Russia-Moscow: EU policy and outreach partnership

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Marketing. Media & PR Russia-Moscow: EU policy and outreach partnership

Russia-Moscow: EU policy and outreach partnership

Russia-Moscow: EU policy and outreach partnership has been closed on 18 Apr 2016. It no longer accepts any bids. For further information, you can contact the European Union

Bellow, you can find more information about this project:

Location: Russian Federation

General information

Donor:

European Union

Industry:

Marketing. Media & PR

Status:

Closed

Timeline

Published:

15 Mar 2016

Deadline:

18 Apr 2016

Value:

Not available

Contacts

Email: [email protected]

Description

Service contract notice

Location — Russian Federation

1.Publication reference:

EuropeAid/137481/DH/SER/RU.

2.Procedure:

Restricted.

3.Programme title:

Partnership Instrument.

4.Financing:

PI annual action programme (AAP) 2015.

5.Contracting authority:

European Union, represented by the European Commission, Moscow, RUSSIAN FEDERATION.

Contract specification

6.Nature of contract:

Fee-based.

7.Contract description:

The action will reinforce the EU's public diplomacy capacity and will support the EU Delegation to Russia in the organisation of different public diplomacy and outreach activities across Russia. The action aims at increasing mutual understanding between people in the EU and Russia through intercultural and people-to-people exchanges.
The project activities will include the organisation of a variety of public diplomacy and outreach activities across Russia. A key element will be the organisation of round tables/debates on different current topics for EU–Russia relations as well as the organisation of speakers' and practitioners' visits between the EU and Russia. The activities shall target different selected audiences (including journalists/media, think tanks, policy makers, academia including universities, business community, students/youth, etc.).

8.Number and titles of lots:

No lots foreseen.

9.Maximum budget:

2 200 000 EUR.

10.Scope for additional services:

The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to the estimated amount not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor.

Conditions of participation

11.Eligibility:

Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.

12.Candidature:

All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

13.Number of applications:

No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.

14.Shortlist alliances prohibited:

Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion:

As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.

16.Subcontracting:

Subcontracting is allowed.

17.Number of candidates to be shortlisted:

On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

Provisional timetable

18.Provisional date of invitation to tender:

April 2016.

19.Provisional commencement date of the contract:

September 2016.

20.Initial period of implementation of tasks:

24 months.

Selection and award criteria

21.Selection criteria:

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons or single-member companies when they are sub-contractors.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:
a) the average annual turnover of the candidate in the last 3 years (2013, 2014 and 2015) must exceed 1 100 000 EUR.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from submission deadline:
a) at least 20 staff members currently work for the candidate in fields related to this contract (public diplomacy, cultural diplomacy, public service communication); and
b) at least 5 staff members working for the candidate this year in fields related to this contract (public diplomacy, cultural diplomacy, public service communication) are permanent.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 3 years from submission deadline:
a) the candidate has provided a minimum of 30 % contribution to the implementation of at least 3 international cooperation projects with a budget of at least 2 200 000 EUR during the past 3 years (from 14.4.2013 up to the deadline for receipt of applications); and
b) the candidate has contributed to the implementation of at least 3 international cooperation projects in fields related to this contract (public diplomacy, cultural diplomacy, public service communication) during the past 3 years (from 14.4.2013 up to the deadline for receipt of applications);
c) the candidate has implemented at least 1 international cooperation project in fields related to this contract (public diplomacy, cultural diplomacy, public service communication) in the Russian Federation.
A project is considered to be an action, implemented on the basis of a contract with specific terms of reference and related budget allocation.
Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are:
• the total number of reference projects found eligible under 21.3 c); and in case of equality on this criterion, then
• the value of the eligible part (the portion carried out by the candidate) of the projects found eligible under 21.3 c).

22.Award criteria:

Best price-quality ratio.

Application

23.Deadline for receipt of applications:

18.4.2016 (16:00), Moscow time.
Any application received by the contracting authority after this deadline will not be considered.

24.Application format and details to be provided:

Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.

25.How applications may be submitted:

Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:
• either by recorded delivery (official postal service) to:
Service for Foreign Policy Instruments, Other EU Policies Section, Delegation of the European Union to the Russian Federation, Kadashevskaya nab. 14/1, 119017 Moscow, RUSSIA.
In this case, the delivery record is proof of compliance with the time limit for receipt,
• or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:
Service for Foreign Policy Instruments, Other EU Policies Section, Delegation of the European Union to the Russian Federation, Kadashevskaya nab. 14/1, 119017 Moscow, RUSSIA. Tel. +7 495 721-20-00.
Hours: Monday 9:00–18:00.
In this case, the acknowledgment of receipt is proof of compliance with the time limit for receipt.
The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
By submitting an application candidates agree to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.

26.Alteration or withdrawal of applications:

Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.

27.Operational language:

All written communication for this tender procedure and contract must be in English.

28.Date of publication of prior information notice:

1.9.2015.

29.Legal basis:

Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No 234/2014 of the European Parliament and of the Council of 11.3.2014 establishing a Partnership Instrument for cooperation with third countries. See Annex A2 of the ‘Practical Guide’.

30.Additional information:

The amount of incidental expenditure will represent approximately 50 % of the contract value.
A project is considered to be an action, implemented on the basis of a single contract with specific terms of reference and a related budget.

Questions, clearly stating the reference and title of the call, can be sent to the following e-mail address: [email protected]

http://ted.europa.eu/udl?uri=TED:NOTICE:86094-2016:TEXT:EN:HTML&src=0&tabId=2

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