https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432229
Contract notice
Directive 2014/24/EU - Public Sector Directive
Directive 2014/24/EU
Section I: Contracting
authority
I.1) Name and addresses
University of the Highlands and Islands
12b Ness Walk
Inverness
IV3 5SQ
UK
Telephone: +44 1463279000
E-mail: Procurement@uhi.ac.uk
Fax: +44 1463279001
NUTS: UKM6
Internet address(es)
Main address: http://www.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Hotel Services
Reference number: UHI-RES-21967
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
The University of the Highlands and Islands (UHI) has a requirement for the Provision of 'Hotel Services’ at our Student Residences. For the purpose of clarification, our Residences are situated in the following locations:
- Inverness
- Dornoch
- Elgin
- Fort William
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79993100
79993000
55110000
55100000
55130000
98341000
98341100
90911100
79992000
II.2.3) Place of performance
NUTS code:
UKM6
UKM63
UKM61
UKM62
Main site or place of performance:
Inverness, Dornoch, Elgin and Fort William
II.2.4) Description of the procurement
As part of this service, the Contractor must be able to provide the following, but not limited to, requirements:
- Reception service
- Key holding
- Management of visitors and passes
- Security and access
- Control of access and security passes
- CCTV / alarm monitoring
- Emergency response
- Manned guarding service
- Patrols (fixed or static guarding)
- Housing and residential accommodation management
- Helpdesk services (including client access)
- Provision of student support services
- Cleaning services (routine and on-request cleaning services)
II.2.5) Award criteria
Criteria below:
Quality criterion: Expertise & Previous Experience
/ Weighting: 10%
Quality criterion: Implementation Plan & Exit Strategy
/ Weighting: 6%
Quality criterion: Service Delivery
/ Weighting: 15%
Quality criterion: Risk Management
/ Weighting: 10%
Quality criterion: Continuous Improvement
/ Weighting: 6%
Quality criterion: Fair Work Practices
/ Weighting: 3%
Quality criterion: Pastoral Issues
/ Weighting: 20%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 16
This contract is subject to renewal: Yes
Description of renewals:
The University reserves the right to extend the contract for a further 2 x 12 months subject to satisfactory performance and continued University requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Bidders must confirm they can provide the following supporting evidence prior to award:
- Employer's (Compulsory) Liability Insurance = GBP 5 Million
- Product Liability Insurance = GBP 5 Million
- Public Liability Insurance = GBP 5 Million
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-021833
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/12/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/12/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
A Site Visit will take place. Tenderers can request to attend on a date between Monday 8th November 2021 and Thursday 18th November 2021. Requests to attend a Site Visit shall be addressed to the Procurement department (Procurement@uhi.ac.uk).
Tenderers are strongly encouraged to attend all sites to allow for a full understanding of the requirement.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20045. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:672531)
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff and Justice of the Peace Court
Inverness
IV2 3EG
UK
VI.5) Date of dispatch of this notice
05/11/2021