving your Proposal and thanks you in advance for your interest in UNDP procurement opportunities.

Thank you.