Contract Notice (below OJEU threshold)
Section I: Contracting
authority
I.1) Name and addresses
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463245245
E-mail: hieprocurement@hient.co.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.hie.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
I.1) Name and addresses
Wave Energy Scotland Limited
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463245245
E-mail: wesprocurement@hient.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.waveenergyscotland.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA24283
I.1) Name and addresses
Orkney Research and Innovation Campus LLP
The Robert Rendall Building, Franklin Road
Stromness
KW16 3AN
UK
Telephone: +44 7922426446
E-mail: gillian.learmonth@orkneycampus.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.orkney.com/life/energy/oric
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30475
I.1) Name and addresses
Cairngorm Mountain (Scotland) Ltd
Cairngorm Mountain, Cairngorm Ski Area
Aviemore
PH22 1RB
UK
Telephone: +44 1479861261
E-mail: info@caingormmountain.co.uk
NUTS: UKM6
Internet address(es)
Main address: https://www.cairngormmountain.co.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30513
I.1) Name and addresses
HIE Ventures Limited
Ledingham Chalmers LLP, Kintail House Beechwood Park
Inverness
IV2 3BW
UK
E-mail: enquiries@hient.co.uk
NUTS: UKM6
Internet address(es)
Main address: https://www.hie.co.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Audit of HIE Subsidiaries
Reference number: COT157
II.1.2) Main CPV code
79210000
II.1.3) Type of contract
Services
II.1.4) Short description
HIE requires a suitably qualified and experienced supplier to provide the requirements as detailed in the Scope of Requirements, whilst offering best value in the expenditure of public funds
It is expected that these services will be required from April 2022 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
The initial 3 year budget currently available to deliver this service is between GBP70,000 and GBP85,000 (excluding VAT).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79212100
79212000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
HIE has three active subsidiaries, Wave Energy Scotland, Cairngorm Mountain (Scotland) Ltd, HIE Ventures Limited and a joint venture with Orkney Island Council (ORIC) which require to be audited and consolidated in HIE’s Consolidation pack. In addition, we require the preparation and submission of the tax returns.
HIE is looking to appoint a supplier to prepare Annual Accounts Documents, Consolidation packs and carry out Audits of HIE's subsidiaries as detailed in the Scope of Requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Management & Delivery Methodology
/ Weighting: 30%
Quality criterion: Management & Delivery Team
/ Weighting: 20%
Quality criterion: Challenges & Risks
/ Weighting: 15%
Quality criterion: Sustainability
/ Weighting: 5%
Price
/ Weighting:
30%
II.2.6) Estimated value
Value excluding VAT:
110 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4A2A Signing auditor to be part of a recognised accounting body.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
4B.5 It is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Framework, the types and levels of insurance indicated below. These are the minimum for each and every claim/aggregate.
Professional Risk Indemnity Insurance = GBP 250 000 in aggregate.
Employer’s (Compulsory) Liability Insurance = GBP 5 000 000 for each and every claim see http://www.hse.gov.uk/pubns/hse40.pdf for further information
Public Liability Insurance = GBP 1 000 000 in aggregate
4B.6 (not scored) - HIE as a public body must comply with HMRC IR35 provisions. Therefore, where you are bidding as a personal service company (PSC) or will be using a personal service company to provide services under the framework please identify these PSC (s) in your response to 4B.6.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Not applicable for this exercise.
Minimum level(s) of standards required:
xxx
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The framework will include Key Performance Indicators which can be found within the Tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
25/02/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Where bidders are participating with others (SPD 2A.17) and/or relying on the capacity of other entities in order to meet selection criteria (SPD 2C.1) and/or subcontracting (SPD 2D.1) they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted.
SPD 3D.12 Bidders should refer to the "Conflict of Interest" Section within the Scope of Requirements when completing this question.
AWARD CRITERIA SCORING - Question 1 Cyber Security will be evaluated using the criteria as per Scope of Requirements and Tender Guidance Notes.
The remainder of the Award criteria will be marked according to the following criteria:
0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement.
1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 - Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full.
In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website (www.publiccontractsscotland.gov.uk) and record their interest in this contract and download and complete all relevant documentation.
Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted.
PCS also gives suppliers access to an on-line Question & Answer facility which allows queries to be submitted (anonymously) and answers published and shared with all potential bidders.
It is estimated that the total value of the services over the maximum duration of 4 years will be be maximum GBP110,000 (excluding VAT). This is the figure which has been used in II.2.6.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=682234.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:682234)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=682234
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
The Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
UK
Telephone: +44 1463230782
E-mail: inverness@scotcourts.gov.uk
Internet address(es)
URL: http://www.hie.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Procurement (Scotland) Regulations 2016 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
04/02/2022